Logistics Director

Physical Capability	Required
Long periods of standing	yes
Walking long distances	yes
Heavy lifting	yes

The objective of the logistics director is to prepare the physical surrounding at camp. During move-in, the camp needs to be prepared for the first program. At move-out, the camp is prepared for the ranger walk-through and next group after us.

Note: The final ranger walkthrough usually is on a Sunday! The Logistics director must be there with a car until the ranger is finished with the walkthrough.

When we rent Camp Shehaqua from Hickory Run State Park, we have access to the buildings and the camp area, but they are empty and come with none of the equipment needed to run camp. All equipment except for mattresses needs to be brought to camp before the first program and removed after the last program. We rent a storage space near the the intersection of Highway 534 and Interstate 80 to keep the equipment when we are not using it. Before camp starts, the logistics director and the move-in team move all the equipment into camp and back to storage after camp.

Since the regular camp cleaning and kitchen crew usually does not come until the regular start of camp, the setting-up task includes supplying the bathrooms. The cook will also need help washing all of the kitchenware coming from the storage.

Note that if the general affairs director comes early, he/she may be able to assist with set up, especially with going to the store and buying supplies. Also, if some units are closed during the preceeding week and there are no other service projects, the service teams could close down those units.

During the camp program the logistics director gets an assignment like everybody else. Below is a rough to-do list. It certainly doesn't include all the responsibilities the logistics director has; it is meant as a helpful tool.

Before the First Session of Camp

Before Move-In

• Reserve a rental truck 30 days in advance for 1 day for the move-in day.
  • Spring Gathering and Harvest Festival reserve a 16 foot truck.
  • Summer Family Camp reserve a 26 foot truck.
  • The closest truck rental is the U-Haul at 903 Landscape Supply Inc, 1939 PA-903, Jim Thorpe, PA 18229 (570) 325-2903
• Reserve a rental truck 30 days in advance for 1 day for the move-out day.
• Communicate with camp director about how many people will come to help move in and what time they are arriving at Shehaqua.
• Make plans where to buy food for the move-in team to bring to Shehaqua.
• Get key to storage.
• Ask the registrar for the mattress shed key or ask for the mattress shed to be unlocked

Move-In

• Bring along an electric screwdriver for using at camp.
• Pick up the rental truck.
• Load everything from the storage into the truck, if for summer session, or the weekend only equipment if for a weekend, and ideally arranged in a way to facilitate drop off of specific items at specific locations at camp.
• Final destinations for dropping of equipment:
  • At the Rec Hall: the sound system, things that are going to be used at the Rec Hall
  • At the office: things for the office, things for the lecture rooms, the sports equipment, the cleaning supply room at the office building, the main bathroom, and the meadow
  • At the kitchen: things for the kitchen and the infirmary
  • At the crafts cabin: the crafts boxes
• After truck is empty it can be used to distribute mattresses to covered porch of the unit lodges (registrar will have a list of mattress totals for each unit).
• Return the rental truck in time not to incur an extra day’s rent

Set-Up

• Shop for bulk items for the sessions of camp – paper towels, toilet paper, shampoo, and hand soap in large refill bottles (we already have the pump bottles for refilling).
• Organize paper towels, bathroom supplies in camp office in the supply room on the left.
• Bring paper towels, toilet paper, soap, and plungers to all the bathrooms at camp.
• Hang up shower curtains in the main bathroom.
• Set up whiteboards and lighting.
• Bring whiteboard supplies (markers, eraser, and paper towels) to all lecture halls, and leave the remainder in the camp office.
• Set up the Sound Equipment in the Rec Hall.
• Run an electric cord to the meadow.
• Set up clocks in lecture rooms.
• Bring lifeguard rescue tubes to pool.
• Distribute fans.
• Sweep all buildings – main buildings and cabins – if necessary.
• Move mattresses from mattress shed to the unit lodges. Sometimes the mattresses will be left in the units by the previous users of Shehaqua, but you need to check that enough mattresses are in each unit.
• Put up the crates in the dining hall, build the wall of bins, and secure them with tape and string.
• Help the cook to wash the drink coolers, pitchers, pots and pans, kitchen utensils, and any other kitchen items used for food.

After the Last Session of Camp

Directing the General Camp Cleanup

• Pick up the rental truck.
• Bring along an electric screwdriver for using at camp.
• Take down the whiteboards from lecture rooms and dining hall and bring to the office. Electric screwdriver or drill very useful.
• Collect all whiteboard supplies and bring to camp office.
• Collect the electric cords from the meadow.
• Collect the lights and electric cords from the unit 1 lodge.
• Dismantle and collect the sound system, lights and electric cords from the Rec Hall.
• Put the benches in the Rec Hall into the same position as when we arrived - along the long wall with one bench upside down on top of each standing bench. The number of benches we leave in the Rec Hall should be the same number of benches as when we arrived.
• Collect the fans.
• Bring the PFM lifeguard rescue tubes from the pool to the truck or dining hall.
• Clean the bathroom by the pool.
• Take down the crates in the dining hall.
• Put the benches in the dining hall upside-down on top of the tables.
• Take down "Live for Joy" sign
• Bring the mattresses from the units, the staff buildings, and the infirmary to the mattress shed.
• Collect the soaps, shampoos, plungers, toilet paper, and paper towels from the bathrooms. Leave the shower curtains.
• If necessary sweep out any cabins and close all the windows and doors.
• Close all windows in all the public buildings and sweep the floors.
• Clean and mop the main bathroom.
• Mop the kitchen floor and clean the kitchen counters.
• Pick up any garbage anywhere on the ground outside.
• Collect all garbage from the public buildings and the units and drop in dumpster. Put new garbage bags in each garbage can.
• Bring everything to the storage arranging things in roughly the same order they were before camp started. Put similar things together. It is very important to put things in order for the next camp session at a later date when possibly not all things are needed and the necessary items need to be found quickly.
• Return the rental truck.

Your Walkthrough

In all buildings, check that the floors are reasonably clean (no man-made trash), trash bags are almost empty (no food), mattresses are gone, lights are off, and windows and doors are closed.

Staff 1

• Whiteboard
• Clamp lights
• Mattresses
• Benches go to the Rec Hall

Rec Hall

• Clamp lights and halogen lights
• Sound system
• Benches must be against the wall
• Whiteboard
• Flag on flagpole must be taken down and packed

Camp Office

• Check whether there are still candles in the old refrigerator

Shower House

• Hoses must be packed
• Soap and shampoo must be packed
• Leave at least one half roll of toilet paper in each stall

Unit 1 Lodge

• Lighting and power cords must be packed
• Whiteboard
• Benches go into the Rec Hall

Meadow

• Fire must be out and the ashes must be cold

Volleyball Court

• Fire must be out and ashes must be cold
• The trash if there is one next to the fire
• The volleyball net belongs to us

Nature Lodge

• Whiteboard
• Clamp lights
• Benches go into the Dining Hall

Infirmary

• Bathroom soap and shampoo

Pool

• Lifeguard rescue tubes belong to us
• Gate locked
• Towels, etc. are disposed of
• Bathroom is clean
• Pool key must be returned to the ranger

Units 1 through 5

• Cabins 1 through 8
• Bathrooms (including the Unit 1 bathroom which is separate from the shower house)

Dining Hall and Kitchen

• Benches must be upside down on top of tables
• Bathroom soap can be left behind if you choose
• "Live for Joy" sign

Mattress Shed

• Lock the shed

Ranger Walkthrough

The ranger will walk through camp and check each building, noting damage and left behind items. This process takes 1.5-3 hours and is scheduled the day before. The ranger walkthrough must start no later than 2 hours prior to the checkout time on our lease (e.g. lease to 5pm means that everything except the dining hall must be clean and walkthrough starts at 3pm).

You must be available to accompany the ranger on the walk through. Some rangers may not require us to walk with them, but someone strong enough to move a bench must be in camp in case there is a need for this. This is required in the lease, and there can be no exception to this rule.

A Note About the Mattresses

• The mattresses need to be kept dry. At the beginning and end of camp, the mattresses should be kept inside lodges, not on the porches outside of the lodge or outside cabins where they can get wet.
• Before the end of the program, check the weather report and try to transport the mattresses to the mattress shed during a time of no rain. In case there is no choice and the mattresses have to be transported in the rain, try to dry them off before stacking them up in the shed to prevent mold from forming. Otherwise the mattresses will become moldy and smelly and unpleasant to use. Some participants in the past have had allergic reactions to mold.