https://www.shehaquafamily.org/wiki/api.php?action=feedcontributions&feedformat=atom&user=Anonymous+Moose 2026-04-29T16:42:48Z User contributions MediaWiki 1.31.1 https://www.shehaquafamily.org/wiki/index.php?title=Lifeguard&diff=1389 2019-08-25T11:46:42Z

<p>Anonymous Moose: /* General Lifeguard Rules */</p> <hr /> <div>[[Category:Staff Descriptions]]<br /> [[Category:Activities Staff]]<br /> [[Category:Camp Shehaqua Staff Descriptions]]<br /> <br /> [[File:Shehaqua-Pool-Lightly-Used.jpg|200px|thumb|The swimming pool.]]<br /> <br /> Camp Shehaqua has access to a swimming pool (see image) but we are only allowed to use it if we have Red Cross certified lifeguards at camp who will be on duty at the pool while we are using it. See below for the lifeguard requirements and duties.<br /> <br /> ==General Lifeguard Rules==<br /> *Lifeguards must have a valid Red Cross Lifeguard Certificate (Lifeguarding/First Aid/CPR/AED: valid 2 Years) and bring a copy of it to camp, as well as a photo ID. The park rangers will want to see the certificate and the ID before giving us the key to the pool.<br /> *Lifeguards should coordinate with each other to work out specific pool rules, enforcement of said rules, as well as lifeguarding schedules. The same rules should be applied consistently between the different lifeguards.<br /> *At all times when the pool is open, the lifeguard must be in possession of a phone with a signal (in the past, only Verizon provided consistent connections at the pool) or a walkie talkie in case of emergencies. The cell phone should have the number of the camp director as well as the camp nurse stored in the contact list. If the walkie talkie is needed, talk with the camp director. If walkie talkies are used, the camp director, or someone he assigns who won’t be in the pool area, needs to carry a walkie talkie during swim time so the lifeguards can reach them and communicate in case of an emergency.<br /> <br /> ==Opening and Closing of the Pool==<br /> *When the pool is not in use, it should be locked, and the key should be kept in an agreed-upon location by the lifeguards that is also known to the director. <br /> *NEVER try to force your way in the pool when it’s locked (and you don’t have a key), by climbing over the fence or cutting the lock. We will get into serious trouble with the park rangers for such violations, and you will get into serious trouble from the camp director.<br /> *Open the pool at the start of free time (ask camp director about time)<br /> *Close the pool 15 minutes before dinner (ask camp director about time), so the swimmers won’t be late for the singing and announcements <br /> *At least one lifeguard must be at the pool at opening time. Since hikes can sometimes end late, that lifeguard needs to stay at camp and can’t go on the hike.<br /> *By law, only the gate by the shallow end of the pool may be opened<br /> *If another group (from Camp Daddy Allen) is also using the pool while we are there, the lifeguards need to bring back our rescue tubes at the end of every swim session. (The other group will need to provide their own rescue tubes.)<br /> *The last lifeguard to close the pool on the last pool day of the last week at camp should bring the rescue tubes that belong to us to the Dining Hall.<br /> <br /> ==Pool Rules==<br /> *Children 10 years old or younger MUST be accompanied to the pool by an adult, and the adults need to supervise their children.<br /> *Adults who bring children 10 years old or younger to the pool should stay in the pool area (inside or very close to the fence). Parents should not be taking a nap 50 feet away from the pool.<br /> *No dangerous behavior—such as flips, dizzy diving, or throwing others in the water—is allowed at the pool. Exact rules on what determines “dangerous behavior” is up to the lifeguards to determine.<br /> *Misbehavior by an individual who refuses to listen to the lifeguards should be brought to the attention of the camp director.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Lifeguards&diff=1388 2019-08-25T11:46:11Z

<p>Anonymous Moose: /* Requirements of Hickory Run State Park */</p> <hr /> <div>==Safety First==<br /> * In order for us to use the pool at Camp Shehaqua we need to have at least two lifeguards attending who have a valid Red Cross Lifeguard Certification (Lifeguarding/First Aid/CPR/AED: valid 2 years). The park rangers will not let us use the pool without certified lifeguards. The park rangers also require that the lifeguards show an ID.<br /> <br /> * Directors need to understand that this is a serious matter and that the pool should never be used without a lifeguard present. Ignoring this rule could lead to serious legal problems. There has been a drowning death at Camp Shehaqua a few years back. Fortunately it wasn’t during one of our programs, but be advised that accidents like this can happen if you don’t follow the proper rules and safety requirements.<br /> <br /> * Directors should encourage the lifeguards to report any problems with kids or parents to them right away, and then the director needs to talk to people disrespecting or disobeying lifeguards. The directors should also introduce the lifeguards properly (calling them up to the stage) during orientation and emphasize that in the pool the lifeguards are in charge.<br /> <br /> * Each program needs at least two lifeguards because one lifeguard alone cannot possibly take on the responsibility to keep the pool safe for two hours without a break. Lifeguards should take a 10-minute break at least once an hour.<br /> <br /> ==Instructions for Lifeguards==<br /> Read the instructions for [[Lifeguard|lifeguards here]]. You should be familiar with all these instructions and rules.<br /> <br /> ==Lifeguards Can Attend Camp for Free==<br /> * Our policy (as of May 2018): Each program can have up to two lifeguards who can attend camp for free.<br /> <br /> * If more than two people sign up who are qualified to be lifeguard and they all want to get the position, the first two to register should become the lifeguards.<br /> <br /> * These lifeguards have to register like regular attendees but they don’t have to pay.<br /> <br /> * The camp director needs to let the lifeguards know that they won’t be able to be group leaders at camp (conflicting responsibilities) and that they won’t be able to participate in hikes, as the hikes often come back late and the pool needs to open on time.<br /> <br /> * The camp director needs to inform the registrar who the lifeguards are/who should be given the administrative benefit.<br /> <br /> ==Requirements of Hickory Run State Park==<br /> * Lifeguards will need to send a scan of a valid Red Cross Lifeguard Certification (Lifeguarding/First Aid/CPR/AED: valid 2 years) to the camp director. The camp director will have to print these scans out, as the park rangers require a hard copy for their files. The hard copies will need to be brought to the park office by the camp director or someone (s)he puts in charge of it. The rangers will only give us the pool key after they have received a copy of the certificates. The park rangers also require that the lifeguards show an ID.<br /> * The pool key stays with the lifeguards during the program. If the lifeguards stay for the next program they can keep the key, otherwise they should return it to the registrar or a staff member of the next program. The pool key will need to be returned to the park rangers at the time of the walk-through at the end of the camp.<br /> * Occasionally there is a group at Camp Daddy Allen that also wants to use the pool. The park rangers would let us know if that’s the case. If that happens, the camp directors of both camps will need to communicate about the hours.<br /> * Ensure that nobody ever tries to force their way into the pool area when it’s locked—and we don’t have a key—by climbing over the fence or cutting the lock. We will get into serious trouble with the park rangers for such violations.<br /> <br /> ==Park Office==<br /> 3613 State Route 534<br /> <br /> White Haven, PA 18661-9712 <br /> <br /> Phone: 570-443-0400<br /> <br /> The office hours are changing at different times, so it’s best to call beforehand to find out when the office is open. The office is sometimes open on Saturdays, too.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Lifeguards&diff=1387 2019-08-25T11:44:54Z

<p>Anonymous Moose: /* Safety First */</p> <hr /> <div>==Safety First==<br /> * In order for us to use the pool at Camp Shehaqua we need to have at least two lifeguards attending who have a valid Red Cross Lifeguard Certification (Lifeguarding/First Aid/CPR/AED: valid 2 years). The park rangers will not let us use the pool without certified lifeguards. The park rangers also require that the lifeguards show an ID.<br /> <br /> * Directors need to understand that this is a serious matter and that the pool should never be used without a lifeguard present. Ignoring this rule could lead to serious legal problems. There has been a drowning death at Camp Shehaqua a few years back. Fortunately it wasn’t during one of our programs, but be advised that accidents like this can happen if you don’t follow the proper rules and safety requirements.<br /> <br /> * Directors should encourage the lifeguards to report any problems with kids or parents to them right away, and then the director needs to talk to people disrespecting or disobeying lifeguards. The directors should also introduce the lifeguards properly (calling them up to the stage) during orientation and emphasize that in the pool the lifeguards are in charge.<br /> <br /> * Each program needs at least two lifeguards because one lifeguard alone cannot possibly take on the responsibility to keep the pool safe for two hours without a break. Lifeguards should take a 10-minute break at least once an hour.<br /> <br /> ==Instructions for Lifeguards==<br /> Read the instructions for [[Lifeguard|lifeguards here]]. You should be familiar with all these instructions and rules.<br /> <br /> ==Lifeguards Can Attend Camp for Free==<br /> * Our policy (as of May 2018): Each program can have up to two lifeguards who can attend camp for free.<br /> <br /> * If more than two people sign up who are qualified to be lifeguard and they all want to get the position, the first two to register should become the lifeguards.<br /> <br /> * These lifeguards have to register like regular attendees but they don’t have to pay.<br /> <br /> * The camp director needs to let the lifeguards know that they won’t be able to be group leaders at camp (conflicting responsibilities) and that they won’t be able to participate in hikes, as the hikes often come back late and the pool needs to open on time.<br /> <br /> * The camp director needs to inform the registrar who the lifeguards are/who should be given the administrative benefit.<br /> <br /> ==Requirements of Hickory Run State Park==<br /> * Lifeguards will need to send a scan of a valid Red Cross Lifeguard Certification (Lifeguarding/First Aid/CPR/AED: valid 2 years) to the camp director. The camp director will have to print these scans out, as the park rangers require a hard copy for their files. The hard copies will need to be brought to the park office by the camp director or someone (s)he puts in charge of it. The rangers will only give us the pool key after they have received a copy of the certificates.<br /> * The pool key stays with the lifeguards during the program. If the lifeguards stay for the next program they can keep the key, otherwise they should return it to the registrar or a staff member of the next program. The pool key will need to be returned to the park rangers at the time of the walk-through at the end of the camp.<br /> * Occasionally there is a group at Camp Daddy Allen that also wants to use the pool. The park rangers would let us know if that’s the case. If that happens, the camp directors of both camps will need to communicate about the hours.<br /> * Ensure that nobody ever tries to force their way into the pool area when it’s locked—and we don’t have a key—by climbing over the fence or cutting the lock. We will get into serious trouble with the park rangers for such violations.<br /> <br /> ==Park Office==<br /> 3613 State Route 534<br /> <br /> White Haven, PA 18661-9712 <br /> <br /> Phone: 570-443-0400<br /> <br /> The office hours are changing at different times, so it’s best to call beforehand to find out when the office is open. The office is sometimes open on Saturdays, too.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Yearly_To-Do_List_of_Operations_Team&diff=1385 2019-07-03T16:42:19Z

<p>Anonymous Moose: /* June */</p> <hr /> <div>=Operations Team Monthly To-Do List=<br /> <br /> ==January==<br /> * Decide whether to have a t-shirt design competition, or find another way to get a T-shirt design. If you decide on a competition, you will have to start to organize it soon.<br /> * Decide if there will be a Spring Gathering and Harvest Festival.<br /> * Remind PFM secretary to apply for program dates with PA Bureau of State Parks.<br /> * Discuss and submit the Operations Team budget to the Financial Circle.<br /> * Determine if we still have enough songbooks for another year. If not, make a plan to reprint songbooks (Claude is willing to help). This will take time, so start this process early.<br /> <br /> ==February==<br /> * Update on t-shirt design competition or commission.<br /> * Discuss and submit the Operations Team budget to the Financial Circle. Logistics Circle (part of Operations Team) also needs to submit a budget.<br /> * If needed, discuss who will serve as registrar for the following programs:<br /> **Spring Gathering<br /> **Family Camp<br /> **Fall Festival<br /> <br /> ==March==<br /> * Discuss registration for Spring Gathering. Who will be registrar?<br /> * Discuss registration for Family Camp. Who will be registrar?<br /> * Discuss which documents in the Guidebook/Wikki need to be updated. Are all volunteer positions updated? Are the move-in and move-out documents available and updated?<br /> * Remind PFM secretary to apply for a new Food Retail Certification. Without it, the food inspector could shut down the camp.<br /> <br /> ==April==<br /> * Discuss and decide on the logistics director for the summer programs.<br /> <br /> ==May==<br /> * Discuss printing of t-shirt. Designs need to be adjusted for silk screen printing. Contact Claude or printer for details<br /> * Ordering of mugs, pick color<br /> * Who is responsible to order the candles for Candlelight Prayer?<br /> * Discuss newsletter announcing early bird deadline<br /> <br /> ==June==<br /> * Discuss how the Food Retail Certification will get to Week 1 and who will be responsible to bring it back from Week 2 (it is valid until July 31 of the following year and therefore will need to be brought back to Week 1 of the following year). Double-check with PFM secretary that PFM has applied for a new Food Retail Certification. Discuss how the new certification will get to Week 2 (or Week 1, if it ends in August).<br /> * Discuss transportation of t-shirts and mugs to camp.<br /> * Move in and move out logistics.<br /> * Newsletter<br /> * Ordering of porta-potties for camp. Discuss who will do it.<br /> * Make sure General Affair director of Week 1 knows what needs to be replaced in the medical supplies for camp (use list from previous year if the Week 2 nurse left a list with missing items).<br /> <br /> ==July==<br /> * Discuss last minute issues for camp<br /> <br /> ==August==<br /> * If there is a Shehaqua Summit planned for October, discuss program and promotion.<br /> * Discuss logistics for Harvest Festival. Registration? Newsletter? Early bird deadline should be at least two weeks before the start of the program, so there is time to cancel the band without a penalty (if not enough people sign up).<br /> * Discuss names of people who volunteered for circles on reflection forms. Contact the people you want to join the different circles.<br /> <br /> ==September==<br /> * Have elections to determine who should be circle facilitator, administrator and scribe for one year.<br /> * If there is a Summit planned for October, discuss program and promotion.<br /> <br /> ==October==<br /> * If you didn’t have elections in September to determine who should be facilitator, administrator and scribe for one year, do it now.<br /> <br /> ==November==<br /> * Discuss which documents in the Guidebook/Wiki need to be updated. Are all volunteer positions updated?<br /> <br /> ==December==<br /> * Remind PFM secretary to apply for program dates with PA Bureau of State Parks.<br /> * Park rangers send an application form to all previous camp-renters in December. Should have reached us by now. Application need to arrive at their office end of February at the latest, sent by postal mail. <br /> * Decide whether to have a t-shirt design competition, or find another way to get a T-shirt design. If you decide on a competition, you will have to start to organize it soon so people have enough time to work on their ideas.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Yearly_To-Do_List_of_Operations_Team&diff=1384 2019-07-03T16:41:16Z

<p>Anonymous Moose: /* March */</p> <hr /> <div>=Operations Team Monthly To-Do List=<br /> <br /> ==January==<br /> * Decide whether to have a t-shirt design competition, or find another way to get a T-shirt design. If you decide on a competition, you will have to start to organize it soon.<br /> * Decide if there will be a Spring Gathering and Harvest Festival.<br /> * Remind PFM secretary to apply for program dates with PA Bureau of State Parks.<br /> * Discuss and submit the Operations Team budget to the Financial Circle.<br /> * Determine if we still have enough songbooks for another year. If not, make a plan to reprint songbooks (Claude is willing to help). This will take time, so start this process early.<br /> <br /> ==February==<br /> * Update on t-shirt design competition or commission.<br /> * Discuss and submit the Operations Team budget to the Financial Circle. Logistics Circle (part of Operations Team) also needs to submit a budget.<br /> * If needed, discuss who will serve as registrar for the following programs:<br /> **Spring Gathering<br /> **Family Camp<br /> **Fall Festival<br /> <br /> ==March==<br /> * Discuss registration for Spring Gathering. Who will be registrar?<br /> * Discuss registration for Family Camp. Who will be registrar?<br /> * Discuss which documents in the Guidebook/Wikki need to be updated. Are all volunteer positions updated? Are the move-in and move-out documents available and updated?<br /> * Remind PFM secretary to apply for a new Food Retail Certification. Without it, the food inspector could shut down the camp.<br /> <br /> ==April==<br /> * Discuss and decide on the logistics director for the summer programs.<br /> <br /> ==May==<br /> * Discuss printing of t-shirt. Designs need to be adjusted for silk screen printing. Contact Claude or printer for details<br /> * Ordering of mugs, pick color<br /> * Who is responsible to order the candles for Candlelight Prayer?<br /> * Discuss newsletter announcing early bird deadline<br /> <br /> ==June==<br /> * Discuss how the Food Retail Certification will get to Week 1 and who will be responsible to bring it back from Week 2 (it is valid until July 31 of the following year and therefore will need to be brought back to Week 1 of the following year). Double-check with PFM secretary that PFM has applied for a new Food Retail Certification.<br /> * Discuss transportation of t-shirts and mugs to camp.<br /> * Move in and move out logistics.<br /> * Newsletter<br /> * Ordering of porta-potties for camp. Discuss who will do it.<br /> * Make sure General Affair director of Week 1 knows what needs to be replaced in the medical supplies for camp (use list from previous year if the Week 2 nurse left a list with missing items).<br /> <br /> ==July==<br /> * Discuss last minute issues for camp<br /> <br /> ==August==<br /> * If there is a Shehaqua Summit planned for October, discuss program and promotion.<br /> * Discuss logistics for Harvest Festival. Registration? Newsletter? Early bird deadline should be at least two weeks before the start of the program, so there is time to cancel the band without a penalty (if not enough people sign up).<br /> * Discuss names of people who volunteered for circles on reflection forms. Contact the people you want to join the different circles.<br /> <br /> ==September==<br /> * Have elections to determine who should be circle facilitator, administrator and scribe for one year.<br /> * If there is a Summit planned for October, discuss program and promotion.<br /> <br /> ==October==<br /> * If you didn’t have elections in September to determine who should be facilitator, administrator and scribe for one year, do it now.<br /> <br /> ==November==<br /> * Discuss which documents in the Guidebook/Wiki need to be updated. Are all volunteer positions updated?<br /> <br /> ==December==<br /> * Remind PFM secretary to apply for program dates with PA Bureau of State Parks.<br /> * Park rangers send an application form to all previous camp-renters in December. Should have reached us by now. Application need to arrive at their office end of February at the latest, sent by postal mail. <br /> * Decide whether to have a t-shirt design competition, or find another way to get a T-shirt design. If you decide on a competition, you will have to start to organize it soon so people have enough time to work on their ideas.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Yearly_To-Do_List_of_Operations_Team&diff=1383 2019-07-03T16:40:19Z

<p>Anonymous Moose: /* June */</p> <hr /> <div>=Operations Team Monthly To-Do List=<br /> <br /> ==January==<br /> * Decide whether to have a t-shirt design competition, or find another way to get a T-shirt design. If you decide on a competition, you will have to start to organize it soon.<br /> * Decide if there will be a Spring Gathering and Harvest Festival.<br /> * Remind PFM secretary to apply for program dates with PA Bureau of State Parks.<br /> * Discuss and submit the Operations Team budget to the Financial Circle.<br /> * Determine if we still have enough songbooks for another year. If not, make a plan to reprint songbooks (Claude is willing to help). This will take time, so start this process early.<br /> <br /> ==February==<br /> * Update on t-shirt design competition or commission.<br /> * Discuss and submit the Operations Team budget to the Financial Circle. Logistics Circle (part of Operations Team) also needs to submit a budget.<br /> * If needed, discuss who will serve as registrar for the following programs:<br /> **Spring Gathering<br /> **Family Camp<br /> **Fall Festival<br /> <br /> ==March==<br /> * Discuss registration for Spring Gathering. Who will be registrar?<br /> * Discuss registration for Family Camp. Who will be registrar?<br /> * Discuss which documents in the Guidebook/Wikki need to be updated. Are all volunteer positions updated? Are the move-in and move-out documents available and updated?<br /> <br /> ==April==<br /> * Discuss and decide on the logistics director for the summer programs.<br /> <br /> ==May==<br /> * Discuss printing of t-shirt. Designs need to be adjusted for silk screen printing. Contact Claude or printer for details<br /> * Ordering of mugs, pick color<br /> * Who is responsible to order the candles for Candlelight Prayer?<br /> * Discuss newsletter announcing early bird deadline<br /> <br /> ==June==<br /> * Discuss how the Food Retail Certification will get to Week 1 and who will be responsible to bring it back from Week 2 (it is valid until July 31 of the following year and therefore will need to be brought back to Week 1 of the following year). Double-check with PFM secretary that PFM has applied for a new Food Retail Certification.<br /> * Discuss transportation of t-shirts and mugs to camp.<br /> * Move in and move out logistics.<br /> * Newsletter<br /> * Ordering of porta-potties for camp. Discuss who will do it.<br /> * Make sure General Affair director of Week 1 knows what needs to be replaced in the medical supplies for camp (use list from previous year if the Week 2 nurse left a list with missing items).<br /> <br /> ==July==<br /> * Discuss last minute issues for camp<br /> <br /> ==August==<br /> * If there is a Shehaqua Summit planned for October, discuss program and promotion.<br /> * Discuss logistics for Harvest Festival. Registration? Newsletter? Early bird deadline should be at least two weeks before the start of the program, so there is time to cancel the band without a penalty (if not enough people sign up).<br /> * Discuss names of people who volunteered for circles on reflection forms. Contact the people you want to join the different circles.<br /> <br /> ==September==<br /> * Have elections to determine who should be circle facilitator, administrator and scribe for one year.<br /> * If there is a Summit planned for October, discuss program and promotion.<br /> <br /> ==October==<br /> * If you didn’t have elections in September to determine who should be facilitator, administrator and scribe for one year, do it now.<br /> <br /> ==November==<br /> * Discuss which documents in the Guidebook/Wiki need to be updated. Are all volunteer positions updated?<br /> <br /> ==December==<br /> * Remind PFM secretary to apply for program dates with PA Bureau of State Parks.<br /> * Park rangers send an application form to all previous camp-renters in December. Should have reached us by now. Application need to arrive at their office end of February at the latest, sent by postal mail. <br /> * Decide whether to have a t-shirt design competition, or find another way to get a T-shirt design. If you decide on a competition, you will have to start to organize it soon so people have enough time to work on their ideas.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Lifeguards&diff=1382 2019-06-18T13:57:50Z

<p>Anonymous Moose: /* Lifeguards Can Attend Camp for Free */</p> <hr /> <div>==Safety First==<br /> * In order for us to use the pool at Camp Shehaqua we need to have at least two lifeguards attending who have a valid Red Cross Lifeguard Certification (Lifeguarding/First Aid/CPR/AED: valid 2 years). The park rangers will not let us use the pool without certified lifeguards.<br /> <br /> * Directors need to understand that this is a serious matter and that the pool should never be used without a lifeguard present. Ignoring this rule could lead to serious legal problems. There has been a drowning death at Camp Shehaqua a few years back. Fortunately it wasn’t during one of our programs, but be advised that accidents like this can happen if you don’t follow the proper rules and safety requirements.<br /> <br /> * Directors should encourage the lifeguards to report any problems with kids or parents to them right away, and then the director needs to talk to people disrespecting or disobeying lifeguards. The directors should also introduce the lifeguards properly (calling them up to the stage) during orientation and emphasize that in the pool the lifeguards are in charge.<br /> <br /> * Each program needs at least two lifeguards because one lifeguard alone cannot possibly take on the responsibility to keep the pool safe for two hours without a break. Lifeguards should take a 10-minute break at least once an hour.<br /> <br /> ==Instructions for Lifeguards==<br /> Read the instructions for [[Lifeguard|lifeguards here]]. You should be familiar with all these instructions and rules.<br /> <br /> ==Lifeguards Can Attend Camp for Free==<br /> * Our policy (as of May 2018): Each program can have up to two lifeguards who can attend camp for free.<br /> <br /> * If more than two people sign up who are qualified to be lifeguard and they all want to get the position, the first two to register should become the lifeguards.<br /> <br /> * These lifeguards have to register like regular attendees but they don’t have to pay.<br /> <br /> * The camp director needs to let the lifeguards know that they won’t be able to be group leaders at camp (conflicting responsibilities) and that they won’t be able to participate in hikes, as the hikes often come back late and the pool needs to open on time.<br /> <br /> * The camp director needs to inform the registrar who the lifeguards are/who should be given the administrative benefit.<br /> <br /> ==Requirements of Hickory Run State Park==<br /> * Lifeguards will need to send a scan of a valid Red Cross Lifeguard Certification (Lifeguarding/First Aid/CPR/AED: valid 2 years) to the camp director. The camp director will have to print these scans out, as the park rangers require a hard copy for their files. The hard copies will need to be brought to the park office by the camp director or someone (s)he puts in charge of it. The rangers will only give us the pool key after they have received a copy of the certificates.<br /> * The pool key stays with the lifeguards during the program. If the lifeguards stay for the next program they can keep the key, otherwise they should return it to the registrar or a staff member of the next program. The pool key will need to be returned to the park rangers at the time of the walk-through at the end of the camp.<br /> * Occasionally there is a group at Camp Daddy Allen that also wants to use the pool. The park rangers would let us know if that’s the case. If that happens, the camp directors of both camps will need to communicate about the hours.<br /> * Ensure that nobody ever tries to force their way into the pool area when it’s locked—and we don’t have a key—by climbing over the fence or cutting the lock. We will get into serious trouble with the park rangers for such violations.<br /> <br /> ==Park Office==<br /> 3613 State Route 534<br /> <br /> White Haven, PA 18661-9712 <br /> <br /> Phone: 570-443-0400<br /> <br /> The office hours are changing at different times, so it’s best to call beforehand to find out when the office is open. The office is sometimes open on Saturdays, too.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Lifeguards&diff=1381 2019-06-18T13:57:13Z

<p>Anonymous Moose: /* Safety First */</p> <hr /> <div>==Safety First==<br /> * In order for us to use the pool at Camp Shehaqua we need to have at least two lifeguards attending who have a valid Red Cross Lifeguard Certification (Lifeguarding/First Aid/CPR/AED: valid 2 years). The park rangers will not let us use the pool without certified lifeguards.<br /> <br /> * Directors need to understand that this is a serious matter and that the pool should never be used without a lifeguard present. Ignoring this rule could lead to serious legal problems. There has been a drowning death at Camp Shehaqua a few years back. Fortunately it wasn’t during one of our programs, but be advised that accidents like this can happen if you don’t follow the proper rules and safety requirements.<br /> <br /> * Directors should encourage the lifeguards to report any problems with kids or parents to them right away, and then the director needs to talk to people disrespecting or disobeying lifeguards. The directors should also introduce the lifeguards properly (calling them up to the stage) during orientation and emphasize that in the pool the lifeguards are in charge.<br /> <br /> * Each program needs at least two lifeguards because one lifeguard alone cannot possibly take on the responsibility to keep the pool safe for two hours without a break. Lifeguards should take a 10-minute break at least once an hour.<br /> <br /> ==Instructions for Lifeguards==<br /> Read the instructions for [[Lifeguard|lifeguards here]]. You should be familiar with all these instructions and rules.<br /> <br /> ==Lifeguards Can Attend Camp for Free==<br /> * Our policy (as of May 2018): Each program can have up to two lifeguards who can attend camp for free.<br /> <br /> * If more than two people sign up who are qualified to be lifeguard and they all want to get the position, the first two to register should become the lifeguards.<br /> <br /> * These lifeguards have to register like regular attendees but they don’t have to pay.<br /> <br /> * The camp director needs to let the lifeguards know that they won’t be able to be group leaders at camp (conflicting responsibilities) and that they won’t be able to participate in hikes, as the hikes often come back late and the pool needs to open on time.<br /> <br /> * The camp director needs to inform the registrar who the lifeguards are/who should be given the administrative benefit<br /> <br /> ==Requirements of Hickory Run State Park==<br /> * Lifeguards will need to send a scan of a valid Red Cross Lifeguard Certification (Lifeguarding/First Aid/CPR/AED: valid 2 years) to the camp director. The camp director will have to print these scans out, as the park rangers require a hard copy for their files. The hard copies will need to be brought to the park office by the camp director or someone (s)he puts in charge of it. The rangers will only give us the pool key after they have received a copy of the certificates.<br /> * The pool key stays with the lifeguards during the program. If the lifeguards stay for the next program they can keep the key, otherwise they should return it to the registrar or a staff member of the next program. The pool key will need to be returned to the park rangers at the time of the walk-through at the end of the camp.<br /> * Occasionally there is a group at Camp Daddy Allen that also wants to use the pool. The park rangers would let us know if that’s the case. If that happens, the camp directors of both camps will need to communicate about the hours.<br /> * Ensure that nobody ever tries to force their way into the pool area when it’s locked—and we don’t have a key—by climbing over the fence or cutting the lock. We will get into serious trouble with the park rangers for such violations.<br /> <br /> ==Park Office==<br /> 3613 State Route 534<br /> <br /> White Haven, PA 18661-9712 <br /> <br /> Phone: 570-443-0400<br /> <br /> The office hours are changing at different times, so it’s best to call beforehand to find out when the office is open. The office is sometimes open on Saturdays, too.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Song_Leader&diff=1380 2019-05-15T14:25:39Z

<p>Anonymous Moose: </p> <hr /> <div>Music is important to lift our spirits, and that’s why we sing a lot at Family Camp. We sing and need song leading before three types of program elements: The meals, the lectures, and some of the evening activities. The singing helps to gather everyone, and if the singing starts on time, we can more easily keep our schedule. The song leader therefore plays an important role in keeping the program on schedule. The song leader should be someone confident and experienced in leading others to sing along. It's good if the song leader can play an instrument, but if (s)he doesn't (s)he can team up with someone who does.<br /> <br /> ==Singing Before Meals==<br /> * We meet outside the Dining Hall at 8am for breakfast, at noon for lunch, and depending on the program of the day, at 5pm or 6pm for dinner. The song leader should always be there on time and initiate the singing.<br /> * We usually sing three songs before a meal. Two to get started, then it’s time for the announcements, and after that, one more song followed by a prayer before we break up and move to the food lines.<br /> * Generally the song leader picks an upbeat song people know well to get started, then maybe tries a less popular one or introduces a new one. The last song before the prayer should be one that people know so we can sing united.<br /> * Occasionally the kitchen is not quite ready yet to serve the meal, and the cook will ask us to sing another song or two so they can catch up. The song leader should be prepared for that.<br /> * If the song leader plays with others backing you up, (s)he should pick the songs and agree on the key before the singing starts. Avoid long pauses between songs.<br /> <br /> ==Singing Before Lectures==<br /> The Comets (13-14 years old) and Supernovas (14-18)/Quasars (19+) gather in the Recreation Hall for singing after breakfast/before presentations in the morning. The purpose of this song session is to prepare the spirit for the presentation. The Suns (11-12 years old) might join in this singing, too, or they might have their own singing session. This varies for the different program and depends on the makeup of the attendees.<br /> <br /> ==Singing at Evening Activities==<br /> * We start with a song or two to gather everyone at the start of Family Fun Night. We will probably end with a campfire with s’Mores and we sing some songs to gather and focus everyone. The song leader should be there on time and initiate these songs.<br /> * Candle Light Prayer is a program where music is very important to create a prayerful spirit. The organizer of that program will get in touch with the song leader at camp about the songs that (s)he would like to include.<br /> * Before we start Talent Night (usually on the last evening at camp), we sing a few upbeat songs together to gather everyone. At the end of talent night we usually sing one or two closing songs together that everyone can join it. This could be songs like “I’ll Never Leave You Anymore,” or “We Are the World.”<br /> <br /> ==Songs We Sing==<br /> <br /> The song leader should be familiar with our songbook. Below is a list of some of the songs that we sing often at Family Camp. The song leader should know or learn most of them. The song leader is also encouraged to introduce the singers to new songs to keep it interesting and fresh.<br /> <br /> * All the Lands That I Loved, 3<br /> * Sailing with Our Father, 4<br /> * The Day of Hope, 5<br /> * Bye and Bye, 6<br /> * Top of the World, 7<br /> * Country Roads, 8<br /> * We Are the World, 11<br /> * Down by the Riverside, 13<br /> * When the Saints Go Marching In, 14<br /> * If I Had a Hammer, 15<br /> * Higher Ground, 16<br /> * This Land is Your Land, 17<br /> * By the Spring of Life, 22<br /> * This Little Light of Mine, 72<br /> * I'll Never Leave You, 73<br /> * If I Were Free, 75<br /> * Pass It On, 76<br /> * If Life Were Gracious Enough, 77<br /> * Shining Fatherland, 92<br /> * Light of Grace, 93<br /> * The Father's Dwelling Place, 94<br /> <br /> <br /> [[Category:Staff Descriptions]]<br /> [[Category:Education Staff]]<br /> [[Category:Camp Shehaqua Staff Descriptions]]<br /> [[Category:Winter Retreat Staff Descriptions]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1374 2019-04-02T13:47:57Z

<p>Anonymous Moose: /* April */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are approximate, assuming that your week of camp starts in last full week in July.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> * Create a Facebook Event page and inform your staff about it. You and your staff should invite all your friends to camp via Facebook Event page. If you don't have editor's privileges to the Shehaqua Facebook page already, you will need to request it from the Communications Circle or Operations Team, or find someone else who can create the event page for you. Ounce the event page is craated, you do not need editor's privileges to invite your friends<br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> * Create a Facebook Event page, if you haven't done that already. See March for more details.<br /> * Familiarize yourself with all the Shehaqua policies a camp director needs to know (scroll down to the bottom of this document for a list of links). People will ask you questions, and you need to be able to give the right answers.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system (you might have to request access privileges from the registrar or webmaster first) and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1 (after early bird deadline)==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> * The Operations Team should take care of the order for candles for the candle light prayer. But it doesn't hurt to check whether they are on top of this.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will only print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your [[Creating a Kitchen Serving and Cleanup Schedule|Kitchen Serving and Cleanup Schedules]] that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an [[Final Letter to Participants Before Camp|email to all participants]] with links to the directions to camp (link to the appropriate page on our website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1373 2019-04-02T13:47:43Z

<p>Anonymous Moose: /* April */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are approximate, assuming that your week of camp starts in last full week in July.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> * Create a Facebook Event page and inform your staff about it. You and your staff should invite all your friends to camp via Facebook Event page. If you don't have editor's privileges to the Shehaqua Facebook page already, you will need to request it from the Communications Circle or Operations Team, or find someone else who can create the event page for you. Ounce the event page is craated, you do not need editor's privileges to invite your friends<br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> * Create a Facebook Event page, if you haven't done that already. See March for more details.<br /> • Familiarize yourself with all the Shehaqua policies a camp director needs to know (scroll down to the bottom of this document for a list of links). People will ask you questions, and you need to be able to give the right answers.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system (you might have to request access privileges from the registrar or webmaster first) and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1 (after early bird deadline)==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> * The Operations Team should take care of the order for candles for the candle light prayer. But it doesn't hurt to check whether they are on top of this.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will only print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your [[Creating a Kitchen Serving and Cleanup Schedule|Kitchen Serving and Cleanup Schedules]] that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an [[Final Letter to Participants Before Camp|email to all participants]] with links to the directions to camp (link to the appropriate page on our website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1372 2019-04-02T13:45:57Z

<p>Anonymous Moose: /* One Week Before Camp */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are approximate, assuming that your week of camp starts in last full week in July.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> * Create a Facebook Event page and inform your staff about it. You and your staff should invite all your friends to camp via Facebook Event page. If you don't have editor's privileges to the Shehaqua Facebook page already, you will need to request it from the Communications Circle or Operations Team, or find someone else who can create the event page for you. Ounce the event page is craated, you do not need editor's privileges to invite your friends<br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> * Create a Facebook Event page, if you haven't done that already. See March for more details.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system (you might have to request access privileges from the registrar or webmaster first) and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1 (after early bird deadline)==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> * The Operations Team should take care of the order for candles for the candle light prayer. But it doesn't hurt to check whether they are on top of this.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will only print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your [[Creating a Kitchen Serving and Cleanup Schedule|Kitchen Serving and Cleanup Schedules]] that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an [[Final Letter to Participants Before Camp|email to all participants]] with links to the directions to camp (link to the appropriate page on our website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1371 2019-04-02T13:45:03Z

<p>Anonymous Moose: /* One Week Before Camp */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are approximate, assuming that your week of camp starts in last full week in July.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> * Create a Facebook Event page and inform your staff about it. You and your staff should invite all your friends to camp via Facebook Event page. If you don't have editor's privileges to the Shehaqua Facebook page already, you will need to request it from the Communications Circle or Operations Team, or find someone else who can create the event page for you. Ounce the event page is craated, you do not need editor's privileges to invite your friends<br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> * Create a Facebook Event page, if you haven't done that already. See March for more details.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system (you might have to request access privileges from the registrar or webmaster first) and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1 (after early bird deadline)==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> * The Operations Team should take care of the order for candles for the candle light prayer. But it doesn't hurt to check whether they are on top of this.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will only print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your [[Creating a Kitchen Serving and Cleanup Schedule|Kitchen Serving and Cleanup Schedules]] that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an [[Final Letter to Participants Before Camp|email to all participants]] with links to the directions to camp (link to website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1370 2019-04-02T13:42:43Z

<p>Anonymous Moose: /* June 15 */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are approximate, assuming that your week of camp starts in last full week in July.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> * Create a Facebook Event page and inform your staff about it. You and your staff should invite all your friends to camp via Facebook Event page. If you don't have editor's privileges to the Shehaqua Facebook page already, you will need to request it from the Communications Circle or Operations Team, or find someone else who can create the event page for you. Ounce the event page is craated, you do not need editor's privileges to invite your friends<br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> * Create a Facebook Event page, if you haven't done that already. See March for more details.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system (you might have to request access privileges from the registrar or webmaster first) and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1 (after early bird deadline)==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> * The Operations Team should take care of the order for candles for the candle light prayer. But it doesn't hurt to check whether they are on top of this.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will only print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your [[Creating a Kitchen Serving and Cleanup Schedule|Kitchen Serving and Cleanup Schedules]] that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an email to all participants with links to the directions to camp (link to website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1369 2019-04-02T13:41:05Z

<p>Anonymous Moose: /* June 1 */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are approximate, assuming that your week of camp starts in last full week in July.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> * Create a Facebook Event page and inform your staff about it. You and your staff should invite all your friends to camp via Facebook Event page. If you don't have editor's privileges to the Shehaqua Facebook page already, you will need to request it from the Communications Circle or Operations Team, or find someone else who can create the event page for you. Ounce the event page is craated, you do not need editor's privileges to invite your friends<br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> * Create a Facebook Event page, if you haven't done that already. See March for more details.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system (you might have to request access privileges from the registrar or webmaster first) and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1 (after early bird deadline)==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will only print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your [[Creating a Kitchen Serving and Cleanup Schedule|Kitchen Serving and Cleanup Schedules]] that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an email to all participants with links to the directions to camp (link to website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1368 2019-04-02T13:40:21Z

<p>Anonymous Moose: /* May 7 */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are approximate, assuming that your week of camp starts in last full week in July.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> * Create a Facebook Event page and inform your staff about it. You and your staff should invite all your friends to camp via Facebook Event page. If you don't have editor's privileges to the Shehaqua Facebook page already, you will need to request it from the Communications Circle or Operations Team, or find someone else who can create the event page for you. Ounce the event page is craated, you do not need editor's privileges to invite your friends<br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> * Create a Facebook Event page, if you haven't done that already. See March for more details.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system (you might have to request access privileges from the registrar or webmaster first) and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will only print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your [[Creating a Kitchen Serving and Cleanup Schedule|Kitchen Serving and Cleanup Schedules]] that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an email to all participants with links to the directions to camp (link to website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1367 2019-04-02T13:38:59Z

<p>Anonymous Moose: /* April */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are approximate, assuming that your week of camp starts in last full week in July.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> * Create a Facebook Event page and inform your staff about it. You and your staff should invite all your friends to camp via Facebook Event page. If you don't have editor's privileges to the Shehaqua Facebook page already, you will need to request it from the Communications Circle or Operations Team, or find someone else who can create the event page for you. Ounce the event page is craated, you do not need editor's privileges to invite your friends<br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> * Create a Facebook Event page, if you haven't done that already. See March for more details.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will only print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your [[Creating a Kitchen Serving and Cleanup Schedule|Kitchen Serving and Cleanup Schedules]] that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an email to all participants with links to the directions to camp (link to website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1366 2019-04-02T13:38:12Z

<p>Anonymous Moose: /* End of March */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are approximate, assuming that your week of camp starts in last full week in July.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> * Create a Facebook Event page and inform your staff about it. You and your staff should invite all your friends to camp via Facebook Event page. If you don't have editor's privileges to the Shehaqua Facebook page already, you will need to request it from the Communications Circle or Operations Team, or find someone else who can create the event page for you. Ounce the event page is craated, you do not need editor's privileges to invite your friends<br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will only print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your [[Creating a Kitchen Serving and Cleanup Schedule|Kitchen Serving and Cleanup Schedules]] that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an email to all participants with links to the directions to camp (link to website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1365 2019-04-02T13:35:47Z

<p>Anonymous Moose: /* End of March */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are approximate, assuming that your week of camp starts in last full week in July.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> * Create a Facebook Event page and inform your staff about it. You and your staff should invite all your friends to camp via Facebook Event page.<br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will only print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your [[Creating a Kitchen Serving and Cleanup Schedule|Kitchen Serving and Cleanup Schedules]] that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an email to all participants with links to the directions to camp (link to website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1364 2019-04-02T13:34:11Z

<p>Anonymous Moose: /* Family Camp Director’s Planning Schedule */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are approximate, assuming that your week of camp starts in last full week in July.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> <br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will only print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your [[Creating a Kitchen Serving and Cleanup Schedule|Kitchen Serving and Cleanup Schedules]] that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an email to all participants with links to the directions to camp (link to website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1363 2019-04-01T16:50:33Z

<p>Anonymous Moose: /* July 14–16 */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are as if your week started on Sunday, July 24th.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> <br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will only print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your [[Creating a Kitchen Serving and Cleanup Schedule|Kitchen Serving and Cleanup Schedules]] that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an email to all participants with links to the directions to camp (link to website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1362 2019-04-01T16:48:09Z

<p>Anonymous Moose: /* July 14–16 */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are as if your week started on Sunday, July 24th.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> <br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your Kitchen Serving and Cleanup Schedules that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an email to all participants with links to the directions to camp (link to website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1361 2019-04-01T16:45:26Z

<p>Anonymous Moose: /* July 14–16 */</p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are as if your week started on Sunday, July 24th.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> <br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few serving and cleaning schedules that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an email to all participants with links to the directions to camp (link to website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Monthly_To-Do_List_for_Family_Camp_Circle&diff=1360 2019-04-01T16:42:30Z

<p>Anonymous Moose: /* August */</p> <hr /> <div>==January==<br /> * Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available. If no Family Camp director can be identified by the end of January, the issue will have to be discussed with the Operations Team and the Council to determine if we still should apply for Camp Shehaqua with the park rangers.<br /> * In 2017, the PA State Park rangers added this requirement: “The camp must be under the immediate direction of a trained camp director, a person of mature judgement and at least 25 years of age.” If the weekend program director is younger than 25, make a plan to find an adult who can be at camp as a codirector, to represent the program leadership with the rangers.<br /> <br /> * Decide dates for weeks and weekend program and let the Pocono Family Ministry secretary know (as of April 2018, the position is held by Kyra Moyer). The application has to be signed and submitted to the Hickory Run State Park by the secretary of Pocono Family Ministry.<br /> <br /> * Submit a budget. Financial circle usually sends out a reminder. (From our guidebook: &quot;Each circle puts together an itemized budget request for their estimated yearly expenses by February 1 and sends it to the Financial Circle.&quot;)<br /> <br /> * Discuss progress of search for cooks<br /> <br /> * Discuss the production of the t-shirt<br /> <br /> * Discuss results from action steps of last meeting<br /> ==February==<br /> * Match camp directors/codirectors with advisors. Advisor's could be former camp directors willing to support a new camp director. The advisor's don't need to be on the Family Camp Circle calls, but they should be available to the directors and check in with the directors periodically on how they are doing.<br /> <br /> * Decide who can be liaison between Family Camp Circle and program director for each program. The liaison should be a member of the Family Camp Circle who will be on all calls to give monthly updates on how that program is doing.<br /> * Encourage camp directors to start recruiting key staff positions, such as chef/cook, move in/move out coordinator, general affairs, etc. Support where needed.<br /> <br /> * Make sure camp staff is balanced between generations to avoid having one week with primarily small kids and another with primarily older kids. Weeks that have a lot of young families will struggle to fill the necessary volunteer assignments. Mixed camps work best for everyone.<br /> <br /> * Camp Directors should recruit appropriate education director(s), possibly with suggestions from Family Camp Circle.<br /> <br /> * Discuss results from action steps of last meeting<br /> <br /> ==March==<br /> * Continue to encourage camp directors to start recruiting key staff positions, such as cook, move in/move out coordinator, general affairs, etc. Support where needed.<br /> <br /> * Coordinate with registrar and webmaster about registration<br /> <br /> * Coordinate with newsletter editor to announce Family Camp registration. Save the date announcement usually goes out in early March, and registration opens at the end of March or early April. (It opened April 2 in 2017.)<br /> <br /> * Discuss progress of search for cooks, move in/move out director, and other important staff positions<br /> <br /> * Decide on a date to go over Shehaqua policies with camp directors (use Guidebook/Wiki). Policies that program directors '''need to read and understand''':<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]<br /> <br /> * Discuss results from action steps of last meeting<br /> <br /> ==April==<br /> * Work with social media coordinator to create a Facebook Event page<br /> * Encourage camp directors and staff to make presentations at Sunday Services, etc. in local communities<br /> * If program has an advisor, ask advisors for report on how their camp directors are doing. Advisors are not necessarily part of the Family Camp Circle, so someone will have to contact them before the meeting (maybe the liaison to that program).<br /> * Discuss survey/reflection form. Will the Family Camp Circle provide a survey that both Weeks can use? Who can create it/update last year’s survey forms?<br /> * Help directors to familiarize themselves with our registration system and start assigning volunteer roles on that document<br /> * Discuss results from action steps of last meeting<br /> <br /> ==May==<br /> * Coordinate with newsletter editor and social media coordinator to remind people of early bird deadline (May 31)<br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> * Remind camp directors that all staff members (including the camp director himself) who are entitled to administrative discounts register by May 24, one week before the early bird deadline (May 31 for Family Camp) so the registrar can make the adjustments in time. This is especially important for reduced fees, so the payments can be made in time. If they don't register by that date, they will not receive the full administrative discount. Also, don't forget to inform/remind the move-in/move-out director and assistant, as well.<br /> * Work with social media coordinator to create a Facebook Event page<br /> * Check that Operations Team is on top of the ordering of the t-shirts, mugs, and candles for the candlelight prayer<br /> * Hold second conference call with directors, discuss among other things transitions of leadership between programs, move-in and move-out details, etc.<br /> * Encourage camp directors and staff to make presentations at Sunday Services, etc. in local communities<br /> * Ensure that camp directors are aware of deadlines to submit documents that need to be printed by registrar<br /> * If program has an advisor, ask advisors for report on how their camp directors are doing. Advisors are not necessarily part of the Family Camp Circle, so someone will have to contact them before the meeting (maybe the liaison to that program).<br /> * Discuss results from action steps of last meeting<br /> <br /> ==June==<br /> * Coordinate with newsletter editor and social media coordinator to remind people of regular fee deadline (June 30)<br /> * Encourage camp directors and staff to make presentations at Sunday Services, etc. in local communities<br /> * Ensure that camp directors are aware which documents they or their education director will need to be print for camp: [[Creating a Program Schedule|Daily schedule]], [[Creating a Kitchen Serving and Cleanup Schedule|kitchen serving and cleanup schedule]], education materials, HDK materials, reflection forms, group leader manual<br /> * Make sure the camp directors are aware that they need to buy the notebooks and pens for the education sessions as well as the writing of reflections<br /> * Make sure the camp directors are aware that they need to buy supplies such as markers and pens<br /> * Make sure someone orders the candles for the candlelight prayer<br /> * Make sure someone picks up the t-shirts and mugs<br /> <br /> ==July==<br /> * Discuss results from action steps of last meeting<br /> * Discuss last minute issues regarding the upcoming programs<br /> ==August==<br /> * Before the August call, ask all program directors to submit a report about their program. At the meeting, discuss reports. What can we learn? How can we provide feedback and guidance to the directors? Maybe set up another director's call? <br /> * Request reports from camp directors, education directors, and possibly other key positions such as general affairs manager, kitchen chef, cleanup coordinator, registrar, move in/move out coordinator, etc.<br /> * What can the Family Camp Circle do to improve next year’s programs?<br /> * Identify potential Family Camp directors or co-directors and advisors for next year. Contact them to check if they are interested and available.<br /> * Discuss results from action steps of last meeting<br /> <br /> ==September==<br /> * Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available.<br /> * Evaluate reports from camp directors, education directors, and other key positions. Suggest changes to policies, practices, volunteer job descriptions, Guidebook checklists etc. if needed to Operations Team and/or Council<br /> * Discuss results from action steps of last meeting<br /> * Election for circle positions for one year (facilitator, administrator, scribe)<br /> <br /> ==October==<br /> * Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available.<br /> * Discuss results from action steps of last meeting<br /> * Determine the signup process/applications for new camp directors. Should they apply through the online form? Will it have to be updated? If not, how can we get them to make a solid commitment?<br /> * Election for circle positions for one year (facilitator, administrator, scribe), if you haven't done so already in the previous meeting<br /> <br /> ==November==<br /> * Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available.<br /> * Discuss result from action steps of last meeting<br /> ==December==<br /> * Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available.<br /> * Discuss results from action steps of last meeting<br /> <br /> <br /> This list was last updated October 15, 2018, by Claude</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Monthly_To-Do_List_for_Family_Camp_Circle&diff=1359 2019-04-01T16:42:03Z

<p>Anonymous Moose: /* August */</p> <hr /> <div>==January==<br /> * Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available. If no Family Camp director can be identified by the end of January, the issue will have to be discussed with the Operations Team and the Council to determine if we still should apply for Camp Shehaqua with the park rangers.<br /> * In 2017, the PA State Park rangers added this requirement: “The camp must be under the immediate direction of a trained camp director, a person of mature judgement and at least 25 years of age.” If the weekend program director is younger than 25, make a plan to find an adult who can be at camp as a codirector, to represent the program leadership with the rangers.<br /> <br /> * Decide dates for weeks and weekend program and let the Pocono Family Ministry secretary know (as of April 2018, the position is held by Kyra Moyer). The application has to be signed and submitted to the Hickory Run State Park by the secretary of Pocono Family Ministry.<br /> <br /> * Submit a budget. Financial circle usually sends out a reminder. (From our guidebook: &quot;Each circle puts together an itemized budget request for their estimated yearly expenses by February 1 and sends it to the Financial Circle.&quot;)<br /> <br /> * Discuss progress of search for cooks<br /> <br /> * Discuss the production of the t-shirt<br /> <br /> * Discuss results from action steps of last meeting<br /> ==February==<br /> * Match camp directors/codirectors with advisors. Advisor's could be former camp directors willing to support a new camp director. The advisor's don't need to be on the Family Camp Circle calls, but they should be available to the directors and check in with the directors periodically on how they are doing.<br /> <br /> * Decide who can be liaison between Family Camp Circle and program director for each program. The liaison should be a member of the Family Camp Circle who will be on all calls to give monthly updates on how that program is doing.<br /> * Encourage camp directors to start recruiting key staff positions, such as chef/cook, move in/move out coordinator, general affairs, etc. Support where needed.<br /> <br /> * Make sure camp staff is balanced between generations to avoid having one week with primarily small kids and another with primarily older kids. Weeks that have a lot of young families will struggle to fill the necessary volunteer assignments. Mixed camps work best for everyone.<br /> <br /> * Camp Directors should recruit appropriate education director(s), possibly with suggestions from Family Camp Circle.<br /> <br /> * Discuss results from action steps of last meeting<br /> <br /> ==March==<br /> * Continue to encourage camp directors to start recruiting key staff positions, such as cook, move in/move out coordinator, general affairs, etc. Support where needed.<br /> <br /> * Coordinate with registrar and webmaster about registration<br /> <br /> * Coordinate with newsletter editor to announce Family Camp registration. Save the date announcement usually goes out in early March, and registration opens at the end of March or early April. (It opened April 2 in 2017.)<br /> <br /> * Discuss progress of search for cooks, move in/move out director, and other important staff positions<br /> <br /> * Decide on a date to go over Shehaqua policies with camp directors (use Guidebook/Wiki). Policies that program directors '''need to read and understand''':<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]<br /> <br /> * Discuss results from action steps of last meeting<br /> <br /> ==April==<br /> * Work with social media coordinator to create a Facebook Event page<br /> * Encourage camp directors and staff to make presentations at Sunday Services, etc. in local communities<br /> * If program has an advisor, ask advisors for report on how their camp directors are doing. Advisors are not necessarily part of the Family Camp Circle, so someone will have to contact them before the meeting (maybe the liaison to that program).<br /> * Discuss survey/reflection form. Will the Family Camp Circle provide a survey that both Weeks can use? Who can create it/update last year’s survey forms?<br /> * Help directors to familiarize themselves with our registration system and start assigning volunteer roles on that document<br /> * Discuss results from action steps of last meeting<br /> <br /> ==May==<br /> * Coordinate with newsletter editor and social media coordinator to remind people of early bird deadline (May 31)<br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> * Remind camp directors that all staff members (including the camp director himself) who are entitled to administrative discounts register by May 24, one week before the early bird deadline (May 31 for Family Camp) so the registrar can make the adjustments in time. This is especially important for reduced fees, so the payments can be made in time. If they don't register by that date, they will not receive the full administrative discount. Also, don't forget to inform/remind the move-in/move-out director and assistant, as well.<br /> * Work with social media coordinator to create a Facebook Event page<br /> * Check that Operations Team is on top of the ordering of the t-shirts, mugs, and candles for the candlelight prayer<br /> * Hold second conference call with directors, discuss among other things transitions of leadership between programs, move-in and move-out details, etc.<br /> * Encourage camp directors and staff to make presentations at Sunday Services, etc. in local communities<br /> * Ensure that camp directors are aware of deadlines to submit documents that need to be printed by registrar<br /> * If program has an advisor, ask advisors for report on how their camp directors are doing. Advisors are not necessarily part of the Family Camp Circle, so someone will have to contact them before the meeting (maybe the liaison to that program).<br /> * Discuss results from action steps of last meeting<br /> <br /> ==June==<br /> * Coordinate with newsletter editor and social media coordinator to remind people of regular fee deadline (June 30)<br /> * Encourage camp directors and staff to make presentations at Sunday Services, etc. in local communities<br /> * Ensure that camp directors are aware which documents they or their education director will need to be print for camp: [[Creating a Program Schedule|Daily schedule]], [[Creating a Kitchen Serving and Cleanup Schedule|kitchen serving and cleanup schedule]], education materials, HDK materials, reflection forms, group leader manual<br /> * Make sure the camp directors are aware that they need to buy the notebooks and pens for the education sessions as well as the writing of reflections<br /> * Make sure the camp directors are aware that they need to buy supplies such as markers and pens<br /> * Make sure someone orders the candles for the candlelight prayer<br /> * Make sure someone picks up the t-shirts and mugs<br /> <br /> ==July==<br /> * Discuss results from action steps of last meeting<br /> * Discuss last minute issues regarding the upcoming programs<br /> ==August==<br /> * Before the August call, ask all program directors to submit a report about their program. At the meeting, discuss reports. What can we learn? How can we provide feedback and guidance to the directors? Maybe set up another director's call? <br /> * Request reports from camp directors, education directors, and possibly other key positions such as general affairs manager, kitchen chef, cleanup coordinator, registrar, move in/move out coordinator, etc<br /> * What can the Family Camp Circle do to improve next year’s programs?<br /> * Identify potential Family Camp directors or co-directors and advisors for next year. Contact them to check if they are interested and available.<br /> * Discuss results from action steps of last meeting<br /> <br /> ==September==<br /> * Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available.<br /> * Evaluate reports from camp directors, education directors, and other key positions. Suggest changes to policies, practices, volunteer job descriptions, Guidebook checklists etc. if needed to Operations Team and/or Council<br /> * Discuss results from action steps of last meeting<br /> * Election for circle positions for one year (facilitator, administrator, scribe)<br /> <br /> ==October==<br /> * Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available.<br /> * Discuss results from action steps of last meeting<br /> * Determine the signup process/applications for new camp directors. Should they apply through the online form? Will it have to be updated? If not, how can we get them to make a solid commitment?<br /> * Election for circle positions for one year (facilitator, administrator, scribe), if you haven't done so already in the previous meeting<br /> <br /> ==November==<br /> * Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available.<br /> * Discuss result from action steps of last meeting<br /> ==December==<br /> * Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available.<br /> * Discuss results from action steps of last meeting<br /> <br /> <br /> This list was last updated October 15, 2018, by Claude</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Adoption_Policy&diff=1357 2019-03-28T23:59:56Z

<p>Anonymous Moose: /* Maximum Proportion of Adopted Children at Camp */</p> <hr /> <div><br /> Bringing other kids along with your family<br /> <br /> We recognize that, at times, circumstances do not allow for some Mom's and Dad's to attend camp with their children. To accommodate this reality while keeping the overall tone of our workshops family centered, we allow children to be &quot;adopted&quot; by another 2-parent family who will be in attendance the entire week of camp.<br /> <br /> # Only families with both parents attending for the entire workshop may bring other kids with them.<br /> # No family may bring more than two kids with them who are not members of their immediate family.<br /> # Each child who comes with another family must pay a slightly higher fee. See the fees page of the program for the amount.<br /> # The family bringing along these kids must assume complete responsibility for these kids during the time of the workshop, as if they really were their own kids. This would include, if necessary, taking disciplinary action toward the adopted child. As part of disciplinary action, the camp management may require the child to sleep in the parents' cabin instead of in the lodge.<br /> # Only your own kids may come as your children. Others are to be adopted and the &quot;adopted kid&quot; price paid. We are not overly legalistic about this. If you have a niece, nephew, or other relative living with your family full time, they may attend with your family.<br /> # The camp directors have the authority to determine the total number of kids and families in this category that their workshop or camp can accommodate. This is at their sole discretion.<br /> <br /> There are also practical reasons for these policies. We have had numerous experiences where a child without their parent was injured at Camp. Without a sponsoring or adoptive family to accompany this child to the hospital, there are major disruptions in the camp. We have also found that discipline problems are usually easily solved with a parent on site.<br /> <br /> It is the parents' responsibility to find a family willing to look after your kids, not the Camp leadership's. Please work this out as soon as possible so it does not become a problem for the Camp leadership. To view a list of families attending, log in and go to the &quot;See all families attending&quot; form at the bottom of the page.<br /> <br /> Children can only be adopted by families with both parents attending. We reserve the right to refund the payment and send the adopted children (the children going to camp without their parents) home if one of the parents of the adopting family (the family that takes care of the adopted children) does not come to camp. If one of the parents of the adopting family registers and finds out he or she cannot attend camp, he or she must notify both the family of the adopted child and the registrar as soon as possible. This is a courtesy to the family of the adopted child, because they will need to find another adopting family.<br /> <br /> == Maximum Proportion of Adopted Children at Camp ==<br /> <br /> The general policy of camp is to have no more than 10% of all attendees be adopted children. The purpose of this is to make sure that camp staff are not overburdened by potential issues that may occur due to adopted children's behavior in their parents' absence. If the camp director wants to exceed this ratio, he or she needs to consult with the Family Camp Circle first.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Circle&diff=1351 2018-12-02T22:35:05Z

<p>Anonymous Moose: /* Family Camp Circle Responsibilities */</p> <hr /> <div>__NOTOC__<br /> === Shehaqua Family Camp Circle Description ===<br /> While all of our programs have a family focus, the family camp is our summer program.<br /> <br /> === Vision Statement ===<br /> ''Make Family Camp the most enriching, fulfilling and deepening experience possible for everyone who attends.''<br /> <br /> === Expectations of Each Circle Member ===<br /> *Attend a once per month conference call, approx. 1 hour<br /> *Be willing to take on a specified role if needed for one year, and otherwise actively contribute to fulfilling the Family Camp Circle responsibilities<br /> <br /> === Family Camp Circle Responsibilities ===<br /> *Find and confirm directors, co-directors, and assistant directors for next year<br /> *Assign a member of the Family Camp Circle as advisor/liaison for each program<br /> *Form pool for future years<br /> *Facilitate training/mentoring of new directors<br /> *Clearly communicate to directors what their job is. Offer advice and help, if needed.<br /> *Check in with the directors periodically to make sure the camp preparations are on track (key assignments, etc.). <br /> *Manage feedback to improve future programs (ask program directors for report about their program<br /> *Update survey<br /> *Decide the dates for each program. Make sure that secretary of Pocono Family Ministry sends in form to apply for dates in January<br /> *Develop director focused portions of the Wiki Guidebook<br /> *Check out the [[Monthly To-Do List for Family Camp Circle|monthly to do list for the Family Camp Circle]]<br /> <br /> === Family Camp Circle Roles ===<br /> *Administrator<br /> **Schedule meetings, send out meeting reminders, sends out a mid-meeting reminder about action steps.<br /> *Facilitator<br /> **Develops the agenda &amp; asks for input before the meeting, facilitates each meeting, make sure each action step has a clear time goal and person or persons doing it.<br /> *Operations Representative<br /> **Participates in monthly Operations Circle meetings. <br /> *Scribe<br /> **Primary note taker during each meeting.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Circle&diff=1350 2018-12-02T22:33:14Z

<p>Anonymous Moose: /* Family Camp Circle Responsibilities */</p> <hr /> <div>__NOTOC__<br /> === Shehaqua Family Camp Circle Description ===<br /> While all of our programs have a family focus, the family camp is our summer program.<br /> <br /> === Vision Statement ===<br /> ''Make Family Camp the most enriching, fulfilling and deepening experience possible for everyone who attends.''<br /> <br /> === Expectations of Each Circle Member ===<br /> *Attend a once per month conference call, approx. 1 hour<br /> *Be willing to take on a specified role if needed for one year, and otherwise actively contribute to fulfilling the Family Camp Circle responsibilities<br /> <br /> === Family Camp Circle Responsibilities ===<br /> *Find and confirm directors, co-directors, and assistant directors for next year<br /> *Assign a member of the Family Camp Circle as advisor/liaison for each program<br /> *Form pool for future years<br /> *Facilitate training/mentoring of new directors<br /> *Clearly communicate to directors what their job is. Offer advice and help, if needed.<br /> *Check in with the directors periodically to make sure the camp preparations are on track (key assignments, etc.). <br /> *Manage feedback to improve future programs (ask program directors for report about their program<br /> *Update survey<br /> *Decide the dates for each program. Make sure that secretary of Pocono Family Ministry sends in form to apply for dates in January<br /> *Develop director focused portions of the Wiki Guidebook<br /> <br /> === Family Camp Circle Roles ===<br /> *Administrator<br /> **Schedule meetings, send out meeting reminders, sends out a mid-meeting reminder about action steps.<br /> *Facilitator<br /> **Develops the agenda &amp; asks for input before the meeting, facilitates each meeting, make sure each action step has a clear time goal and person or persons doing it.<br /> *Operations Representative<br /> **Participates in monthly Operations Circle meetings. <br /> *Scribe<br /> **Primary note taker during each meeting.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Circle&diff=1349 2018-12-02T22:30:57Z

<p>Anonymous Moose: /* Family Camp Circle Roles */</p> <hr /> <div>__NOTOC__<br /> === Shehaqua Family Camp Circle Description ===<br /> While all of our programs have a family focus, the family camp is our summer program.<br /> <br /> === Vision Statement ===<br /> ''Make Family Camp the most enriching, fulfilling and deepening experience possible for everyone who attends.''<br /> <br /> === Expectations of Each Circle Member ===<br /> *Attend a once per month conference call, approx. 1 hour<br /> *Be willing to take on a specified role if needed for one year, and otherwise actively contribute to fulfilling the Family Camp Circle responsibilities<br /> <br /> === Family Camp Circle Responsibilities ===<br /> *Find and confirm directors, co-directors, and assistant directors for next year<br /> *Assign a member of the Family Camp Circle as advisor/liaison for each program<br /> *Form pool for future years<br /> *Facilitate training/mentoring of new directors<br /> *Clearly communicate to directors what their job is. Offer advice and help, if needed.<br /> *Check in with the directors periodically to make sure the camp preparations are on track (key assignments, etc.). <br /> *Manage feedback to improve future programs (ask program directors for report about their program<br /> *Update survey<br /> *Developing the dates for each week<br /> *Develop director focused portions of the Wiki Guidebook<br /> <br /> === Family Camp Circle Roles ===<br /> *Administrator<br /> **Schedule meetings, send out meeting reminders, sends out a mid-meeting reminder about action steps.<br /> *Facilitator<br /> **Develops the agenda &amp; asks for input before the meeting, facilitates each meeting, make sure each action step has a clear time goal and person or persons doing it.<br /> *Operations Representative<br /> **Participates in monthly Operations Circle meetings. <br /> *Scribe<br /> **Primary note taker during each meeting.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Circle&diff=1348 2018-12-02T22:30:23Z

<p>Anonymous Moose: /* Family Camp Circle Responsibilities */</p> <hr /> <div>__NOTOC__<br /> === Shehaqua Family Camp Circle Description ===<br /> While all of our programs have a family focus, the family camp is our summer program.<br /> <br /> === Vision Statement ===<br /> ''Make Family Camp the most enriching, fulfilling and deepening experience possible for everyone who attends.''<br /> <br /> === Expectations of Each Circle Member ===<br /> *Attend a once per month conference call, approx. 1 hour<br /> *Be willing to take on a specified role if needed for one year, and otherwise actively contribute to fulfilling the Family Camp Circle responsibilities<br /> <br /> === Family Camp Circle Responsibilities ===<br /> *Find and confirm directors, co-directors, and assistant directors for next year<br /> *Assign a member of the Family Camp Circle as advisor/liaison for each program<br /> *Form pool for future years<br /> *Facilitate training/mentoring of new directors<br /> *Clearly communicate to directors what their job is. Offer advice and help, if needed.<br /> *Check in with the directors periodically to make sure the camp preparations are on track (key assignments, etc.). <br /> *Manage feedback to improve future programs (ask program directors for report about their program<br /> *Update survey<br /> *Developing the dates for each week<br /> *Develop director focused portions of the Wiki Guidebook<br /> <br /> === Family Camp Circle Roles ===<br /> *Administrator<br /> **Schedule meetings, send out meeting reminders, sends out a mid-meeting reminder about action steps.<br /> *Facilitator<br /> **Develops the agenda &amp; asks for input before the meeting, facilitates each meeting, make sure each action step has a clear time goal and person or persons doing it.<br /> *Operations Representative<br /> **Participates in monthly Operations Circle meetings. <br /> *Scribe<br /> **Primary note taker during each meeting.<br /> *Advisor (Passive)<br /> **Has voting status (when needed) and acts as a sounding board. No direct responsibilities.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Circle&diff=1347 2018-12-02T22:29:37Z

<p>Anonymous Moose: /* Family Camp Circle Responsibilities */</p> <hr /> <div>__NOTOC__<br /> === Shehaqua Family Camp Circle Description ===<br /> While all of our programs have a family focus, the family camp is our summer program.<br /> <br /> === Vision Statement ===<br /> ''Make Family Camp the most enriching, fulfilling and deepening experience possible for everyone who attends.''<br /> <br /> === Expectations of Each Circle Member ===<br /> *Attend a once per month conference call, approx. 1 hour<br /> *Be willing to take on a specified role if needed for one year, and otherwise actively contribute to fulfilling the Family Camp Circle responsibilities<br /> <br /> === Family Camp Circle Responsibilities ===<br /> *Find and confirm directors, co-directors, and assistant directors for next year<br /> *Assign a member of the Family Camp Circle as advisor for each program<br /> *Form pool for future years<br /> *Facilitate training/mentoring of new directors<br /> *Clearly communicate to directors what their job is. Offer advice and help, if needed.<br /> *Check in with the directors periodically to make sure the camp preparations are on track (key assignments, etc.). <br /> *Manage feedback to improve future programs (ask program directors for report about their program<br /> *Update survey<br /> *Developing the dates for each week<br /> *Develop director focused portions of the Wiki Guidebook<br /> <br /> === Family Camp Circle Roles ===<br /> *Administrator<br /> **Schedule meetings, send out meeting reminders, sends out a mid-meeting reminder about action steps.<br /> *Facilitator<br /> **Develops the agenda &amp; asks for input before the meeting, facilitates each meeting, make sure each action step has a clear time goal and person or persons doing it.<br /> *Operations Representative<br /> **Participates in monthly Operations Circle meetings. <br /> *Scribe<br /> **Primary note taker during each meeting.<br /> *Advisor (Passive)<br /> **Has voting status (when needed) and acts as a sounding board. No direct responsibilities.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Circle&diff=1346 2018-12-02T22:26:18Z

<p>Anonymous Moose: /* Expectations of Each Circle Member */</p> <hr /> <div>__NOTOC__<br /> === Shehaqua Family Camp Circle Description ===<br /> While all of our programs have a family focus, the family camp is our summer program.<br /> <br /> === Vision Statement ===<br /> ''Make Family Camp the most enriching, fulfilling and deepening experience possible for everyone who attends.''<br /> <br /> === Expectations of Each Circle Member ===<br /> *Attend a once per month conference call, approx. 1 hour<br /> *Be willing to take on a specified role if needed for one year, and otherwise actively contribute to fulfilling the Family Camp Circle responsibilities<br /> <br /> === Family Camp Circle Responsibilities ===<br /> *For advisors, directors, assistant directors:<br /> **Find and confirm for next year<br /> **Form pool for future years<br /> **Facilitate training/mentoring of new directors<br /> **Clearly communicate to directors what their job is. Offer advice and help, if needed.<br /> **Check in with the directors periodically to make sure the camp preparations are on track (key assignments, etc.). <br /> *Manage feedback to improve future programs<br /> *Update survey<br /> *Developing the dates for each week<br /> *Develop director focused portions of the Wiki Guidebook<br /> <br /> === Family Camp Circle Roles ===<br /> *Administrator<br /> **Schedule meetings, send out meeting reminders, sends out a mid-meeting reminder about action steps.<br /> *Facilitator<br /> **Develops the agenda &amp; asks for input before the meeting, facilitates each meeting, make sure each action step has a clear time goal and person or persons doing it.<br /> *Operations Representative<br /> **Participates in monthly Operations Circle meetings. <br /> *Scribe<br /> **Primary note taker during each meeting.<br /> *Advisor (Passive)<br /> **Has voting status (when needed) and acts as a sounding board. No direct responsibilities.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Circle&diff=1345 2018-12-02T22:25:15Z

<p>Anonymous Moose: /* Family Camp Circle Responsibilities */</p> <hr /> <div>__NOTOC__<br /> === Shehaqua Family Camp Circle Description ===<br /> While all of our programs have a family focus, the family camp is our summer program.<br /> <br /> === Vision Statement ===<br /> ''Make Family Camp the most enriching, fulfilling and deepening experience possible for everyone who attends.''<br /> <br /> === Expectations of Each Circle Member ===<br /> *Attend a once per month conference call, approx. 1 hour<br /> *Be a voting Shehaqua Representative, expectations and application form can be found here.<br /> *Be willing to take on a specified role if needed for one year, and otherwise actively contribute to fulfilling the Family Camp Circle responsibilities<br /> <br /> === Family Camp Circle Responsibilities ===<br /> *For advisors, directors, assistant directors:<br /> **Find and confirm for next year<br /> **Form pool for future years<br /> **Facilitate training/mentoring of new directors<br /> **Clearly communicate to directors what their job is. Offer advice and help, if needed.<br /> **Check in with the directors periodically to make sure the camp preparations are on track (key assignments, etc.). <br /> *Manage feedback to improve future programs<br /> *Update survey<br /> *Developing the dates for each week<br /> *Develop director focused portions of the Wiki Guidebook<br /> <br /> === Family Camp Circle Roles ===<br /> *Administrator<br /> **Schedule meetings, send out meeting reminders, sends out a mid-meeting reminder about action steps.<br /> *Facilitator<br /> **Develops the agenda &amp; asks for input before the meeting, facilitates each meeting, make sure each action step has a clear time goal and person or persons doing it.<br /> *Operations Representative<br /> **Participates in monthly Operations Circle meetings. <br /> *Scribe<br /> **Primary note taker during each meeting.<br /> *Advisor (Passive)<br /> **Has voting status (when needed) and acts as a sounding board. No direct responsibilities.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Move_Out&diff=1333 2018-12-02T01:30:22Z

<p>Anonymous Moose: </p> <hr /> <div>Moving equipment back to [[The Storage|our storage facility]] and closing down Camp Shehaqua after the last week of camp is the responsibility of the logistics director, who will coordinate his job closely with the camp director. The detailed role and responsibilities of the logistics director [[Logistics Director|can be found here]].<br /> <br /> As a resource for the logistics director we have created a file with detailed checklists for all parts of Camp Shehaqua that need cleaning at the end of our programs. We recommend that you print copies of this file before camp. [[File:Move-Out Checklists 2018.pdf|thumb|Move-out Checklists for Camp Shehaqua]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Move_Out&diff=1332 2018-12-02T01:29:19Z

<p>Anonymous Moose: </p> <hr /> <div>Moving equipment back to [[The Storage|our storage facility]] and closing down Camp Shehaqua after the last week of camp is the responsibility of the logistics director, who will coordinate his job closely with the camp director. The detailed role and responsibilities of the logistics director [[Logistics Director|can be found here]].<br /> <br /> As a resource for the logistics director we have created a file with cleaning checklists for all parts of Camp Shehaqua that need cleaning at the end of our programs. We recommend that you print copies of this file before camp. [[File:Move-Out Checklists 2018.pdf|thumb|Move-out Checklists for Camp Shehaqua]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Camp_Director&diff=1313 2018-11-24T23:11:50Z

<p>Anonymous Moose: </p> <hr /> <div>== Before Camp ==<br /> <br /> *With assistance from the Media &amp; Communications Circle, advertises the camp program via newsletters, announcements, and other means of communication before opening of registration<br /> **Writes an introduction for the Shehaqua newsletter<br /> **Announces any special programs or tracks planned for a particular week of camp<br /> ** Creates a Facebook Events page<br /> *Facilitates or attends conference calls and email exchanges in months leading up to camp (~biweekly, then weekly as needed)<br /> *Recruits key staff. For example, at Family Camp:<br /> **Education Director<br /> **Assistant Director<br /> **General Affairs Director<br /> **Sports Coordinator<br /> **Crafts Organizer<br /> **Food Services Director (Head Cook)<br /> **Recruits 1 or 2 lifeguards<br /> **Nurse<br /> *With Education Director<br /> **Coordinates with the education director to provide quality spiritual growth for participants and lets him/her do the assignments for those who will be presenters or group leaders<br /> **Makes sure the presenters know about their assignment and age group at least 1 month before the program starts<br /> *With core team:<br /> **Develops the overall theme of the camp, if desired<br /> **Develops a camp program and schedule and brings printed copies to camp so that they can be added to the registration packet<br /> **Develops a kitchen serving and cleanup schedule and brings printed copies to camp so that they can be handed to cleanup coordinators, group leaders and posted in a public place<br /> **Updates or creates a new reflection form, prints it and brings enough copies to camp for all participants<br /> **Ensures that group leader manuals and education materials, as well as HDK materials get printed and brought to camp<br /> ***Makes use of templates and examples from previous camps<br /> ***Works with advisors and camp veterans to develop a comprehensive plan <br /> **Ensure necessary volunteer positions have been filled, ex:<br /> ***Hike leader, evening monitor, drink manager, sports director, songleader, etc<br /> ***See the [http://shehaquafamily.live4joy.org/wiki/index.php?title=Assignments wiki] for a list of all volunteer positions. Positions may be adjusted as fits the needs of your particular week.<br /> **Up to 1 week prior to camp: Contacts all adults, including young adults, to welcome them to the camp and discuss their volunteer assignment during camp. End with a clear understanding of the volunteer assignment.<br /> ***Good communication with every adult &amp; young adult will result in a smoother start of camp and a good foundation to work with them.<br /> *Coordinate with General Affairs Director to meet all staging needs<br /> *Ensures that any safety and security issues have been addressed<br /> *If it's the first week of family camp: Recruits a move-in crew who works with the logistics director and comes ahead of the camp program to move the equipment from the storage and set it up at camp.<br /> *If it's the last week of family camp: Recruits a move-out crew who works with the logistics director and stays after camp to close it down and move the equipment to the storage.<br /> *Sends out a welcome email to all participants with details about what to do after arriving at camp, directions, packing list, etc.<br /> <br /> == During Camp ==<br /> <br /> *Ensure [[PA State Park Regulations]] are being followed<br /> *Arrives early (~1 day) and checks on preparations to begin the camp program<br /> *Stays at camp for the duration of the program, from the beginning of the arrival time for participants<br /> *Coordinates and prepares staff for the orientation segment of the program <br /> *Keeps the schedule on time (via the Song Leader for meal times)<br /> **Is one step ahead of the daily schedule and ensures that plans are followed<br /> **Checks in with the educators and activity organizers so they are aware of the schedule <br /> **Coordinates with General Affairs and logistics team so that all staging is completed on time<br /> **Checks in with the cook and kitchen staff so meals are prepared on time<br /> *Makes announcements as needed to gather or mobilize campers (may be delegated)<br /> **Orientation details<br /> **Time to gather for meals<br /> **Meeting places for group activities<br /> **Any program changes requiring relocation of an activity<br /> *Addresses the concerns of campers as they arise<br /> *Checks up on volunteers and their assignments: <br /> **Verifies that volunteers are fulfilling their assignments and have the resources needed to fulfill their assignments<br /> **Changes or/and fills assignments as needed<br /> *Prepares staff for the schedule of the following day<br /> **Holds a daily/nightly meeting with the key staff and opens it up to any interested adults<br /> ***Reflects on what worked and what needs improvement<br /> * Makes sure the move-out crew is ready to assist the logistics director and there are enough people available for the task<br /> <br /> ==At the End of Camp==<br /> <br /> * Supports the logistics director in organizing the move out if the program is the last program of the summer<br /> * Makes sure that required cleanup happens even if the program is not the last program of the summer. See the list of necessary cleaning [[Cleaning Between Camps|here]].<br /> <br /> == After Camp ==<br /> <br /> *Responds to any requests for letters of recommendation made by camp volunteers<br /> *Communicates with the camp director of the next week for an easier transition<br /> *Reads all evaluations, reflections and surveys collected during camp<br /> *Submits reports<br /> **Makes a 1-page report for the Council/Representatives of what worked/didn’t work based on evaluations. Makes any suggestions of improvement for next year.<br /> **Writes a brief report about camp using photos and camper quotes that is appropriate to the general public<br /> <br /> [[Category:Staff Descriptions]]<br /> [[Category:Camp Shehaqua Staff Descriptions]]<br /> [[Category:Winter Retreat Staff Descriptions]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Cleaning_Between_Camps&diff=1312 2018-11-24T23:07:11Z

<p>Anonymous Moose: </p> <hr /> <div>If your program is not the last Shehaqua Family Camp program of the summer, you will not have to worry about the move out and closing down of camp. Nevertheless, some cleaning is needed at the end of each program.<br /> <br /> * All lost and found items are brought to office and put on or under lost and found table.<br /> * All mattresses are put on porch of cabin or porch of lodge. Make sure they can't get wet if it rains.<br /> * Floors are swept.<br /> * Full and almost full trash bags are removed from garbage can and brought to back of kitchen. New trash bag are placed in garbage can.<br /> * All white boards are cleaned.<br /> * Pick up garbage around all public buildings and cabins.<br /> * Pick up garbage on meadow and sports field.<br /> * Pick up garbage around volleyball field.<br /> * Pick up garbage around both sandbox areas.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Cleaning_Between_Camps&diff=1311 2018-11-24T23:06:39Z

<p>Anonymous Moose: Created page with &quot;If your program is not the last Shehaqua Family Camp program of the summer, you will not have to worry about the move out and closing down of camp. Nevertheless, some cleaning...&quot;</p> <hr /> <div>If your program is not the last Shehaqua Family Camp program of the summer, you will not have to worry about the move out and closing down of camp. Nevertheless, some cleaning is needed at the end of each program.<br /> <br /> * All lost and found items are brought to office and put on or under lost and found table.<br /> * All mattresses are put on porch of cabin or porch of lodge. Make sure they can't get wet if it rains<br /> * Floors are swept.<br /> * Full and almost full trash bags are removed from garbage can and brought to back of kitchen. New trash bag are placed in garbage can.<br /> * All white boards are cleaned.<br /> * Pick up garbage around all public buildings and cabins<br /> * Pick up garbage on meadow and sports field<br /> * Pick up garbage around volleyball field<br /> * Pick up garbage around both sandbox areas</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Move_In_/_Move_Out&diff=1310 2018-11-24T23:01:10Z

<p>Anonymous Moose: </p> <hr /> <div>[[Move In]]<br /> <br /> [[Move Out]]<br /> <br /> [[Cleaning Between Camps]]</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Operations_Coordinator&diff=1309 2018-11-18T22:11:02Z

<p>Anonymous Moose: </p> <hr /> <div>==The responsibilities of the Shehaqua Family Operations Coordinator==<br /> <br /> * Appointed by the Shehaqua Council (for two years). Becomes a member of Shehaqua Council and represents the Operations Team (OT) on the Shehaqua Council as long as (s)he serves as Operations Coordinator. Participates in council elections and policy making.<br /> <br /> <br /> * Is a member of the OT. Does not necessarily have to facilitate the meetings, but works closely with OT Facilitator and OT Administrator to ensure that regular meetings will be held, all important issues will be discussed, and policies set by the Council will be enacted. A list of the responsibilities of the OT can be found here: https://www.shehaquafamily.org/wiki/index.php/Yearly_To-Do_List_of_Operations_Team<br /> <br /> <br /> * Directs the work getting done, holds everybody accountable, makes sure all circles are doing their piece of the job to prepare for the programs. Examples include:<br /> ** Works with all program circles to make sure the search for program directors is on track<br /> ** Connects to program directors once they have been identified and ensures they are getting the support they need from the different circles<br /> <br /> <br /> * Facilitates communication between different circles and program directors. <br /> <br /> <br /> * Reports to Shehaqua Council regularly about the activities of the OT, and immediately if any problems or special situation come up. Communicates with Shehaqua Council if (s)he feels that a Council meeting is needed to change or create a policy that affects our overall operations.<br /> <br /> <br /> * Cooperates with Shehaqua Council to organize governance review and program review meetings such as the Shehaqua Summit.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Operations_Coordinator&diff=1308 2018-11-18T21:24:26Z

<p>Anonymous Moose: </p> <hr /> <div>==The responsibilities of the Shehaqua Family Operations Coordinator==<br /> <br /> * Appointed by the Shehaqua Council (for two years). Becomes a member of Shehaqua Council and represents the Operations Team (OT) on the Shehaqua Council as long as (s)he serves as Operations Coordinator. Participates in council elections and policy making.<br /> <br /> <br /> * Is a member of the OT. Does not necessarily have to facilitate the meetings, but works closely with OT Facilitator and OT Administrator to ensure that regular meetings will be held, all important issues will be discussed, and policies set by the Council will be enacted. A list of the responsibilities of the OT can be found here: https://www.shehaquafamily.org/wiki/index.php/Yearly_To-Do_List_of_Operations_Team<br /> <br /> <br /> * Directs the work getting done, holds everybody accountable, makes sure all circles are doing their piece of the job to prepare for the programs. Examples include:<br /> ** Works with all program circles to make sure the search for program directors is on track<br /> ** Connects to program directors once they have been identified and ensures they are getting the support they need from the different circles<br /> <br /> <br /> * Facilitates communication between different circles and program directors. <br /> <br /> <br /> * Reports to Shehaqua Council regularly about the activities of the OT, and immediately if any problems or special situation come up. Communicates with Shehaqua Council if (s)he feels that a Council meeting is needed to change or create a policy that affects our overall operations<br /> <br /> <br /> * Cooperates with Shehaqua Council to organize governance review and program review meetings such as the Shehaqua Summit.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Yearly_To-Do_List_of_Operations_Team&diff=1307 2018-11-18T21:22:20Z

<p>Anonymous Moose: /* Operations Team Monthly To-Do List */</p> <hr /> <div>=Operations Team Monthly To-Do List=<br /> <br /> ==January==<br /> * Decide whether to have a t-shirt design competition, or find another way to get a T-shirt design. If you decide on a competition, you will have to start to organize it soon.<br /> * Decide if there will be a Spring Gathering and Harvest Festival.<br /> * Remind PFM secretary to apply for program dates with PA Bureau of State Parks.<br /> * Discuss and submit the Operations Team budget to the Financial Circle.<br /> * Determine if we still have enough songbooks for another year. If not, make a plan to reprint songbooks (Claude is willing to help). This will take time, so start this process early.<br /> <br /> ==February==<br /> * Update on t-shirt design competition or commission.<br /> * Discuss and submit the Operations Team budget to the Financial Circle. Logistics Circle (part of Operations Team) also needs to submit a budget.<br /> * If needed, discuss who will serve as registrar for the following programs:<br /> **Spring Gathering<br /> **Family Camp<br /> **Fall Festival<br /> <br /> ==March==<br /> * Discuss registration for Spring Gathering. Who will be registrar?<br /> * Discuss registration for Family Camp. Who will be registrar?<br /> * Discuss which documents in the Guidebook/Wikki need to be updated. Are all volunteer positions updated? Are the move-in and move-out documents available and updated?<br /> <br /> ==April==<br /> * Discuss and decide on the logistics director for the summer programs.<br /> <br /> ==May==<br /> * Discuss printing of t-shirt. Designs need to be adjusted for silk screen printing. Contact Claude or printer for details<br /> * Ordering of mugs, pick color<br /> * Who is responsible to order the candles for Candlelight Prayer?<br /> * Discuss newsletter announcing early bird deadline<br /> <br /> ==June==<br /> * Discuss how the Food Retail Certification will get to Week 1 and who will be responsible to bring it back from Week 2 (it is valid until July 31 of the following year and therefore will need to be brought back to Week 1 of the following year)<br /> * Discuss transportation of t-shirts and mugs to camp.<br /> * Move in and move out logistics.<br /> * Newsletter<br /> * Ordering of porta-potties for camp. Discuss who will do it.<br /> * Make sure General Affair director of Week 1 knows what needs to be replaced in the medical supplies for camp (use list from previous year if the Week 2 nurse left a list with missing items).<br /> <br /> ==July==<br /> * Discuss last minute issues for camp<br /> <br /> ==August==<br /> * If there is a Shehaqua Summit planned for October, discuss program and promotion.<br /> * Discuss logistics for Harvest Festival. Registration? Newsletter? Early bird deadline should be at least two weeks before the start of the program, so there is time to cancel the band without a penalty (if not enough people sign up).<br /> * Discuss names of people who volunteered for circles on reflection forms. Contact the people you want to join the different circles.<br /> <br /> ==September==<br /> * Have elections to determine who should be circle facilitator, administrator and scribe for one year.<br /> * If there is a Summit planned for October, discuss program and promotion.<br /> <br /> ==October==<br /> * If you didn’t have elections in September to determine who should be facilitator, administrator and scribe for one year, do it now.<br /> <br /> ==November==<br /> * Discuss which documents in the Guidebook/Wiki need to be updated. Are all volunteer positions updated?<br /> <br /> ==December==<br /> * Remind PFM secretary to apply for program dates with PA Bureau of State Parks.<br /> * Park rangers send an application form to all previous camp-renters in December. Should have reached us by now. Application need to arrive at their office end of February at the latest, sent by postal mail. <br /> * Decide whether to have a t-shirt design competition, or find another way to get a T-shirt design. If you decide on a competition, you will have to start to organize it soon so people have enough time to work on their ideas.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Operations_Coordinator&diff=1306 2018-11-18T21:21:17Z

<p>Anonymous Moose: /* The responsibilities of the Shehaqua Family Operations Coordinator */</p> <hr /> <div>==The responsibilities of the Shehaqua Family Operations Coordinator==<br /> <br /> * Appointed by the Shehaqua Council (for two years). Becomes a member of Shehaqua Council and represents the Operations Team (OT) on the Shehaqua Council as long as (s)he serves as Operations Coordinator. Participates in council elections and policy making.<br /> <br /> * Is a member of the OT. Does not necessarily have to facilitate the meetings, but works closely with OT Facilitator and OT Administrator to ensure that regular meetings will be held, all important issues will be discussed, and policies set by the Council will be enacted. A list of the responsibilities of the OT can be found here: https://www.shehaquafamily.org/wiki/index.php/Yearly_To-Do_List_of_Operations_Team<br /> <br /> * Directs the work getting done, holds everybody accountable, makes sure all circles are doing their piece of the job to prepare for the programs. Examples include:<br /> ** Works with all program circles to make sure the search for program directors is on track<br /> ** Connects to program directors once they have been identified and ensures they are getting the support they need from the different circles<br /> <br /> * Facilitates communication between different circles and program directors. <br /> <br /> * Reports to Shehaqua Council regularly about the activities of the OT, and immediately if any problems or special situation come up. Communicates with Shehaqua Council if (s)he feels that a Council meeting is needed to change or create a policy that affects our overall operations<br /> <br /> * Cooperates with Shehaqua Council to organize governance review and program review meetings such as the Shehaqua Summit.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Operations_Coordinator&diff=1305 2018-11-18T21:20:37Z

<p>Anonymous Moose: /* The responsibilities of the Shehaqua Family Operations Coordinator */</p> <hr /> <div>==The responsibilities of the Shehaqua Family Operations Coordinator==<br /> <br /> * Appointed by the Shehaqua Council (for two years). Becomes a member of Shehaqua Council and represents the Operations Team (OT) on the Shehaqua Council as long as (s)he serves as Operations Coordinator. Participates in council elections and policy making.<br /> <br /> * Is a member of the OT. Does not necessarily have to facilitate the meetings, but works closely with OT Facilitator and OT Administrator to ensure that regular meetings will be held, all important issues will be discussed, and policies set by the Council will be enacted. A list of the responsibilities of the OT can be found here:<br /> https://www.shehaquafamily.org/wiki/index.php/Yearly_To-Do_List_of_Operations_Team<br /> <br /> * Directs the work getting done, holds everybody accountable, makes sure all circles are doing their piece of the job to prepare for the programs. Examples include:<br /> ** Works with all program circles to make sure the search for program directors is on track<br /> ** Connects to program directors once they have been identified and ensures they are getting the support they need from the different circles<br /> <br /> * Facilitates communication between different circles and program directors. <br /> <br /> * Reports to Shehaqua Council regularly about the activities of the OT, and immediately if any problems or special situation come up. Communicates with Shehaqua Council if (s)he feels that a Council meeting is needed to change or create a policy that affects our overall operations<br /> <br /> * Cooperates with Shehaqua Council to organize governance review and program review meetings such as the Shehaqua Summit.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Operations_Coordinator&diff=1304 2018-11-18T21:20:22Z

<p>Anonymous Moose: Created page with &quot;===The responsibilities of the Shehaqua Family Operations Coordinator=== * Appointed by the Shehaqua Council (for two years). Becomes a member of Shehaqua Council and repres...&quot;</p> <hr /> <div>===The responsibilities of the Shehaqua Family Operations Coordinator===<br /> <br /> * Appointed by the Shehaqua Council (for two years). Becomes a member of Shehaqua Council and represents the Operations Team (OT) on the Shehaqua Council as long as (s)he serves as Operations Coordinator. Participates in council elections and policy making.<br /> <br /> * Is a member of the OT. Does not necessarily have to facilitate the meetings, but works closely with OT Facilitator and OT Administrator to ensure that regular meetings will be held, all important issues will be discussed, and policies set by the Council will be enacted. A list of the responsibilities of the OT can be found here:<br /> https://www.shehaquafamily.org/wiki/index.php/Yearly_To-Do_List_of_Operations_Team<br /> <br /> * Directs the work getting done, holds everybody accountable, makes sure all circles are doing their piece of the job to prepare for the programs. Examples include:<br /> ** Works with all program circles to make sure the search for program directors is on track<br /> ** Connects to program directors once they have been identified and ensures they are getting the support they need from the different circles<br /> <br /> * Facilitates communication between different circles and program directors. <br /> <br /> * Reports to Shehaqua Council regularly about the activities of the OT, and immediately if any problems or special situation come up. Communicates with Shehaqua Council if (s)he feels that a Council meeting is needed to change or create a policy that affects our overall operations<br /> <br /> * Cooperates with Shehaqua Council to organize governance review and program review meetings such as the Shehaqua Summit.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Operations_Team&diff=1303 2018-11-18T21:19:04Z

<p>Anonymous Moose: /* Structure */</p> <hr /> <div>==Structure==<br /> * The Operations Team consists of the [[Operations Coordinator|Operations Coordinator]] and one representative from each circle.<br /> <br /> * The Operations Team is a decision-making body for operational decisions (for example, &quot;who does what, and when&quot;). The Operations Team does not make policy decisions.<br /> <br /> * Operational meetings require a clear leader/manager. For operational meetings (which will be most of the meetings) the Operations Coordinator has executive power, i.e. gets to make the final decision for issues that directly concern the running of upcoming programs. A participatory management style is encouraged, but if there is no agreement among the Operations Team members, the final say is with the Operations Coordinator when it comes to ensure that preparations for upcoming programs are made.<br /> <br /> * Sometimes problems will be identified that need a quick solution, and the solution might affect an existing policy. Policy making is the responsibility of the Council. But if an urgent decision to a problem is needed, the Operations Team can make a consent decision to make a temporary exception to a policy. (The Operations Team then temporarily becomes a policymaking circle.) The whole circle needs to be involved in the decision—no policy can be changed by just one person.. The policy change needs to be communicated to the facilitator of the Council by the Operations Coordinator, and the Council will review the policy change made by the Operations Team at their next meeting and either confirm or reject it. The ultimate power to accept or reject a policy lies with the Council.<br /> <br /> ==Responsibilities==<br /> Click here for a [[Yearly To-Do List of Operations Team|yearly to-do list of the Operations Team]].<br /> <br /> ==Financial authority==<br /> All circles have a budget and should limit their expenses according to their budget. However, unexpected situations might arise that require unbudgeted expenses. If an unbudgeted request by a circle is brought to the Operations Team, the Operations Coordinator can ask for consent from all members of the Operations Team and if there is consent, the Operations Coordinator can approve this request if it does not exceed the budget for the Operations Team. The yearly budget of the Operations Team for such expenses is $500. This provision will allow the Operations Team to act quickly if needed, without first having to seek the approval of the Council. All such unbudgeted expenses will need to be reported to the Council by the Operations Coordinator, and the Council will review them at their next meeting.<br /> <br /> ===Restrictions===<br /> * The Operations Team budget cannot be used for financial aid. We have a separate financial aid budget, and an established procedure how to apply for it. Any last minute financial aid should come from the camp director's budget, if the camp and education directors and the registrar (or 3 staff members) approve.<br /> <br /> * The Operations Team budget cannot be used to compensate any members who are part of this circle, nor their relatives.<br /> <br /> * The Operations Team budget cannot be used to make donations to other organizations.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Operations_Team&diff=1302 2018-11-18T21:18:52Z

<p>Anonymous Moose: </p> <hr /> <div>==Structure==<br /> * The Operations Team consists of the [[Operations Coordinator/Operations Coordinator]] and one representative from each circle.<br /> <br /> * The Operations Team is a decision-making body for operational decisions (for example, &quot;who does what, and when&quot;). The Operations Team does not make policy decisions.<br /> <br /> * Operational meetings require a clear leader/manager. For operational meetings (which will be most of the meetings) the Operations Coordinator has executive power, i.e. gets to make the final decision for issues that directly concern the running of upcoming programs. A participatory management style is encouraged, but if there is no agreement among the Operations Team members, the final say is with the Operations Coordinator when it comes to ensure that preparations for upcoming programs are made.<br /> <br /> * Sometimes problems will be identified that need a quick solution, and the solution might affect an existing policy. Policy making is the responsibility of the Council. But if an urgent decision to a problem is needed, the Operations Team can make a consent decision to make a temporary exception to a policy. (The Operations Team then temporarily becomes a policymaking circle.) The whole circle needs to be involved in the decision—no policy can be changed by just one person.. The policy change needs to be communicated to the facilitator of the Council by the Operations Coordinator, and the Council will review the policy change made by the Operations Team at their next meeting and either confirm or reject it. The ultimate power to accept or reject a policy lies with the Council.<br /> <br /> ==Responsibilities==<br /> Click here for a [[Yearly To-Do List of Operations Team|yearly to-do list of the Operations Team]].<br /> <br /> ==Financial authority==<br /> All circles have a budget and should limit their expenses according to their budget. However, unexpected situations might arise that require unbudgeted expenses. If an unbudgeted request by a circle is brought to the Operations Team, the Operations Coordinator can ask for consent from all members of the Operations Team and if there is consent, the Operations Coordinator can approve this request if it does not exceed the budget for the Operations Team. The yearly budget of the Operations Team for such expenses is $500. This provision will allow the Operations Team to act quickly if needed, without first having to seek the approval of the Council. All such unbudgeted expenses will need to be reported to the Council by the Operations Coordinator, and the Council will review them at their next meeting.<br /> <br /> ===Restrictions===<br /> * The Operations Team budget cannot be used for financial aid. We have a separate financial aid budget, and an established procedure how to apply for it. Any last minute financial aid should come from the camp director's budget, if the camp and education directors and the registrar (or 3 staff members) approve.<br /> <br /> * The Operations Team budget cannot be used to compensate any members who are part of this circle, nor their relatives.<br /> <br /> * The Operations Team budget cannot be used to make donations to other organizations.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Operations_Team&diff=1301 2018-11-18T21:14:59Z

<p>Anonymous Moose: </p> <hr /> <div>==Structure==<br /> * The Operations Team consists of the Operations Coordinator and one representative from each circle.<br /> <br /> * The Operations Team is a decision-making body for operational decisions (for example, &quot;who does what, and when&quot;). The Operations Team does not make policy decisions.<br /> <br /> * Operational meetings require a clear leader/manager. For operational meetings (which will be most of the meetings) the Operations Coordinator has executive power, i.e. gets to make the final decision for issues that directly concern the running of upcoming programs. A participatory management style is encouraged, but if there is no agreement among the Operations Team members, the final say is with the Operations Coordinator when it comes to ensure that preparations for upcoming programs are made.<br /> <br /> * Sometimes problems will be identified that need a quick solution, and the solution might affect an existing policy. Policy making is the responsibility of the Council. But if an urgent decision to a problem is needed, the Operations Team can make a consent decision to make a temporary exception to a policy. (The Operations Team then temporarily becomes a policymaking circle.) The whole circle needs to be involved in the decision—no policy can be changed by just one person.. The policy change needs to be communicated to the facilitator of the Council by the Operations Coordinator, and the Council will review the policy change made by the Operations Team at their next meeting and either confirm or reject it. The ultimate power to accept or reject a policy lies with the Council.<br /> <br /> ==Responsibilities==<br /> Click here for a [[Yearly To-Do List of Operations Team|yearly to-do list of the Operations Team]].<br /> <br /> ==Financial authority==<br /> All circles have a budget and should limit their expenses according to their budget. However, unexpected situations might arise that require unbudgeted expenses. If an unbudgeted request by a circle is brought to the Operations Team, the Operations Coordinator can ask for consent from all members of the Operations Team and if there is consent, the Operations Coordinator can approve this request if it does not exceed the budget for the Operations Team. The yearly budget of the Operations Team for such expenses is $500. This provision will allow the Operations Team to act quickly if needed, without first having to seek the approval of the Council. All such unbudgeted expenses will need to be reported to the Council by the Operations Coordinator, and the Council will review them at their next meeting.<br /> <br /> ===Restrictions===<br /> * The Operations Team budget cannot be used for financial aid. We have a separate financial aid budget, and an established procedure how to apply for it. Any last minute financial aid should come from the camp director's budget, if the camp and education directors and the registrar (or 3 staff members) approve.<br /> <br /> * The Operations Team budget cannot be used to compensate any members who are part of this circle, nor their relatives.<br /> <br /> * The Operations Team budget cannot be used to make donations to other organizations.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Operations_Team&diff=1300 2018-11-18T21:14:48Z

<p>Anonymous Moose: </p> <hr /> <div>==Structure==<br /> * The Operations Team consists of the Operations Coordinator and one representative from each circle.<br /> <br /> * The Operations Team is a decision-making body for operational decisions (for example, &quot;who does what, and when&quot;). The Operations Team does not make policy decisions.<br /> <br /> * Operational meetings require a clear leader/manager. For operational meetings (which will be most of the meetings) the Operations Coordinator has executive power, i.e. gets to make the final decision for issues that directly concern the running of upcoming programs. A participatory management style is encouraged, but if there is no agreement among the Operations Team members, the final say is with the Operations Coordinator when it comes to ensure that preparations for upcoming programs are made.<br /> <br /> * Sometimes problems will be identified that need a quick solution, and the solution might affect an existing policy. Policy making is the responsibility of the Council. But if an urgent decision to a problem is needed, the Operations Team can make a consent decision to make a temporary exception to a policy. (The Operations Team then temporarily becomes a policymaking circle.) The whole circle needs to be involved in the decision—no policy can be changed by just one person.. The policy change needs to be communicated to the facilitator of the Council by the Operations Coordinator, and the Council will review the policy change made by the Operations Team at their next meeting and either confirm or reject it. The ultimate power to accept or reject a policy lies with the Council.<br /> <br /> <br /> <br /> ==Responsibilities==<br /> Click here for a [[Yearly To-Do List of Operations Team|yearly to-do list of the Operations Team]].<br /> <br /> ==Financial authority==<br /> All circles have a budget and should limit their expenses according to their budget. However, unexpected situations might arise that require unbudgeted expenses. If an unbudgeted request by a circle is brought to the Operations Team, the Operations Coordinator can ask for consent from all members of the Operations Team and if there is consent, the Operations Coordinator can approve this request if it does not exceed the budget for the Operations Team. The yearly budget of the Operations Team for such expenses is $500. This provision will allow the Operations Team to act quickly if needed, without first having to seek the approval of the Council. All such unbudgeted expenses will need to be reported to the Council by the Operations Coordinator, and the Council will review them at their next meeting.<br /> <br /> ===Restrictions===<br /> * The Operations Team budget cannot be used for financial aid. We have a separate financial aid budget, and an established procedure how to apply for it. Any last minute financial aid should come from the camp director's budget, if the camp and education directors and the registrar (or 3 staff members) approve.<br /> <br /> * The Operations Team budget cannot be used to compensate any members who are part of this circle, nor their relatives.<br /> <br /> * The Operations Team budget cannot be used to make donations to other organizations.</div>

Anonymous Moose https://www.shehaquafamily.org/wiki/index.php?title=Operations_Team&diff=1299 2018-11-18T21:09:50Z

<p>Anonymous Moose: </p> <hr /> <div>==Structure==<br /> * The Operations Team consists of the Operations Coordinator and one representative from each circle.<br /> <br /> * The Operations Team is a decision-making body for operational decisions (for example, &quot;who does what, and when&quot;). The Operations Team does not make policy decisions.<br /> <br /> Sometimes problems will be identified that need a quick solution, and the solution might affect an existing policy. Policy making is the responsibility of the Council. But if an urgent decision to a problem is needed, the Operations Team can make a consent decision to make a temporary exception to a policy. (The Operations Team then temporarily becomes a policymaking circle.) The whole circle needs to be involved in this decision, including the representative of the Council. The policy change needs to be communicated to the facilitator of the Council by the Operations Director and the Council representative, and the Council will review the policy change made by the Operations Team at their next meeting and either confirm or reject it. The ultimate power to accept or reject a policy lies with the Council.<br /> <br /> <br /> <br /> ==Responsibilities==<br /> Click here for a [[Yearly To-Do List of Operations Team|yearly to-do list of the Operations Team]].<br /> <br /> ==Financial authority==<br /> All circles have a budget and should limit their expenses according to their budget. However, unexpected situations might arise that require unbudgeted expenses. If an unbudgeted request by a circle is brought to the Operations Team, the Operations Coordinator can ask for consent from all members of the Operations Team and if there is consent, the Operations Coordinator can approve this request if it does not exceed the budget for the Operations Team. The yearly budget of the Operations Team for such expenses is $500. This provision will allow the Operations Team to act quickly if needed, without first having to seek the approval of the Council. All such unbudgeted expenses will need to be reported to the Council by the Operations Coordinator, and the Council will review them at their next meeting.<br /> <br /> ===Restrictions===<br /> * The Operations Team budget cannot be used for financial aid. We have a separate financial aid budget, and an established procedure how to apply for it. Any last minute financial aid should come from the camp director's budget, if the camp and education directors and the registrar (or 3 staff members) approve.<br /> <br /> * The Operations Team budget cannot be used to compensate any members who are part of this circle, nor their relatives.<br /> <br /> * The Operations Team budget cannot be used to make donations to other organizations.</div>

Anonymous Moose