Shehaqua Family Guidebook - User contributions [en]

https://www.shehaquafamily.org/wiki/api.php?action=feedcontributions&feedformat=atom&user=Haydee Shehaqua Family Guidebook - User contributions [en] 2026-04-29T15:34:51Z User contributions MediaWiki 1.31.1 https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1386 Administrative Discounts 2019-07-17T12:45:26Z

<p>Haydee: </p> <hr /> <div>Shehaqua Family volunteer spirit: The Shehaqua Family programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free. (only 1 director, no additional co-directors)<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people. || Co-Camp Director free, family 1/2 off. (for up to 2 directors; for more than 2 people, benefits for 2 are split up)<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.<br /> |-<br /> | Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free. Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Supply Manager &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people. Limit: 1 assistant cook.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |}<br /> &dagger; The tasks of the food supply manager and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1378 Administrative Discounts 2019-04-17T21:37:11Z

<p>Haydee: </p> <hr /> <div>Shehaqua Family volunteer spirit: The Shehaqua Family programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free. (only 1 director, no additional co-directors)<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people. || Co-Camp Director free, family 1/2 off. (for up to 2 directors; for more than 2 people, benefits for 2 are split up)<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.<br /> |-<br /> | Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free. Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Supply Manager &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |}<br /> &dagger; The tasks of the food supply manager and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1377 Administrative Discounts 2019-04-17T21:35:31Z

<p>Haydee: </p> <hr /> <div>Shehaqua Family volunteer spirit: The Shehaqua Family programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people. || Co-Camp Director free, family 1/2 off. (for up to 2 directors; for more than 2 people, benefits for 2 are split up)<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.<br /> |-<br /> | Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free. Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Supply Manager &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |}<br /> &dagger; The tasks of the food supply manager and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1376 Administrative Discounts 2019-04-17T21:21:33Z

<p>Haydee: </p> <hr /> <div>Shehaqua Family volunteer spirit: The Shehaqua Family programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.<br /> |-<br /> | Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free. Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Supply Manager &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |}<br /> &dagger; The tasks of the food supply manager and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Director%E2%80%99s_Planning_Schedule&diff=1375 Family Camp Director’s Planning Schedule 2019-04-02T15:10:21Z

<p>Haydee: </p> <hr /> <div>==Family Camp Director’s Planning Schedule==<br /> <br /> Hello family camp directors! Here are the key deadlines and to-do items when planning a week or weekend of family camp. This is a general outline and not necessarily complete. We will continue to work on this list.<br /> <br /> The dates below are approximate, assuming that your week of camp starts in last full week in July.<br /> Some of the deadlines in regards to printing are the same for all weeks and the weekend.<br /> <br /> ==End of March==<br /> * After the park has replied to our application and confirmed our dates, send out a save-the-date through newsletter and Social Media. Announce registration once it's ready (coordinate with webmaster and registrar) <br /> * Create a Facebook Event page and inform your staff about it. You and your staff should invite all your friends to camp via Facebook Event page. If you don't have editor's privileges to the Shehaqua Facebook page already, you will need to request it from the Communications Circle or Operations Team, or find someone else who can create the event page for you. Ounce the event page is created, you do not need editor's privileges to invite your friends<br /> * Announce any special education tracks for your week/weekend if you already know about any<br /> <br /> ==April==<br /> * Start looking/Have a Head Cook identified (Coordinate with Family Camp Circle)<br /> <br /> * Figure out who you want to be your key staff, especially if you have certain people you work well with, and personally invite these people to come to camp.<br /> * Create a Facebook Event page, if you haven't done that already. See March for more details.<br /> * Familiarize yourself with all the Shehaqua policies a camp director needs to know (scroll down to the bottom of this document for a list of links). People will ask you questions, and you need to be able to give the right answers.<br /> <br /> ==May 7==<br /> * Have an Education Director identified (Coordinate with the Family Camp Circle if you need help) <br /> <br /> * Meet with your staff regularly. We recommend a call (phone or video conference) every two weeks.<br /> <br /> * Develop the vision for your program.<br /> <br /> * Familiarize yourself with our registration system (you might have to request access privileges from the registrar or webmaster first) and start assigning volunteer roles on that document. Note that you can only assign volunteer roles to people that have registered.<br /> <br /> * Personally invite people and advertise for your week! Create a Facebook Event page if you haven't already done this by now. Make presentations at local church services if possible.<br /> <br /> * Make sure all staff members who are entitled to [[Administrative Discounts|administrative discounts]] register by May 24, one week before the early bird deadline (May 31 for Family Camp). If they don't register by that date, they will not receive the full administrative discount. That includes the camp director, of course. Also, make sure to remind the move-in or move-out director helping your week, even if you didn't recruit him yourself.<br /> <br /> * Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.<br /> <br /> ==June 1 (after early bird deadline)==<br /> * Continue communicating with staff regularly<br /> * If your summer program has 50 or less people signed up by June 1, you will have to dramatically step up your efforts to get more people to sign up. If by the end of June you have lees than 55 people signed up, the Family Camp Circle with consultation of the Council will discuss canceling your program. It is very hard to run a successful program with such a small number of people. <br /> * After assigning a volunteer position to someone who has never done it before, contact that person and make sure they understand their job.<br /> * Contact every family that you begin to assign volunteer jobs to<br /> <br /> ==June 15==<br /> * Have the schedule for the week generally planned out<br /> <br /> * Have other key positions filled: General affairs director, song leader, nurse, presenters, assistant cook, etc.<br /> <br /> * Start doing another advertising push for the June 30th registration deadline<br /> <br /> * Consider buying color ribbons for team identification at dodgeball tournament before camp starts. You can ask the general affairs director to take care of this. It's much harder to buy such ribbons near camp.<br /> <br /> * The Operations Team should take care of the order for candles for the candle light prayer. But it doesn't hurt to check whether they are on top of this.<br /> <br /> ==July 5th (after regular registration deadline)==<br /> * Assign all of the adults and young adults a volunteer assignment.<br /> <br /> * Notify participants of their volunteer assignments, especially if you have to assign roles to people that are different from what they volunteered for. Checking with them now whether they are okay with the assignments will save you a lot of potential headache at camp.<br /> <br /> * Assign kids to education groups (this should be done by the education director). Supervise education director and make sure all group leaders have been informed that they were chosen as group leaders and are okay with it. Not all teens like to be group leaders.<br /> <br /> * Send out a letter to participants, informing them about specifics of your camp. (In previous years, the registrar used to send out a letter closer to camp with directions, registration information, a list of what to bring, etc. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * Send a list of special dietary needs to the cook. You can get this information from the registration pages on the website (accessible to staff only)<br /> <br /> * Make a plan of how you will get the daily schedule and as well as the serving and cleaning schedule, and reflection forms printed before camp. (In the past the registrar used to print these documents. The Council decided in March 2018 that this should be done by the camp directors from now on to ease the workload of the registrar.)<br /> <br /> * If you or a teacher need any booklets printed for the education groups, coordinate with the education director and arrange the printing.<br /> * If you need the group leader manual printed, coordinate with the education director and arrange the printing.<br /> * If you need any HDK materials printed, coordinate with the education director and arrange the printing.<br /> * Update a reflection form from a previous year or create a new one and print enough copies for your program. Bring the copies to camp.<br /> <br /> ==July 10== <br /> * Finish you daily schedule and cleaning schedule and have someone else with camp experience look it over to check for possible problems. Learn more about how to create these schedules here: [[Creating a Program Schedule]], [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> ==July 14–16==<br /> * The registrar will only print the documents that go into the registration booklets (except for the schedule): cabin assignments, volunteer assignments and participants list, etc. Please be aware that any changes you make in the database after this time will not be reflected in the printed materials. You are responsible for printing the schedule and bringing it to camp in time so that it can be inserted into registration folders.We recommend also printing out a few copies of your [[Creating a Kitchen Serving and Cleanup Schedule|Kitchen Serving and Cleanup Schedules]] that can be posted in the Dining Hall.<br /> <br /> ==One Week Before Camp==<br /> * Send an [[Final Letter to Participants Before Camp|email to all participants]] with links to the directions to camp (link to the appropriate page on our website), arrival time, information about what to do when they arrive at camp (registration), packing list (link to website), etc.<br /> <br /> * Add any special programming that you want them to know about, etc.<br /> <br /> ==Policies that Every Program Director Needs to Read and Understand==<br /> ** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]<br /> ** [[Program Policies|General Shehaqua Program Policies]]<br /> ** [[Financial Policies]]<br /> ** [[Administrative Discounts]]<br /> ** [[Code of Conduct|Shehaqua Code of Conduct]]<br /> ** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]<br /> ** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Program_Policies&diff=1358 Program Policies 2019-03-29T03:24:02Z

<p>Haydee: </p> <hr /> <div>Program directors are expected to familiarize themselves with these policies before directing any Shehaqua Family program.<br /> <br /> New policies can be added and existing policies can be changed by the Shehaqua Family Council.<br /> <br /> <br /> == Special Education Tracks ==<br /> <br /> The Education Circle may propose special education tracks for a program, but the program director has the final say whether to accept a special track.<br /> <br /> === Paying Presenters for Special Education Tracks at Shehaqua Family Programs ===<br /> We can offer professional speakers free camp. Participants will have to pay a fee in addition to the regular camp fee to be able to attend professional presentations by a paid speaker. The speaker's payments will be funded exclusively from this surcharge. Any exceptions to this rule would need to be discussed with the Council and require a 2-month advance notice to the Council.<br /> <br /> == Meals and Lodging for Guests/Unregistered Visitors ==<br /> === Meal Fees for Drop-in Guests for Family Camp in Summer ===<br /> The meal fee for visitors at our programs is $7 per meal (breakfast, lunch, or dinner). <br /> <br /> === Lodging Fee for Guests/Unregistered Visitors ===<br /> The price for non-registered overnight guests at programs that take place at Camp Shehaqua (Hickory Run State Park) is $14 per night.<br /> <br /> === Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival ===<br /> The $7 per meal fee does not apply for the Spring Gathering and Fall Festival. Instead we have these "day pass" fees in effect, which include meal and activities:<br /> * $25 early bird from after lunch till end of day / $30 late fee<br /> * $30 / $35 if lunch is included<br /> * At camp we cannot accept credit card payments, only cash or checks<br /> <br /> === Free Meal for Visiting Presenter ===<br /> A free meal can be offered to any speaker and their spouse and children under 21 if they visit for the sole reason of giving a presentation and are not otherwise compensated. Whoever invites the presenters and offers the free meal will need to inform the registrar about this arrangement. The meal expense will be charged to the director's discretionary budget. (Read more about the director's discretionary budget further down on this page.)<br /> <br /> == Promotion of other Organizations and Events ==<br /> To avoid the impression of partiality and to keep Shehaqua Family independent, we do not allow public promotion or printed advertising of another organization or organization's events (Unification-Church-related or not) at Shehaqua Family programs.<br /> <br /> # After obtaining permission from the program camp director and program education director, individuals may hold a small optional event to talk about a program during free time in an otherwise unused space.<br /> # Individuals may privately and discreetly give a leaflet to another participant, but may NOT leave leaflets and flyers around the camp. Any leaflets and ads found in Camp will promptly be removed and the distributor will be asked to cease all distribution activities.<br /> <br /> Events, presentations, flyers, and announcements to a general assembly of event participants may NOT promote or criticize any group or splinter group of the Unification Movement, or any other organization.<br /> <br /> It is recommended that the program directors consult with advisers prior to giving permission for an event. It is also recommended that the program directors only allow events scheduled prior to the beginning of a program to allow adequate review of the event.<br /> <br /> == Safety and Order ==<br /> === Enforcing the Code of Conduct ===<br /> * The Program Director is responsible for understanding the [[Code_of_Conduct|Shehaqua Family Code of Conduct]], and for enforcing it. <br /> * The program director is responsible for reading the document [[Consequences for Code of Conduct Offenses]] and applying the appropriate consequences outlined in the document. <br /> * The program director is required to read the Google document with ongoing incident reports before the program and update it after the program. To protect the identity of previous offenders, the link to this Google document with ongoing incident reports is not public. The program director should request the link from the appropriate program circle. The incident report might identify people who cannot be given leadership assignments for a year or two, as part of their consequence. The program director therefore has to read the report before group leader assignments are made and communicate with the education director about any restrictions.<br /> <br /> === Shehaqua Family Camp Noise Ordinance ===<br /> Shehaqua Family Camp Noise Ordinance: No loud, electronically amplified music after 9PM, except for scheduled events approved by the program director.<br /> <br /> === Hawk Falls are Off Limits During Hikes ===<br /> <br /> == Sick Policy ==<br /> # Anyone sick (suffering from a cold, flu, diarrhea, or any other infectious illness) is not allowed to work in the kitchen. The camp director needs to get a substitute or, in case the cook is sick, make arrangements for assistants or helpers to take over cooking. If needed, the nurse can make the assessment of who is too sick to work in the kitchen. (http://www.shehaquafamily.org/wiki/index.php?title=File:2015_PA_Food_Safety_.jpg)<br /> # Anyone sick should report to the nurse. The nurse can determine who needs to sleep in the infirmary to be secluded from others.<br /> # Sick people should not help themselves for food from the serving tables, but can ask others to bring them food.<br /> <br /> == Celebrating Birthdays at Our Programs ==<br /> * If a birthday is being celebrated in public, it has to be inclusive and celebrated at a time everyone is present. Everybody whose birthday happens during one of our programs should be treated the same. Not just one person's birthday is to be celebrated.<br /> <br /> * If family members and/or friends want to celebrate a birthday for one person only, they should do it in a building other than the main building and coordinate with the camp director. <br /> <br /> * Birthday cakes or other material expenses will not be covered by camp, and the cook will not bake birthday cakes. If the cook agrees, families and friends can purchase the materials from their own funds and can bake in the kitchen during a time when no meals are prepared.<br /> <br /> == Program Director’s Authority to Extend Early Bird Fees ==<br /> Sometimes it's hard for a program director to fill all important staff positions before the early bird deadline. If the fees go up, it might become harder to recruit people. The program director therefore has the authority to extend the deadline on the early bird discount (usually May 31) to fill some important staff positions. But the decision to grant an individual an extension has to be approved by 3 people (for example: camp director, education director, and registrar, education circle facilitator, family camp circle facilitator, etc).<br /> This applies to the following staff positions: Camp directors and co-directors (in this case the power to extend the early bird fee given to the Family Camp Circle), education directors/co-directors, cooks and assistant cooks, experienced general affairs person, and special speakers.<br /> <br /> == Program Director’s Discretionary Budget ==<br /> Program directors get a budget for discretionary expenses ($50 per day for Family Camp; please check with accountant for weekend programs). The discretionary budget is rarely used, since most camp expenses such as food and materials for activities are already included in the budget. But unexpected expenses occasionally can come up, such as the dinner fee for a visitor who helps camp in some way, the last-minute purchase of a piece of equipment needed, or payment for a last-minute assistant cook for a small camp. What the budget is NOT meant for is for taking out the staff for ice cream, for example, or other expenses that will unfairly favor some people or one specific group over others. Before a camp director decides to use the discretionary budget he or she should consult with two other members on the staff, such as the education director, registrar, or general affair director to make sure they agree that the expense meets the discretionary budget requirements. The discretionary budget is public money and therefore should be used conservatively—no need to spend it unless it's really needed.<br /> <br /> == Program Director’s Authority Regarding Logistics Director Appointments ==<br /> The Operations Team is responsible for finding a logistics director. If the program director has a substitute person, they can propose it to the Operations Team for approval. This is to ensure that an experienced person is in the role of logistics director. <br /> <br /> == Selling Items at Shehaqua Family Programs ==<br /> We do not allow camp participants to sell items (books, etc) at camp, unless it is done at the camp store table in the corner of the dining hall, and with the consent of the camp store keeper. We ask that 10% of all sales be donated to the Shehaqua Family.<br /> <br /> == Deadline for initiating a program at the PA State Park facility ==<br /> In order to apply for a program at the PA State Park there needs to be by January 31 a camp director who understands he/she needs to find a cook and a logistics team.<br /> <br /> == Recommendation to use paper products for serving meals ==<br /> For environmental purposes is it recommended to use paper products, not styrofoam products, for serving meals, even if the cost is slightly higher.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Shehaqua_Council_Circle_Policies&diff=1356 Shehaqua Council Circle Policies 2019-02-18T14:16:19Z

<p>Haydee: </p> <hr /> <div>== About the Shehaqua Council ==<br /> The Shehaqua Family Council is a governing body representing the larger Shehaqua Family community. The responsibilities of the Shehaqua Family Council Circle include establishing and reviewing policies; approving the yearly budget; making large financial decisions; reviewing and responding to reports and proposals from the Operations Team and all other circles; electing a Council Facilitator; and managing the yearly election of Council members.<br /> <br /> The current members of the Council are listed on our website: http://www.shehaquafamily.org/about/council<br /> <br /> == Council Policies ==<br /> === Composition of Council ===<br /> The Shehaqua Family Council should have between 7 and 9 members at all times.<br /> If the total number of Council members drops below 7, then the empty seat(s) should be filled up to 7 seats by the candidate(s) that achieved the highest votes during the last election.<br /> There should always be at least one person on the Council representing each one of these three demographic groups:<br /> * Families with young children (up to 12 years of age)<br /> * Families with older children (13+ years of age)<br /> * Young adults (including couples without kids)<br /> <br /> Only one per person per family per generation can serve on the Council at the same time. (For example, a father and daughter is fine; a married couple is not.)<br /> <br /> If there is a situation where the only person who would represent one of these three demographic groups is a candidate who didn’t get enough votes to be elected by the number of votes alone, the Council can decide that this person should be given the seat based on this demographic distribution requirement.<br /> <br /> === Council Duties ===<br /> The Shehaqua Family Council is responsible for finding an Operations Director. The new Operations Director automatically becomes a member of the Council and fills the seat of the old Operations Director. If the new Operations Director already is a member of the Council, the old Operations Director can stay on the Council until the next election.<br /> <br /> The Council presently meets bi-monthly via Zoom call and for a one day summit meeting in person in spring. The Council facilitator can schedule additional meetings if needed.<br /> The Council elects a facilitator, administrator and scribe each year using the sociocracy process of election.<br /> <br /> If a Council member misses two meetings in a row, or fails to respond to emails that require a reply twice in a row, the facilitator will get in touch with them and give them an opportunity to recommit to the Council. If that member continues to miss meetings or fail to respond to emails, they will no longer be considered a Council member.<br /> <br /> The quorum for decisions during council meetings is 5.<br /> <br /> === Duration of Council Term ===<br /> Council member terms last for two years. They are staggered, so that about half of the Council seats open up for election every year. Council members are allowed to run for re-election when their term is up, and there is no term limit.<br /> <br /> == Council Elections ==<br /> <br /> === Call for Nominations and Election Process ===<br /> The Council should find an Election Committee in Fall or earlier. The task of the committee is to coordinate the election and reach out to potential candidates.<br /> <br /> The call for nominations for Council candidates should be announced to the community no later than December 1 to give the the Shehaqua Family community time to make nominations. Nominations can be submitted by anyone to the election coordinator(s) by January 1. Council members up for reelection should be interviewed to find out if they are willing to run for another term or not.<br /> <br /> The nomination should be announced via newsletter and Facebook. The call for nominations should include an email address (for example, election@shehaquafamily.org) where people can nominate themselves or others. The webmaster can assist to ensure that the right people will receive emails sent to this email address. The announcements from previous years can be found in our newsletter archive on shehaquafamily.org.<br /> <br /> Nominees who agree to run will need to fill in an application form online: https://docs.google.com/forms/d/e/1FAIpQLSchSk0njAb5z_FpyBur3BJPTKc4wxGcCwDLVv94Bn9hP900HA/viewform<br /> This form needs to be updated every year. Nominees will need to submit a bio and a picture. The election committee needs to edit the bios and prepare the pictures so that they can be used in the next newsletter with the call for election. All the nominees should be introduced, and the election process should be clearly explained. See newsletters from previous years in our archives for useful language.<br /> <br /> If the Election Committee requires the help of the webmaster to set up an online voting system, it is important that the webmaster will be informed early on (beginning of January) so that (s)he has plenty of time to prepare this.<br /> <br /> The Council elections should take place every year in the beginning of the year, between the beginning of January and the end of February. The newly elected Council members should be informed by March 1. Their turn starts with the first Council meeting/call following March 1.<br /> <br /> === Criteria for Council Candidates === <br /> Must have attended at least two Shehaqua Family programs in the last three years, have demonstrated responsibility at Shehaqua Family programs (for example helped with a volunteer assignment at camp or as a member of a circle), must be 17 years old or older, and have a sincere desire to serve the Shehaqua Family.<br /> <br /> Only one per person per family per generation can serve on the Council at the same time. (For example, a father and daughter is fine; a married couple is not.)<br /> <br /> === Criteria for Voters ===<br /> Must have attended at least two Shehaqua Family programs in the last three years, have demonstrated responsibility at Shehaqua Family programs (for example, helped with a volunteer assignment at camp or served as a member of a circle), must be 17 years old or older.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Program_Resources&diff=1331 Program Resources 2018-12-02T01:22:41Z

<p>Haydee: </p> <hr /> <div>[[Family Fun Night at Camp Shehaqua]]<br /> <br /> [[How to Organize the Adventure Race]]<br /> <br /> [[How to Organize the Dodgeball Tournament]]<br /> <br /> [[How to Organize Talent Night]]<br /> <br /> [[How to Prepare a Skit for Talent Night (For Group Leaders)]]</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=For_Directors&diff=1330 For Directors 2018-12-02T01:22:02Z

<p>Haydee: </p> <hr /> <div>[[Camp Director|Program Director's Role]]<br /> <br /> [[Family Camp Director’s Planning Schedule]]<br /> <br /> [[Spring Gathering Director's Planning Schedule]]<br /> <br /> [[Harvest Festival Director's Planning Schedule]]<br /> <br /> [[Creating a Program Schedule]]<br /> <br /> [[Creating a Kitchen Serving and Cleanup Schedule]]<br /> <br /> [[Final Letter to Participants Before Camp]]<br /> <br /> [[Orientation Checklist]]<br /> <br /> [[Lifeguards]]<br /> <br /> [[Description of Evening Activities by Sally Sayre]]<br /> <br /> [[Family Camp Budget Summary]]<br /> <br /> [[Singing, Announcements, and Prayer Before Meals]]<br /> <br /> [[Reflection Form]]<br /> <br /> [[Director's To-Do List After Arriving at Camp]]<br /> <br /> [[Buddy Families]]<br /> <br /> [[Family Fun Night at Camp Shehaqua]]<br /> <br /> [[Family Camp Is Independent from the Sanctuary Church]]</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Shehaqua_Council&diff=1329 Shehaqua Council 2018-12-02T01:20:17Z

<p>Haydee: /* About the Shehaqua Council */</p> <hr /> <div>== About the Shehaqua Family Council ==<br /> The Shehaqua Family Council is a governing body representing the larger Shehaqua Family community. The responsibilities of the Shehaqua Family Council Circle include establishing and reviewing policies; approving the yearly budget; making large financial decisions; reviewing and responding to reports and proposals from the Operations Team and all other circles; electing a Council Facilitator; and managing the yearly election of Council members.<br /> <br /> The current members of the Council are listed on our website: http://www.shehaquafamily.org/about/council<br /> <br /> == Council Policies ==<br /> For Shehaqua Council policies, including election policies visit https://www.shehaquafamily.org/wiki/index.php?title=Shehaqua_Council_Circle_Policies</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Help:Contents&diff=1328 Help:Contents 2018-12-02T01:16:54Z

<p>Haydee: /* Shehaqua Circles */</p> <hr /> <div>This page is a quick introduction to editing the Guidebook. If you are already familiar to the wiki software, please read the Purpose and the Conventions.<br /> <br /> [https://www.mediawiki.org/wiki/Help:Contents MediaWiki Help Page]<br /> <br /> Note that you cannot edit unless you have an account. To get an account, contact [http://www.live4joy.org/contact-us/7-webmaster the webmaster] with your preferred username.<br /> <br /> == Purpose ==<br /> <br /> The Guidebook is a repository of information that is editable by the Shehaqua Family community. With diverse programs for all ages, the Guidebook is a living document that disseminates knowledge to the entire community.<br /> <br /> == Conventions ==<br /> <br /> The purpose of the conventions in the Guidebook is to keep the information organized. Where the convention is intentionally vague, the exact method is left to the editor's discretion for what works best. If something is unclear, find some work done by the [[Logistics Circle]] that is similar to what you are doing and copy the layout.<br /> <br /> === Format & Grammar ===<br /> <br /> The Guidebook is written in third person and present tense unless discussing historical information.<br /> <br /> Every longer page starts with a one-sentence abstract as the first sentence in a paragraph-long introduction. This paragraph does not reference any images or tables later on the page.<br /> <br /> === Organization of the Guidebook ===<br /> <br /> There are three sections in the Guidebook<br /> <br /> The '''[[Assignments]]''' section contains information on how participants are to do the assignments (a.k.a. jobs) during the program.<br /> <br /> The '''[[Programs]]''' section contains helpful informaton for the staff of each program.<br /> <br /> The '''[[Shehaqua Circles]]''' section contains public information on each circle.<br /> <br /> === Assignments ===<br /> <br /> Each page in the assignments section should only have one assignment on it and should be part of the Staff Descriptions category. Details are also included so that someone with minimal Shehaqua experience who has never done the job before can do the job with guidance from a knowledgeable advisor. This is the place to put previous pitfalls and best practices for a single assignment.<br /> <br /> Camp/Education Director info in this section should only be information common to all programs; specific information on each program for the directors should go into the Program Circles pages. For all other assignments, information belonging to only one program is allowed but should be clearly marked.<br /> <br /> Each assignment should have the following table after the first paragraph of introduction, with the right-most column filled out with the correct information.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Physical Capability !! Required<br /> |-<br /> | Long periods of standing || good, but not required<br /> |-<br /> | Walking long distances || no<br /> |-<br /> | Heavy lifting || yes<br /> |}<br /> <br /> The code for this table is below. More details on editing tables are at [[#Other Important Codes]]<br /> <pre><br /> {| class="wikitable"<br /> |-<br /> ! Physical Capability !! Required<br /> |-<br /> | Long periods of standing || good, but not required<br /> |-<br /> | Walking long distances || no<br /> |-<br /> | Heavy lifting || yes<br /> |}<br /> </pre><br /> <br /> === Programs ===<br /> <br /> Examples of what might go on the Guidebook and not the website:<br /> * Typical budgets<br /> * Accepted interpretations of our policy<br /> * Local hotel information<br /> <br /> Do not duplicate information that is available on the website. Information that belongs on the website include:<br /> * Directions<br /> * A tour or other description of the program aimed at newcomers<br /> * Fees and policy information<br /> <br /> Certain information does not belong on either the Guidebook or the website include.<br /> * Discussions of any kind<br /> * Meeting agendas. Many Circles use Google Drive for this purpose.<br /> * Any document with personal details<br /> <br /> === Shehaqua Family Circles ===<br /> <br /> Each circle has a page in the Shehaqua Family Circles section that gives a general idea of what the circle does. From that page, there are links to knowledge that is under that Circle's stewardship.<br /> <br /> == Editing ==<br /> <br /> This is a quick introduction to the wiki software. Consult the [//meta.wikimedia.org/wiki/Help:Contents User's Guide] for a full manual on how to use the wiki software.<br /> <br /> === Creating and Editing Pages ===<br /> <br /> To create a new page, edit an existing article to create a link to the new page as described below. That link will display in red. Click on the new red link. You will be shown a screen with an editor.<br /> <br /> To edit a page, click the "Edit" tab at the top of the page. The "Edit" tab is between the "Read" and "View History" tabs.<br /> <br /> Once you are done making changes, type a quick summary in the summary box at the bottom and then press the "Save Page" button at the bottom of the page.<br /> <br /> === Editing the Text ===<br /> <br /> Editing the Guidebook text is done using wikitext. As of December 2013, there does not exist a "nice" editor (a.k.a. [//en.wikipedia.org/wiki/WYSIWYG WYSIWYG editor]) for the wiki that is stable. However, the wikitext syntax is very easy to use, and there exists a toolbar with quick links so the user can edit without memorizing the codes.<br /> <br /> [[File:Help Editing Buttons Screen.jpg|border|Helpful buttons on the editor.|center|framed]]<br /> <br /> When you click on the '''bold''', ''italic'', or any of the buttons underneath the "Advanced" menu, some text will automatically be inserted into the editing area where your cursor is. The "Help" menu give some quick examples that make it easy to understand how this works. Here is an example of a bulleted list (also available under the "Advanced" menu.<br /> <br /> <pre><br /> * List Item<br /> * List Item<br /> ** Indented List Item<br /> *** Very Indented List Item<br /> * Last List Item<br /> </pre><br /> <br /> produces<br /> <br /> <blockquote><br /> * List Item<br /> * List Item<br /> ** Indented List Item<br /> *** Very Indented List Item<br /> * Last List Item<br /> </blockquote><br /> <br /> === Other Important Codes ===<br /> <br /> '''Tagging with categories''' is done with the <code><nowiki>[[Category:</nowiki>''Category Name''<nowiki>]]</nowiki></code> code. The page will then be automatically added to the category listing. All of the staff assignments, for example, have <code><nowiki>[[Category:Staff Descriptions]]</nowiki></code> on the bottom of the page, and as a result, all the staff assignments are automatically added to [[:Category:Staff Descriptions]]. You can add a page to multiple categories.<br /> <br /> '''Tables''' are explained in detail on the MediaWiki help pages [https://www.mediawiki.org/wiki/Help:Tables]. Here is a quick reference table from the MediaWiki help page. Note the difference between exclamation marks and pipes (pipes are Shift-Backslash, which is the key below the backspace for most US keyboards).<br /> <br /> {| class="wikitable" width="60%"<br /> | style="padding: 10px;"| <big><nowiki>{|</nowiki></big><br /> | style="padding: 5px;"| '''table start'''<br /> |-<br /> | style="padding: 10px;"| <big><nowiki>|+</nowiki></big><br /> | style="padding: 5px;"| table '''caption,''' ''optional;'' only between '''table start''' and first '''table row'''<br /> |-<br /> | style="padding: 10px;"| <big><nowiki>|-</nowiki></big><br /> | style="padding: 5px;"| '''table row,''' ''optional on first row'' -- wiki engine assumes the first row<br /> |-<br /> | style="padding: 10px;"| <big><nowiki>!</nowiki></big> <br /> | style="padding: 5px;"| '''table header''' cell, ''optional.'' Consecutive '''table header''' cells may be added on same line separated by double marks (<code>!!</code>) or start on new lines, each with its own single mark (<code>!</code>).<br /> |- <br /> | style="padding: 10px;"| <big><nowiki>|</nowiki></big><br /> | style="padding: 5px;"| '''table data''' cell, ''required!'' Consecutive '''table data''' cells may be added on same line separated by double marks (<code><nowiki>||</nowiki></code>) or start on new lines, each with its own single mark (<code><nowiki>|</nowiki></code>).<br /> |-<br /> | style="padding: 10px;"| <big><nowiki>|}</nowiki></big><br /> | style="padding: 5px;"| '''table end''' <br /> |}<br /> <br /> === Uploading Files ===<br /> <br /> To upload a file, go to [[Special:Upload]] or use the "Upload file" link that is in the left navigation menu underneath "Toolbox." '''Remember''' the destination filename that you give the file! If you forget the name that you gave the file, you can try to find it again in [[Special:ListFiles]]. Then go to the article where the image is to be inserted and use the "Insert Image" button.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Program_Policies&diff=1327 Program Policies 2018-12-02T01:13:45Z

<p>Haydee: </p> <hr /> <div>Program directors are expected to familiarize themselves with these policies before directing any Shehaqua Family program.<br /> <br /> New policies can be added and existing policies can be changed by the Shehaqua Family Council.<br /> <br /> <br /> == Special Education Tracks ==<br /> <br /> The Education Circle may propose special education tracks for a program, but the program director has the final say whether to accept a special track.<br /> <br /> === Paying Presenters for Special Education Tracks at Shehaqua Family Programs ===<br /> We can offer professional speakers free camp. Participants will have to pay a fee in addition to the regular camp fee to be able to attend professional presentations by a paid speaker. The speaker's payments will be funded exclusively from this surcharge. Any exceptions to this rule would need to be discussed with the Council and require a 2-month advance notice to the Council.<br /> <br /> == Meals and Lodging for Guests/Unregistered Visitors ==<br /> === Meal Fees for Drop-in Guests for Family Camp in Summer ===<br /> The meal fee for visitors at our programs is $7 per meal (breakfast, lunch, or dinner). <br /> <br /> === Lodging Fee for Guests/Unregistered Visitors ===<br /> The price for non-registered overnight guests at programs that take place at Camp Shehaqua (Hickory Run State Park) is $14 per night.<br /> <br /> === Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival ===<br /> The $7 per meal fee does not apply for the Spring Gathering and Fall Festival. Instead we have these "day pass" fees in effect, which include meal and activities:<br /> * $25 early bird from after lunch till end of day / $30 late fee<br /> * $30 / $35 if lunch is included<br /> * At camp we cannot accept credit card payments, only cash or checks<br /> <br /> === Free Meal for Visiting Presenter ===<br /> A free meal can be offered to any speaker and their spouse and children under 21 if they visit for the sole reason of giving a presentation and are not otherwise compensated. Whoever invites the presenters and offers the free meal will need to inform the registrar about this arrangement. The meal expense will be charged to the director's discretionary budget. (Read more about the director's discretionary budget further down on this page.)<br /> <br /> == Promotion of other Organizations and Events ==<br /> To avoid the impression of partiality and to keep Shehaqua Family independent, we do not allow public promotion or printed advertising of another organization or organization's events (Unification-Church-related or not) at Shehaqua Family programs.<br /> <br /> # After obtaining permission from the program camp director and program education director, individuals may hold a small optional event to talk about a program during free time in an otherwise unused space.<br /> # Individuals may privately and discreetly give a leaflet to another participant, but may NOT leave leaflets and flyers around the camp. Any leaflets and ads found in Camp will promptly be removed and the distributor will be asked to cease all distribution activities.<br /> <br /> Events, presentations, flyers, and announcements to a general assembly of event participants may NOT promote or criticize any group or splinter group of the Unification Movement, or any other organization.<br /> <br /> It is recommended that the program directors consult with advisers prior to giving permission for an event. It is also recommended that the program directors only allow events scheduled prior to the beginning of a program to allow adequate review of the event.<br /> <br /> == Safety and Order ==<br /> === Enforcing the Code of Conduct ===<br /> * The Program Director is responsible for understanding the [[Code_of_Conduct|Shehaqua Family Code of Conduct]], and for enforcing it. <br /> * The program director is responsible for reading the document [[Consequences for Code of Conduct Offenses]] and applying the appropriate consequences outlined in the document. <br /> * The program director is required to read the Google document with ongoing incident reports before the program and update it after the program. To protect the identity of previous offenders, the link to this Google document with ongoing incident reports is not public. The program director should request the link from the appropriate program circle. The incident report might identify people who cannot be given leadership assignments for a year or two, as part of their consequence. The program director therefore has to read the report before group leader assignments are made and communicate with the education director about any restrictions.<br /> <br /> === Shehaqua Family Camp Noise Ordinance ===<br /> Shehaqua Family Camp Noise Ordinance: No loud, electronically amplified music after 9PM, except for scheduled events approved by the program director.<br /> <br /> === Hawk Falls are Off Limits During Hikes ===<br /> <br /> == Sick Policy ==<br /> # Anyone sick (suffering from a cold, flu, diarrhea, or any other infectious illness) is not allowed to work in the kitchen. The camp director needs to get a substitute or, in case the cook is sick, make arrangements for assistants or helpers to take over cooking. If needed, the nurse can make the assessment of who is too sick to work in the kitchen. (http://www.shehaquafamily.org/wiki/index.php?title=File:2015_PA_Food_Safety_.jpg)<br /> # Anyone sick should report to the nurse. The nurse can determine who needs to sleep in the infirmary to be secluded from others.<br /> # Sick people should not help themselves for food from the serving tables, but can ask others to bring them food.<br /> <br /> == Celebrating Birthdays at Our Programs ==<br /> * If a birthday is being celebrated in public, it has to be inclusive and celebrated at a time everyone is present. Everybody whose birthday happens during one of our programs should be treated the same. Not just one person's birthday is to be celebrated.<br /> <br /> * If family members and/or friends want to celebrate a birthday for one person only, they should do it in a building other than the main building and coordinate with the camp director. <br /> <br /> * Birthday cakes or other material expenses will not be covered by camp, and the cook will not bake birthday cakes. If the cook agrees, families and friends can purchase the materials from their own funds and can bake in the kitchen during a time when no meals are prepared.<br /> <br /> == Program Director’s Authority to Extend Early Bird Fees ==<br /> Sometimes it's hard for a program director to fill all important staff positions before the early bird deadline. If the fees go up, it might become harder to recruit people. The program director therefore has the authority to extend the deadline on the early bird discount (usually May 31) to fill some important staff positions. But the decision to grant an individual an extension has to be approved by 3 people (for example: camp director, education director, and registrar, education circle facilitator, family camp circle facilitator, etc).<br /> This applies to the following staff positions: Camp directors and co-directors (in this case the power to extend the early bird fee given to the Family Camp Circle), education directors/co-directors, cooks and assistant cooks, experienced general affairs person, and special speakers.<br /> <br /> == Program Director’s Discretionary Budget ==<br /> Program directors get a budget for discretionary expenses ($50 per day for Family Camp; please check with accountant for weekend programs). The discretionary budget is rarely used, since most camp expenses such as food and materials for activities are already included in the budget. But unexpected expenses occasionally can come up, such as the dinner fee for a visitor who helps camp in some way, the last-minute purchase of a piece of equipment needed, or payment for a last-minute assistant cook for a small camp. What the budget is NOT meant for is for taking out the staff for ice cream, for example, or other expenses that will unfairly favor some people over others. Before a camp director decides to use the discretionary budget he or she should consult with two other members on the staff, such as the education director, registrar, or general affair director to make sure they agree that the expense meets the discretionary budget requirements. The discretionary budget is public money and therefore should be used conservatively—no need to spend it unless it's really needed.<br /> <br /> == Selling Items at Shehaqua Family Programs ==<br /> We do not allow camp participants to sell items (books, etc) at camp, unless it is done at the camp store table in the corner of the dining hall, and with the consent of the camp store keeper. We ask that 10% of all sales be donated to the Shehaqua Family.<br /> <br /> == Deadline for initiating a program at the PA State Park facility ==<br /> In order to apply for a program at the PA State Park there needs to be by January 31 a camp director who understands he/she needs to find a cook and a logistics team.<br /> <br /> == Recommendation to use paper products for serving meals ==<br /> For environmental purposes is it recommended to use paper products, not styrofoam products, for serving meals, even if the cost is slightly higher.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1326 Administrative Discounts 2018-12-02T01:11:51Z

<p>Haydee: </p> <hr /> <div>Shehaqua Family volunteer spirit: The Shehaqua Family programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.<br /> |-<br /> | Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free. Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Supply Manager &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |-<br /> | Move-in and move-out helpers || Summer: For the move-in: The whole day before the first program starts. For the move-out: Until everything is done end of the day. <br/>Spring and fall: From at least 3 pm on Friday until finish, minimum of 4 hours. <br/> || Summer: Budget of up to $150 each for move-in and move-out to be used for meals / desserts as determined by logistics director. <br/>Spring and Fall: Budget of up to $100 each for move-in and move-out to be used for meals / desserts as determined by logistics director.<br /> |}<br /> &dagger; The tasks of the food supply manager and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Camp_Assets&diff=1325 Camp Assets 2018-12-02T01:11:13Z

<p>Haydee: </p> <hr /> <div>Shehaqua Family will not lend out any equipment or items.<br /> <br /> Shehaqua Family will not lend out any money except for purchasing items for camp purposes.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Policies&diff=1324 Policies 2018-12-02T01:10:54Z

<p>Haydee: </p> <hr /> <div>[[Program Policies]]<br /> <br /> [[Shehaqua Family Affiliation]]<br /> <br /> [[PA State Park Regulations]]<br /> <br /> [[Code of Conduct]]<br /> <br /> [[Consequences for Code of Conduct Offenses]]<br /> <br /> [[Adoption Policy]]<br /> <br /> [[Financial Policies]]<br /> <br /> [[Administrative Discounts]]<br /> <br /> [[Camp Assets]]<br /> <br /> [[Using email addresses and other data from Shehaqua Family programs]]<br /> <br /> [[Circle Policies]]<br /> <br /> [[Shehaqua Family Council Circle Policies]]</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Policies&diff=1323 Policies 2018-12-02T01:10:36Z

<p>Haydee: </p> <hr /> <div>[[Program Policies]]<br /> <br /> [[Shehaqua Family Affiliation]]<br /> <br /> [[PA State Park Regulations]]<br /> <br /> [[Code of Conduct]]<br /> <br /> [[Consequences for Code of Conduct Offenses]]<br /> <br /> [[Adoption Policy]]<br /> <br /> [[Financial Policies]]<br /> <br /> [[Administrative Discounts]]<br /> <br /> [[Camp Assets]]<br /> <br /> [[Using email addresses and other data from Shehaqua programs]]<br /> <br /> [[Circle Policies]]<br /> <br /> [[Shehaqua Family Council Circle Policies]]</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Main_Page&diff=1322 Main Page 2018-12-02T01:10:02Z

<p>Haydee: /* Shehaqua Family Governance */</p> <hr /> <div><div style="border: 2px solid #aaa; margin: 10px; padding: 10px;">Because our volunteers do not have a large amount of time to monitor for spam, we are requiring anyone who wants to edit to ask [http://www.shehaquafamily.org/component/contact/contact/30-shehaqua-family/7-webmaster the webmaster] for an account. Please give your preferred username.</div><br /> <br /> Welcome to the Shehaqua Family Guidebook. This is our living document of how we run Shehaqua Family.<br /> <br /> ===Shehaqua Family Program Information for Participants===<br /> # [[Assignments|Volunteer Assignment Descriptions]]<br /> # [[Directions and Packing List]]<br /> # [[About Camp Shehaqua and Hickory Run State Park]]<br /> <br /> ===Shehaqua Family Program Information for Staff===<br /> # [[For Directors]]<br /> # [[For Educators]]<br /> # [[Program Resources]]<br /> # [[Kitchen and Food]]<br /> # [[Move In / Move Out and Storage]]<br /> <br /> ===[[Policies|Shehaqua Family Policies]]===<br /> ===[[Shehaqua Family Circles|Shehaqua Family Governance]]===<br /> <br /> __NOTOC__</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Shehaqua_Spring_Gathering_Circle&diff=1321 Shehaqua Spring Gathering Circle 2018-12-02T01:09:12Z

<p>Haydee: </p> <hr /> <div>[[Spring Family Gathering Circle|Spring Gathering Circle Overview]]<br /> <br /> [[Spring Family Gathering Typical Schedule]]<br /> <br /> [[:Category:Spring Gathering Reports]]</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Shehaqua_Harvest_Festival_Circle&diff=1320 Shehaqua Harvest Festival Circle 2018-12-02T01:08:26Z

<p>Haydee: </p> <hr /> <div>[[Harvest Family Festival Circle|Harvest Festival Circle Overview]]</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Shehaqua_Council_Circle_Policies&diff=1319 Shehaqua Council Circle Policies 2018-12-02T01:07:37Z

<p>Haydee: </p> <hr /> <div>== About the Shehaqua Council ==<br /> The Shehaqua Family Council is a governing body representing the larger Shehaqua Family community. The responsibilities of the Shehaqua Family Council Circle include establishing and reviewing policies; approving the yearly budget; making large financial decisions; reviewing and responding to reports and proposals from the Operations Team and all other circles; electing a Council Facilitator; and managing the yearly election of Council members.<br /> <br /> The current members of the Council are listed on our website: http://www.shehaquafamily.org/about/council<br /> <br /> == Council Policies ==<br /> === Composition of Council ===<br /> The Shehaqua Family Council should have between 7 and 9 members at all times.<br /> If the total number of Council members drops below 7, then the empty seat(s) should be filled up to 7 seats by the candidate(s) that achieved the highest votes during the last election.<br /> There should always be at least one person on the Council representing each one of these three demographic groups:<br /> * Families with young children (up to 12 years of age)<br /> * Families with older children (13+ years of age)<br /> * Young adults (including couples without kids)<br /> <br /> Only one per person per family per generation can serve on the Council at the same time. (For example, a father and daughter is fine; a married couple is not.)<br /> <br /> If there is a situation where the only person who would represent one of these three demographic groups is a candidate who didn’t get enough votes to be elected by the number of votes alone, the Council can decide that this person should be given the seat based on this demographic distribution requirement.<br /> <br /> === Council Duties ===<br /> The Shehaqua Family Council is responsible for finding an Operations Director. The new Operations Director automatically becomes a member of the Council and fills the seat of the old Operations Director. If the new Operations Director already is a member of the Council, the old Operations Director can stay on the Council until the next election.<br /> <br /> The Council presently meets bi-monthly via Zoom call and for a one day summit meeting in person in spring. The Council facilitator can schedule additional meetings if needed.<br /> The Council elects a facilitator, administrator and scribe each year using the sociocracy process of election.<br /> <br /> If a Council member misses two meetings in a row, or fails to respond to emails that require a reply twice in a row, the facilitator will get in touch with them and give them an opportunity to recommit to the Council. If that member continues to miss meetings or fail to respond to emails, they will no longer be considered a Council member.<br /> <br /> === Duration of Council Term ===<br /> Council member terms last for two years. They are staggered, so that about half of the Council seats open up for election every year. Council members are allowed to run for re-election when their term is up, and there is no term limit.<br /> <br /> == Council Elections ==<br /> <br /> === Call for Nominations and Election Process ===<br /> The Council should find an Election Committee in Fall or earlier. The task of the committee is to coordinate the election and reach out to potential candidates.<br /> <br /> The call for nominations for Council candidates should be announced to the community no later than December 1 to give the the Shehaqua Family community time to make nominations. Nominations can be submitted by anyone to the election coordinator(s) by January 1. Council members up for reelection should be interviewed to find out if they are willing to run for another term or not.<br /> <br /> The nomination should be announced via newsletter and Facebook. The call for nominations should include an email address (for example, election@shehaquafamily.org) where people can nominate themselves or others. The webmaster can assist to ensure that the right people will receive emails sent to this email address. The announcements from previous years can be found in our newsletter archive on shehaquafamily.org.<br /> <br /> Nominees who agree to run will need to fill in an application form online: https://docs.google.com/forms/d/e/1FAIpQLSchSk0njAb5z_FpyBur3BJPTKc4wxGcCwDLVv94Bn9hP900HA/viewform<br /> This form needs to be updated every year. Nominees will need to submit a bio and a picture. The election committee needs to edit the bios and prepare the pictures so that they can be used in the next newsletter with the call for election. All the nominees should be introduced, and the election process should be clearly explained. See newsletters from previous years in our archives for useful language.<br /> <br /> If the Election Committee requires the help of the webmaster to set up an online voting system, it is important that the webmaster will be informed early on (beginning of January) so that (s)he has plenty of time to prepare this.<br /> <br /> The Council elections should take place every year in the beginning of the year, between the beginning of January and the end of February. The newly elected Council members should be informed by March 1. Their turn starts with the first Council meeting/call following March 1.<br /> <br /> === Criteria for Council Candidates === <br /> Must have attended at least two Shehaqua Family programs in the last three years, have demonstrated responsibility at Shehaqua Family programs (for example helped with a volunteer assignment at camp or as a member of a circle), must be 17 years old or older, and have a sincere desire to serve the Shehaqua Family.<br /> <br /> Only one per person per family per generation can serve on the Council at the same time. (For example, a father and daughter is fine; a married couple is not.)<br /> <br /> === Criteria for Voters ===<br /> Must have attended at least two Shehaqua Family programs in the last three years, have demonstrated responsibility at Shehaqua Family programs (for example, helped with a volunteer assignment at camp or served as a member of a circle), must be 17 years old or older.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Shehaqua_Affiliation&diff=1318 Shehaqua Affiliation 2018-12-02T01:04:57Z

<p>Haydee: /* Shehaqua's Independence */</p> <hr /> <div>== Shehaqua's Family Independence == <br /> Shehaqua Family is an independent grassroots organization, inspired by the life and ministry of Rev. and Mrs. Sun Myung Moon. As a group of Unificationist families, we are proud to welcome people of all faiths and are not affiliated with any particular group or denomination. We are financially self-sufficient, run by unpaid volunteers, and we elect our own leaders and officials from among our volunteers.<br /> <br /> To read Shehaqua Family's mission, visit http://www.shehaquafamily.org/about. To learn more about Shehaqua's history, visit http://www.shehaquafamily.org/about/history.<br /> <br /> == Shehaqua Not Affilicated with the Sanctuary Church == <br /> A number of people have approached us and asked if there is any connection between the Shehaqua Family and the Sanctuary Church. The answer is no, Shehaqua is not associated with the Sanctuary Church in any way. Members of the Sanctuary Church are welcome to participate in Shehaqua programs, just like anyone else, and the same rules that apply to everyone also apply to them: We do not allow public promotion or printed advertising of another organization or organization's events (Unification-Church-related or not) at Shehaqua Family programs. For more details, visit http://www.shehaquafamily.org/wiki/index.php?title=Program_Policies#Promotion_of_other_Organizations_and_Events.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Shehaqua_Circles&diff=1317 Shehaqua Circles 2018-12-02T01:03:55Z

<p>Haydee: </p> <hr /> <div>The Shehaqua Family Circles is a collection of teams ("Circles") for the purpose of running the Shehaqua Family. Some more information on the structure of Shehaqua Family leadership is [http://www.shehaquafamily.org/about here]. These are a list of the Shehaqua Family Circles.<br /> <br /> * [[Shehaqua Family Council]]<br /> * Year-Round Support Circles<br /> ** [[Operations Team]]<br /> ** [[Finance Circle|Finance]]<br /> ** [[Logistics Circle|Logistics]]<br /> ** [[Media & Communications Circle|Media & Communications]]<br /> * Program Circles<br /> ** [[Shehaqua Family Spring Gathering Circle]]<br /> ** [[Shehaqua Family Camp Circle]]<br /> ** [[Shehaqua Family Weekend Programs]]<br /> ** [[Shehaqua Family Harvest Festival Circle]]<br /> </div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Operations_Coordinator&diff=1316 Operations Coordinator 2018-12-02T01:02:26Z

<p>Haydee: </p> <hr /> <div>==The responsibilities of the Shehaqua Family Operations Coordinator==<br /> <br /> * Appointed by the Shehaqua Family Council (for two years). Becomes a member of Shehaqua Family Council and represents the Operations Team (OT) on the Shehaqua Family Council as long as (s)he serves as Operations Coordinator. Participates in council elections and policy making.<br /> <br /> <br /> * Is a member of the OT. Does not necessarily have to facilitate the meetings, but works closely with OT Facilitator and OT Administrator to ensure that regular meetings will be held, all important issues will be discussed, and policies set by the Council will be enacted. A list of the responsibilities of the OT can be found here: https://www.shehaquafamily.org/wiki/index.php/Yearly_To-Do_List_of_Operations_Team<br /> <br /> <br /> * Directs the work getting done, holds everybody accountable, makes sure all circles are doing their piece of the job to prepare for the programs. Examples include:<br /> ** Works with all program circles to make sure the search for program directors is on track<br /> ** Connects to program directors once they have been identified and ensures they are getting the support they need from the different circles<br /> <br /> <br /> * Facilitates communication between different circles and program directors. <br /> <br /> <br /> * Reports to Shehaqua Family Council regularly about the activities of the OT, and immediately if any problems or special situation come up. Communicates with Shehaqua Family Council if (s)he feels that a Council meeting is needed to change or create a policy that affects our overall operations.<br /> <br /> <br /> * Cooperates with Shehaqua Family Council to organize governance review and program review meetings such as the Shehaqua Family Summit.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=General_Affairs&diff=1218 General Affairs 2018-06-21T12:50:16Z

<p>Haydee: </p> <hr /> <div>Needed: 2 people, the general affairs and the assistant general affairs, to take care of practical issues<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Physical Capability !! Required<br /> |-<br /> | Long periods of standing || good, but not required<br /> |-<br /> | Walking long distances || yes<br /> |-<br /> | Heavy lifting || yes<br /> |}<br /> <br /> The general affair's assignments include:<br /> <br /> * Fix anything. For example: Put in new light bulbs, fix or put in hooks and latches for bathroom stalls, plunge toilets, find flipped breakers.<br /> * Buy anything that you need to fix things; anything for the upkeep of camp (paper towels, toilet paper, soap, shampoo); anything for the infirmary; and anything for the kitchen. The kitchen gets bulk food deliveries, but sometimes the cook just needs a small amount of something or runs out of something.<br /> * Be prepared to leave camp for shopping trips every one or two days. This can be delegated to the general affairs assistant. Some shops (Walmart) are about 20 miles from camp; the closest ones are 7 miles (White Haven). Therefore this assignment will not be suitable for someone who comes with small children, but without a spouse.<br /> * Collect garbage and change garbage bags. Bring garbage every evening after dinner to garbage dumpster. If it's not done in the evenings, the bears are likely to have a good meal, but leave a real mess around and drag some garbage bags into the woods. Camp has a hitch-mount cargo carrier for both 1.25-inch and 2-inch receivers that is for hauling garbage.<br /> * 38 gallon garbage bags are the ones that fit the garbage cans at camp.<br /> * Directs:<br /> **the staging crew<br /> **the bathroom cleaning crew<br /> **the kitchen cleanup crew<br /> *Makes sure the kitchen crew is aware of when they need to be in the kitchen and makes sure they turn up.<br /> <br /> The general affairs and the assistant can split up the work however they like. The assistant general affairs could also be the staging team leader.<br /> <br /> The general affairs director needs to be familiar with the [[PA State Park Regulations]].<br /> <br /> [[Category:Staff Descriptions]]<br /> [[Category:Maintenance Staff]]<br /> [[Category:Camp Shehaqua Staff Descriptions]]</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Camp_Director&diff=1187 Camp Director 2018-06-14T17:20:33Z

<p>Haydee: </p> <hr /> <div>== Before Camp ==<br /> <br /> *With assistance from the Media & Communications Circle, advertises the camp program via newsletters, announcements, and other means of communication before opening of registration<br /> **Writes an introduction for the Shehaqua newsletter<br /> **Announces any special programs or tracks planned for a particular week of camp<br /> ** Creates a Facebook Events page<br /> *Facilitates or attends conference calls and email exchanges in months leading up to camp (~biweekly, then weekly as needed)<br /> *Recruits key staff. For example, at Family Camp:<br /> **Education Director<br /> **Assistant Director<br /> **General Affairs Director<br /> **Sports Coordinator<br /> **Crafts Organizer<br /> **Food Services Director (Head Cook)<br /> **Recruits 1 or 2 lifeguards<br /> **Nurse<br /> *With Education Director<br /> **Coordinates with the education director to provide quality spiritual growth for participants and lets him/her do the assignments for those who will be presenters or group leaders<br /> **Makes sure the presenters know about their assignment and age group at least 1 month before the program starts<br /> *With core team:<br /> **Develops the overall theme of the camp, if desired<br /> **Develops a camp program and schedule and brings printed copies to camp so that they can be added to the registration packet<br /> **Develops a kitchen serving and cleanup schedule and brings printed copies to camp so that they can be handed to cleanup coordinators, group leaders and posted in a public place<br /> **Updates or creates a new reflection form, prints it and brings enough copies to camp for all participants<br /> **Ensures that group leader manuals and education materials, as well as HDK materials get printed and brought to camp<br /> ***Makes use of templates and examples from previous camps<br /> ***Works with advisors and camp veterans to develop a comprehensive plan <br /> **Ensure necessary volunteer positions have been filled, ex:<br /> ***Hike leader, evening monitor, drink manager, sports director, songleader, etc<br /> ***See the [http://shehaquafamily.live4joy.org/wiki/index.php?title=Assignments wiki] for a list of all volunteer positions. Positions may be adjusted as fits the needs of your particular week.<br /> **Up to 1 week prior to camp: Contacts all adults, including young adults, to welcome them to the camp and discuss their volunteer assignment during camp. End with a clear understanding of the volunteer assignment.<br /> ***Good communication with every adult & young adult will result in a smoother start of camp and a good foundation to work with them.<br /> *Coordinate with General Affairs Director to meet all staging needs<br /> *Ensures that any safety and security issues have been addressed<br /> *If it's the first week of family camp: Recruits a move-in crew who works with the logistics director and comes ahead of the camp program to move the equipment from the storage and set it up at camp.<br /> *If it's the last week of family camp: Recruits a move-out crew who works with the logistics director and stays after camp to close it down and move the equipment to the storage.<br /> *Sends out a welcome email to all participants with details about what to do after arriving at camp, directions, packing list, etc.<br /> <br /> == During Camp ==<br /> <br /> *Ensure [[PA State Park Regulations]] are being followed<br /> *Arrives early (~1 day) and checks on preparations to begin the camp program<br /> *Stays at camp for the duration of the program, from the beginning of the arrival time for participants<br /> *Coordinates and prepares staff for the orientation segment of the program <br /> *Keeps the schedule on time (via the Song Leader for meal times)<br /> **Is one step ahead of the daily schedule and ensures that plans are followed<br /> **Checks in with the educators and activity organizers so they are aware of the schedule <br /> **Coordinates with General Affairs and logistics team so that all staging is completed on time<br /> **Checks in with the cook and kitchen staff so meals are prepared on time<br /> *Makes announcements as needed to gather or mobilize campers (may be delegated)<br /> **Orientation details<br /> **Time to gather for meals<br /> **Meeting places for group activities<br /> **Any program changes requiring relocation of an activity<br /> *Addresses the concerns of campers as they arise<br /> *Checks up on volunteers and their assignments: <br /> **Verifies that volunteers are fulfilling their assignments and have the resources needed to fulfill their assignments<br /> **Changes or/and fills assignments as needed<br /> *Prepares staff for the schedule of the following day<br /> **Holds a daily/nightly meeting with the key staff and opens it up to any interested adults<br /> ***Reflects on what worked and what needs improvement<br /> * Makes sure the move-out crew is ready to assist the logistics director and there are enough people available for the task<br /> <br /> == After Camp ==<br /> <br /> *Responds to any requests for letters of recommendation made by camp volunteers<br /> *Communicates with the camp director of the next week for an easier transition<br /> *Reads all evaluations, reflections and surveys collected during camp<br /> *Submits reports<br /> **Makes a 1-page report for the Council/Representatives of what worked/didn’t work based on evaluations. Makes any suggestions of improvement for next year.<br /> **Writes a brief report about camp using photos and camper quotes that is appropriate to the general public<br /> <br /> [[Category:Staff Descriptions]]<br /> [[Category:Camp Shehaqua Staff Descriptions]]<br /> [[Category:Winter Retreat Staff Descriptions]]</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Lifeguard&diff=1146 Lifeguard 2018-05-23T02:33:47Z

<p>Haydee: </p> <hr /> <div>[[Category:Staff Descriptions]]<br /> [[Category:Activities Staff]]<br /> [[Category:Camp Shehaqua Staff Descriptions]]<br /> <br /> [[File:Shehaqua-Pool-Lightly-Used.jpg|200px|thumb|The swimming pool.]]<br /> <br /> There is a swimming pool at Camp Shehaqua which needs a Red Cross certified lifeguard to supervise.<br /> <br /> The lifeguard's assignments include:<br /> <br /> * Bring current Red Cross lifeguard, CPR certifications, and photo ID to camp. The rangers need to see it.<br /> * The key to the pool needs to be returned to the agreed-upon location after the pool is closed for the session.<br /> * Open the pool during free time at 3:45 pm.<br /> * Close the pool by 5:45 pm or 15 minutes before dinner, so campers have enough time to go to dinner.<br /> * At least one lifeguard must be at the pool at opening time. Since hikes sometimes end late, one lifeguard needs to stay at camp during the hike.<br /> * By law, only the gate at the shallow end is allowed to be opened.<br /> * At least one life guard needs to have a cell phone at the pool for emergencies. Have the cell phone number of the camp director in the contacts list.<br /> * Enforce the camp rule that children 10 years old and younger need to be accompanied by an adult.<br /> * If anyone misbehaves and doesn't listen to the lifeguard, report it to the camp director.<br /> * Work out other pool rules with lifeguards before camp and enforce them at camp. Some pool rules are discretionary, but they need to be enforced in the same manner by all lifeguards for the duration of the program.<br /> * The last lifeguards for the program should bring the rescue tubes to the dining hall.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1112 Administrative Discounts 2018-05-04T15:57:18Z

<p>Haydee: </p> <hr /> <div>Shehaqua volunteer spirit: The Shehaqua programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.<br /> |-<br /> | Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free. Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Supply Manager &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |-<br /> | Move-in and move-out helpers || Summer: For the move-in: The whole day before the first program starts. For the move-out: Until everything is done end of the day. <br/>Spring and fall: From at least 3 pm on Friday until finish, minimum of 4 hours. <br/> || Summer: Budget of up to $150 each for move-in and move-out to be used for meals / desserts as determined by logistics director. <br/>Spring and Fall: Budget of up to $100 each for move-in and move-out to be used for meals / desserts as determined by logistics director.<br /> |}<br /> &dagger; The tasks of the food supply manager and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1111 Administrative Discounts 2018-05-04T15:54:52Z

<p>Haydee: </p> <hr /> <div>Shehaqua volunteer spirit: The Shehaqua programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.<br /> |-<br /> | Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free; Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Supply Manager &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |-<br /> | Move-in and move-out helpers || Summer: For the move-in: The whole day before the first program starts. For the move-out: Until everything is done end of the day. <br/>Spring and fall: From at least 3 pm on Friday until finish, minimum of 4 hours. <br/> || Summer: Budget of up to $150 each for move-in and move-out to be used for meals / desserts as determined by logistics director. <br/>Spring and Fall: Budget of up to $100 each for move-in and move-out to be used for meals / desserts as determined by logistics director.<br /> |}<br /> &dagger; The tasks of the food supply manager and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1110 Administrative Discounts 2018-05-04T15:40:12Z

<p>Haydee: </p> <hr /> <div>Shehaqua volunteer spirit: The Shehaqua programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.<br /> |-<br /> | Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free; Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Supply Manager &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |-<br /> | Move-in and move-out helpers || Summer: Only needed if no group leader training is held. <br/>Spring and fall: From at least 3 pm on Friday until finish, minimum of 4 hours. <br/> || Summer: Budget of up to $150 each for move-in and move-out to be used for meals / desserts as determined by logistics director. <br/>Spring and Fall: Budget of up to $100 each for move-in and move-out to be used for meals / desserts as determined by logistics director.<br /> |}<br /> &dagger; The tasks of the food supply manager and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1109 Administrative Discounts 2018-05-04T12:09:21Z

<p>Haydee: </p> <hr /> <div>Shehaqua volunteer spirit: The Shehaqua programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.<br /> |-<br /> | Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free; Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Services Director &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |-<br /> | Move-in and move-out helpers || Summer: Only needed if no group leader training is held. <br/>Spring and fall: From at least 3 pm on Friday until finish, minimum of 4 hours. <br/> || Summer: Budget of up to $150 each for move-in and move-out to be used for meals / desserts as determined by logistics director. <br/>Spring and Fall: Budget of up to $100 each for move-in and move-out to be used for meals / desserts as determined by logistics director.<br /> |}<br /> &dagger; The tasks of the food services director and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1108 Administrative Discounts 2018-05-04T12:00:21Z

<p>Haydee: </p> <hr /> <div>Shehaqua volunteer spirit: The Shehaqua programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.<br /> |-<br /> | Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free; Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Services Director &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |-<br /> | Move-in and move-out helpers || Summer: Only needed if no group leader training is held. <br/>Spring and fall: From at least 3 pm on Friday until finish, minimum of 4 hours. <br/> || Summer: Cash budget of up to $150 each for move-in and move-out to be used for meals / desserts as determined by logistics director. <br/>Spring and Fall: Cash budget of up to $100 each for move-in and move-out to be used for meals / desserts as determined by logistics director.<br /> |}<br /> &dagger; The tasks of the food services director and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1107 Administrative Discounts 2018-05-04T11:58:15Z

<p>Haydee: </p> <hr /> <div>Shehaqua volunteer spirit: The Shehaqua programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. 3 hours move-out only in winter. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.<br /> |-<br /> | Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free; Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Services Director &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |-<br /> | Move-in and move-out helpers || Summer: Only needed if no group leader training is held. <br/>Spring and fall: From at least 3 pm on Friday until finish, minimum of 4 hours. <br/> || Summer: Cash budget of up to $150 each for move-in and move-out to be used for meals / desserts as determined by logistics director. <br/>Spring and Fall: Cash budget of up to $100 each for move-in and move-out to be used for meals / desserts as determined by logistics director.<br /> |}<br /> &dagger; The tasks of the food services director and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1106 Administrative Discounts 2018-05-04T11:47:20Z

<p>Haydee: </p> <hr /> <div>Shehaqua volunteer spirit: The Shehaqua programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. 3 hours move-out only in winter. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.<br /> |-<br /> | Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free; Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Services Director &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |-<br /> | Move-in helpers || Summer: Only needed if no group leader training is held. <br/>Spring and fall: From at least 3 pm on Friday until finish, minimum of 4 hours. <br/> || Summer: Paid $10, Number of people requested by Logistics Director, maximum 10 people. <br/>Spring and Fall: See Logistics Director above. The previous policy was up to 5 people paid $10 each<br /> |-<br /> | Move-out helpers || From camp closing time until everything is in the storage and camp is cleaned up. || Summer: Paid $20, Maximum 10 people <br/>Spring and Fall: See Logistics Director above. The previous policy was up to 6 people paid $20 each. <br/><br /> |}<br /> &dagger; The tasks of the food services director and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1105 Administrative Discounts 2018-05-04T11:46:42Z

<p>Haydee: </p> <hr /> <div>Shehaqua volunteer spirit: The Shehaqua programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' '''All staff members''' (camp director included) who are entitled to administrative discounts '''must register one week before the early bird deadline of a program''' (including both weekend programs and summer programs). The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For example, for family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8–10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. 3 hours move-out only in winter. Click [[Logistics Director|here]] for role description. || Director free, family 1/2 off.<br /> |-<br /> | Logistics Assistant || Same as Logistics Director || 1/2 off for move-in and move-out, 1/4 off for one of them. <br/> <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free; Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Services Director &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |-<br /> | Move-in helpers || Summer: Only needed if no group leader training is held. <br/>Spring and fall: From at least 3 pm on Friday until finish, minimum of 4 hours. <br/> || Summer: Paid $10, Number of people requested by Logistics Director, maximum 10 people. <br/>Spring and Fall: See Logistics Director above. The previous policy was up to 5 people paid $10 each<br /> |-<br /> | Move-out helpers || From camp closing time until everything is in the storage and camp is cleaned up. || Summer: Paid $20, Maximum 10 people <br/>Spring and Fall: See Logistics Director above. The previous policy was up to 6 people paid $20 each. <br/><br /> |}<br /> &dagger; The tasks of the food services director and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1064 Administrative Discounts 2018-04-24T12:58:24Z

<p>Haydee: </p> <hr /> <div>Shehaqua volunteer spirit: The Shehaqua programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' Make sure all staff members (camp director included) who are entitled to administrative discounts register one week before the early bird deadline of a program. The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8-10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. 3 hours move-out only in winter. Click [[Logistics Director|here]] for role description. || Summer: Director free, family 1/2 off.<br /> <br /> Spring and Fall: The crew compensation for move-in/move-out for Spring and Fall weekends may not exceed $300. This amount includes both cash payments and administrative discounts. It is up to the camp director how she or he wants to divide this amount among the people involved with the move in/move out. This policy will be in place from January 2016-January 2017, after which the Council will evaluate it. The previous policy was the same as the summer.<br /> <br /> |-<br /> | Logistics Assistant || Same as Logistics Director || Summer: 1/2 off for move-in and move-out, 1/4 off for one of them. <br/>Spring and Fall: See Logistics Director above. The previous policy was the same as the summer. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free; Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Services Director &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |-<br /> | Move-in helpers || Summer: Only needed if no group leader training is held. <br/>Spring and fall: From at least 3 pm on Friday until finish, minimum of 4 hours. <br/> || Summer: Paid $10, Number of people requested by Logistics Director, maximum 10 people. <br/>Spring and Fall: See Logistics Director above. The previous policy was up to 5 people paid $10 each<br /> |-<br /> | Move-out helpers || From camp closing time until everything is in the storage and camp is cleaned up. || Summer: Paid $20, Maximum 10 people <br/>Spring and Fall: See Logistics Director above. The previous policy was up to 6 people paid $20 each. <br/><br /> |}<br /> &dagger; The tasks of the food services director and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1063 Administrative Discounts 2018-04-24T12:49:56Z

<p>Haydee: </p> <hr /> <div>Shehaqua volunteer spirit: The Shehaqua programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' Make sure all staff members (camp director included) who are entitled to administrative discounts register one week before the early bird deadline of a program. The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8-10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. 3 hours move-out only in winter. Click [[Logistics Director|here]] for role description. || Summer: Director free, family 1/2 off.<br /> <br /> Spring and Fall: The crew compensation for move-in/move-out for Spring and Fall weekends may not exceed $300. This amount includes both cash payments and administrative discounts. It is up to the camp director how she or he wants to divide this amount among the people involved with the move in/move out. This policy will be in place from January 2016-January 2017, after which the Council will evaluate it. The previous policy was the same as the summer.<br /> <br /> |-<br /> | Logistics Assistant || Same as Logistics Director || Summer: 1/2 off for move-in and move-out, 1/4 off for one of them. <br/>Spring and Fall: See Logistics Director above. The previous policy was the same as the summer. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free; Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Services Director &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |-<br /> | Move-in helpers || Summer: Only needed if no group leader training is held. <br/>Spring and fall: From at least 3 pm on Friday until finish, minimum of 4 hours. <br/>Winter: Not needed || Summer: Paid $10, Number of people requested by Logistics Director, maximum 10 people. <br/>Spring and Fall: See Logistics Director above. The previous policy was up to 5 people paid $10 each<br /> |-<br /> | Move-out helpers || From camp closing time until everything is in the storage and camp is cleaned up. || Summer: Paid $20, Maximum 10 people <br/>Spring and Fall: See Logistics Director above. The previous policy was up to 6 people paid $20 each. <br/><br /> |}<br /> &dagger; The tasks of the food services director and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1062 Administrative Discounts 2018-04-24T10:58:11Z

<p>Haydee: </p> <hr /> <div>Shehaqua volunteer spirit: The Shehaqua programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' Make sure all staff members (camp director included) who are entitled to administrative discounts register one week before the early bird deadline of a program. The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8-10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. 3 hours move-out only in winter. Click [[Logistics Director|here]] for role description. || Summer: Director free, family 1/2 off.<br /> <br /> Spring and Fall: The crew compensation for move-in/move-out for Spring and Fall weekends may not exceed $300. This amount includes both cash payments and administrative discounts. It is up to the camp director how she or he wants to divide this amount among the people involved with the move in/move out. This policy will be in place from January 2016-January 2017, after which the Council will evaluate it. The previous policy was the same as the summer.<br /> <br /> |-<br /> | Logistics Assistant || Same as Logistics Director || Summer: 1/2 off for move-in and move-out, 1/4 off for one of them. <br/>Spring and Fall: See Logistics Director above. The previous policy was the same as the summer. <br/><br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free; Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Services Director &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |-<br /> | Move-in helpers || Summer: Only needed if no group leader training is held. <br/>Spring and fall: From at least 3 pm on Friday until finish, minimum of 4 hours. <br/>Winter: Not needed || Summer: Paid $10, Number of people requested by Logistics Director, maximum 10 people. <br/>Spring and Fall: See Logistics Director above. The previous policy was up to 5 people paid $10 each<br /> |-<br /> | Move-out helpers || From camp closing time until everything is in the storage and camp is cleaned up. || Summer: Paid $20, Maximum 10 people <br/>Spring and Fall: See Logistics Director above. The previous policy was up to 6 people paid $20 each. <br/>Winter: Paid $20, Maximum 5 people<br /> |}<br /> &dagger; The tasks of the food services director and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Administrative_Discounts&diff=1061 Administrative Discounts 2018-04-24T10:51:46Z

<p>Haydee: </p> <hr /> <div>Shehaqua volunteer spirit: The Shehaqua programs were built based on many people volunteering their time and energy. Everyone who attends camp is expected to contribute, which helps everyone have a sense of ownership as well as help keep participant fees low.<br /> <br /> However, there are a few positions which require an extraordinary amount of time and effort, without which our programs would not be able to run. For these positions, we offer administrative discounts for the person and where appropriate, their family (to encourage families to attend together), and for our head cook we offer a small honorarium for the amount of work involved.<br /> <br /> *Families are defined as parents with children 20 years and younger.<br /> *'''Discounts are for the early-bird fees only.''' Make sure all staff members (camp director included) who are entitled to administrative discounts register one week before the early bird deadline of a program. The director needs to inform the registrar by the same time (one week before early bird deadline) who gets administrative discounts. For family camp (early bird deadline May 31), this means all staff members who get discounts need to register by May 24. If the volunteer or a family member registers or pays after that time, they must pay the difference between the early-bird fee and the fee in place at the time of payment.<br /> *For positions of the head cook and assistant cook (8-10 hours/day), we provide more than a discount since people in these positions are not able to participate in a large portion of the program.<br /> *Move-in and move-out helpers need to come before the program starts and/or stay after the program ends, and they will get a benefit after they have done their work.<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Discount<br /> |-<br /> | Camp Director || ~40-50 hours before and during the program/Family Camp program. Click [[Camp_Director|here]] for role description. || Director free, family free.<br /> |-<br /> | Co-Camp Director || Same as Camp Director, but shared by 2 people || Co-Camp Director free, family 1/2 off.<br /> |-<br /> | Education Director || ~30 hours before and during the program/Family Camp program. Click [[Education_Director|here]] for role description. || Education Director free, family 1/2 off.<br /> |-<br /> | Co-Education Director || Same as Education Director, but shared by 2 people || Co-Education Director 1/2 off, family 1/4 off.<br /> |-<br /> | Registrar || 160 hours/year || Registrar and family free<br /> |-<br /> | Webmaster || 60-70 hours/year || Webmaster and family free<br /> |-<br /> | Logistics Director (move-in/out)|| 15 hours per program in spring and fall, 20 hours per move-in and move-out in summer. 3 hours move-out only in winter. Click [[Logistics Director|here]] for role description. || Summer: Director free, family 1/2 off.<br /> <br /> Spring and Fall: The crew compensation for move-in/move-out for Spring and Fall weekends may not exceed $300. This amount includes both cash payments and administrative discounts. It is up to the camp director how she or he wants to divide this amount among the people involved with the move in/move out. This policy will be in place from January 2016-January 2017, after which the Council will evaluate it. The previous policy was the same as the summer.<br /> <br /> |-<br /> | Logistics Assistant || Same as Logistics Director || Summer: 1/2 off for move-in and move-out, 1/4 off for one of them. <br/>Spring and Fall: See Logistics Director above. The previous policy was the same as the summer. <br/>Winter: No assistant needed.<br /> |-<br /> | Lifeguard|| 1-2 hours/day/Family Camp program, plus time for getting certified. || Free; Red Cross Lifeguard certification paid, if needed<br /> |}<br /> <br /> {| class="wikitable"<br /> |-<br /> ! Position !! Hours of work/ Description of Work !! Benefit<br /> |-<br /> | Food Services Director &dagger; || Planning the menu, determining the amounts to be purchased, and ordering from the delivery company and/or shop for the food. || Paid $10 per meal.<br /> |-<br /> | Head Cook &dagger; || Click [[Head_Cook|here]] for role description. || Paid $30 per meal, Cook and family free.<br /> |-<br /> | Assistant Cook|| Not applicable for programs of less than 80 people.|| Paid $15 per meal, Assistant Cook free, family 1/2 off. <br /> |-<br /> | Move-in helpers || Summer: Only needed if no group leader training is held. <br/>Spring and fall: From at least 3 pm on Friday until finish, minimum of 4 hours. <br/>Winter: Not needed || Summer: Paid $10, Number of people requested by Logistics Director, maximum 10 people. <br/>Spring and Fall: See Logistics Director above. The previous policy was up to 5 people paid $10 each<br /> |-<br /> | Move-out helpers || From camp closing time until everything is in the storage and camp is cleaned up. || Summer: Paid $20, Maximum 10 people <br/>Spring and Fall: See Logistics Director above. The previous policy was up to 6 people paid $20 each. <br/>Winter: Paid $20, Maximum 5 people<br /> |}<br /> &dagger; The tasks of the food services director and of the head cook can be done by the same person, and the benefits can be compounded.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Budget_Summary&diff=921 Family Camp Budget Summary 2018-03-17T17:37:41Z

<p>Haydee: </p> <hr /> <div>'''Activities (e.g. family fun night, dodgeball):'''<br /> $2 per (active) participant<br /> It's highly encouraged for the family fun night planner to buy their materials in advance to be reimbursed so that General Affairs doesn't have to run around the night before.<br /> <br /> '''Crafts:''' <br /> $1 per Twinkle/Star<br /> $2 per Moon/Sun/Comet<br /> $3 per Supernova+<br /> This is a rough estimate but the craft director rarely ever has to spend this much, due to the plentiful existing craft supplies.<br /> <br /> '''Education:'''<br /> $5 per student (for educational materials, prizes, snacks, etc.)<br /> In the past, Twinkles didn't need a budget but this will depend on the teacher.<br /> <br /> '''Food:'''<br /> $3.80 per person per meal - includes non-food items used during meals<br /> <br /> '''Service Project:'''<br /> (Determined based on needs of the project; budget approved by Council)<br /> <br /> '''General Affairs:''' <br /> As-needed with trust that General Affairs will be frugal.<br /> Some years this cost is low when it's just to resupply camp. Other years, stuff breaks and we need to fix it. General Affairs has full discretion as long as they are good stewards.<br /> <br /> '''Move-in/Move-Out:'''<br /> $10/person (Max 10)<br /> Move-in director can compensate volunteers with roughly $10 per person. This is generally used to treat a big group of helpers to ice cream, pizza, etc rather than cash. However, if it was a very small crew that worked particularly hard or if someone had no time to stay for the treat, we've given out cash as an extra thank-you.<br /> <br /> '''Director's Discretionary Budget:''' <br /> $250<br /> This money is both optional and flexible. It's generally used to help fill in for things like getting situational discounts to help get educators to camp, to pay for unusual activities or to provide more funds to a specific area that needs it.<br /> Family Fun night and Dodgeball are covered by the Activities budget and therefore don't use this money</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Budget_Summary&diff=920 Family Camp Budget Summary 2018-03-17T17:37:22Z

<p>Haydee: </p> <hr /> <div>'''Activities (e.g. family fun night, dodgeball):'''<br /> $2 per (active) participant<br /> It's highly encouraged for the family fun night planner to buy their materials in advance to be reimbursed so that General Affairs doesn't have to run around the night before.<br /> <br /> '''Crafts:''' <br /> $1 per Twinkle/Star<br /> $2 per Moon/Sun/Comet<br /> $3 per Supernova+<br /> This is a rough estimate but the craft director rarely ever has to spend this much, due to the plentiful existing craft supplies.<br /> <br /> '''Education:'''<br /> $5 per student (for educational materials, prizes, snacks, etc.)<br /> In the past, Twinkles didn't need a budget but this will depend on the teacher.<br /> <br /> '''Food:'''<br /> $3.80 per person per meal --- includes non-food items used during meals<br /> <br /> '''Service Project:'''<br /> (Determined based on needs of the project; budget approved by Council)<br /> <br /> '''General Affairs:''' <br /> As-needed with trust that General Affairs will be frugal.<br /> Some years this cost is low when it's just to resupply camp. Other years, stuff breaks and we need to fix it. General Affairs has full discretion as long as they are good stewards.<br /> <br /> '''Move-in/Move-Out:'''<br /> $10/person (Max 10)<br /> Move-in director can compensate volunteers with roughly $10 per person. This is generally used to treat a big group of helpers to ice cream, pizza, etc rather than cash. However, if it was a very small crew that worked particularly hard or if someone had no time to stay for the treat, we've given out cash as an extra thank-you.<br /> <br /> '''Director's Discretionary Budget:''' <br /> $250<br /> This money is both optional and flexible. It's generally used to help fill in for things like getting situational discounts to help get educators to camp, to pay for unusual activities or to provide more funds to a specific area that needs it.<br /> Family Fun night and Dodgeball are covered by the Activities budget and therefore don't use this money</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Budget_Summary&diff=919 Family Camp Budget Summary 2018-03-17T17:30:35Z

<p>Haydee: </p> <hr /> <div>'''Activities (e.g. family fun night, dodgeball):'''<br /> $2 per (active) participant<br /> It's highly encouraged for the family fun night planner to buy their materials in advance to be reimbursed so that General Affairs doesn't have to run around the night before.<br /> <br /> '''Crafts:''' <br /> $1 per Twinkle/Star<br /> $2 per Moon/Sun/Comet<br /> $3 per Supernova+<br /> This is a rough estimate but the craft director rarely ever has to spend this much, due to the plentiful existing craft supplies.<br /> <br /> '''Education:'''<br /> $5 per student (for educational materials, prizes, snacks, etc.)<br /> In the past, Twinkles didn't need a budget but this will depend on the teacher.<br /> <br /> '''Food:'''<br /> [Add info here]<br /> <br /> '''Service Project:'''<br /> (Determined based on needs of the project; budget approved by Council)<br /> <br /> '''General Affairs:''' <br /> As-needed with trust that General Affairs will be frugal.<br /> Some years this cost is low when it's just to resupply camp. Other years, stuff breaks and we need to fix it. General Affairs has full discretion as long as they are good stewards.<br /> <br /> '''Move-in/Move-Out:'''<br /> $10/person (Max 10)<br /> Move-in director can compensate volunteers with roughly $10 per person. This is generally used to treat a big group of helpers to ice cream, pizza, etc rather than cash. However, if it was a very small crew that worked particularly hard or if someone had no time to stay for the treat, we've given out cash as an extra thank-you.<br /> <br /> '''Director's Discretionary Budget:''' <br /> $250<br /> This money is both optional and flexible. It's generally used to help fill in for things like getting situational discounts to help get educators to camp, to pay for unusual activities or to provide more funds to a specific area that needs it.<br /> Family Fun night and Dodgeball are covered by the Activities budget and therefore don't use this money</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Budget_Summary&diff=917 Family Camp Budget Summary 2018-03-17T17:19:23Z

<p>Haydee: </p> <hr /> <div>'''Activities (e.g. family fun night, dodgeball):'''<br /> $2 per (active) participant<br /> It's highly encouraged for the family fun night planner to buy their materials in advance to be reimbursed so that General Affairs doesn't have to run around the night before.<br /> <br /> '''Crafts:''' <br /> $1 per Twinkle/Star<br /> $2 per Moon/Sun/Comet<br /> $3 per Supernova+<br /> This is a rough estimate but the craft director rarely ever has to spend this much, due to the plentiful existing craft supplies.<br /> <br /> '''Education:'''<br /> $5 per student (for educational materials, prizes, snacks, etc.)<br /> In the past, Twinkles didn't need a budget but this will depend on the teacher.<br /> <br /> '''Food:'''<br /> [Add info here]<br /> <br /> '''Service Project:'''<br /> (Determined based on needs of the project; budget approved by Council)<br /> <br /> '''General Affairs:''' <br /> As-needed with trust that General Affairs will be frugal.<br /> Some years this cost is low when it's just to resupply camp. Other years, stuff breaks and we need to fix it. General Affairs has full discretion as long as they are good stewards.<br /> <br /> '''Move-in/Move-Out:'''<br /> $10/person (Max 10)<br /> Move-in director can compensate volunteers with roughly $10 per person. This is generally used to treat a big group of helpers to ice cream, pizza, etc rather than cash. However, if it was a very small crew that worked particularly hard, we've given out cash as an extra thank-you.<br /> <br /> '''Director's Discretionary Budget:''' <br /> $250<br /> This money is both optional and flexible. It's generally used to help fill in for things like getting situational discounts to help get educators to camp, to pay for unusual activities or to provide more funds to a specific area that needs it.<br /> Family Fun night and Dodgeball are covered by the Activities budget and therefore don't use this money</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Family_Camp_Budget_Summary&diff=916 Family Camp Budget Summary 2018-03-17T17:17:25Z

<p>Haydee: </p> <hr /> <div>'''Activities (e.g. family fun night, dodgeball):'''<br /> $2 per (active) participant<br /> It's highly encouraged for the family fun night planner to buy their materials in advance to be reimbursed so that General Affairs doesn't have to run around the night before.<br /> <br /> '''Crafts:''' <br /> $1 per Twinkle/Star<br /> $2 per Moon/Sun/Comet<br /> $3 per Supernova+<br /> This is a rough estimate but the craft director rarely ever has to spend this much, due to the plentiful existing craft supplies.<br /> <br /> '''Education:'''<br /> $5 per student (for educational materials, prizes, snacks, etc.)<br /> In the past, Twinkles didn't need a budget but this will depend on the teacher.<br /> <br /> '''Food:'''<br /> [Add info here]<br /> <br /> '''Service Project:'''<br /> (Determined based on needs of the project; budget approved by Council)<br /> <br /> '''General Affairs:''' <br /> As-needed with trust that General Affairs will be frugal<br /> Some years this cost is low when it's just to resupply camp. Other years, stuff breaks and we need to fix it. General Affairs has full discretion as long as they are good stewards.<br /> <br /> '''Move-in/Move-Out:'''<br /> $10/person (Max 10)<br /> Move-in director can compensate volunteers with roughly $10 per person. This is generally used to treat a big group of helpers to ice cream, pizza, etc rather than cash. However, if it was a very small crew that worked particularly hard, we've given out cash as an extra thank-you.<br /> <br /> '''Director's Discretionary Budget:''' <br /> $250<br /> This money is both optional and flexible. It's generally used to help fill in for things like getting situational discounts to help get educators to camp, to pay for unusual activities or to provide more funds to a specific area that needs it.<br /> Family Fun night and Dodgeball are covered by the Activities budget and therefore don't use this money</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations&diff=797 PA State Park Regulations 2018-03-04T17:44:50Z

<p>Haydee: </p> <hr /> <div>Camp Shehaqua is in Hickory Run State Park, controlled by the Pennsylvania Department of Conservation and Natural Resources. As such, Shehaqua Family is bound by state law when using the state park. The relevant law is Title 17 of the PA state code. [http://www.dcnr.state.pa.us/stateparks/rulesandregulations/index.htm]<br /> <br /> Construction or improvements to any building or sign must be approved by the park rangers. <br /> <br /> All signs must be temporary and on the rented buildings only.<br /> <br /> The following is prohibited without special permission of the park rangers, and Shehaqua Family will generally not entertain doing so.<br /> * Removal, damage, or defacement of any building or sign.<br /> * Fundraising.<br /> * Using a chain saw.<br /> * Feeding the wildlife.<br /> * Planting trees.<br /> * Pyrotechnics.<br /> <br /> The following is prohibited.<br /> * Pets of any kind, regardless of whether they are kept on a leash or in a cage. Service animals are allowed, but the park rangers require advance notice with a description of the animal.<br /> * Alcohol at any time by persons of any age.<br /> * Creating a fire outside of an approved fireplace.<br /> * Leaving an unattended fire burning.<br /> * Using, possessing uncased, or uncasing firearms, archery equipment, slingshot, or any device capable of propelling a projectile except within a valid range for target shooting.<br /> <br /> The park is closed after dark.<br /> * Except for driving to or from Shehaqua for arrival or departure or for a shopping trip leaving the Shehaqua area which starts at the gate on the gravel road after dark is against the park rule.<br /> <br /> ==New Rule Announced in 2017:==<br /> The camp must be under the immediate direction of a trained camp director, a person of mature judgement and at least 25 years of age.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Program_Policies&diff=791 Program Policies 2017-07-21T01:41:07Z

<p>Haydee: </p> <hr /> <div>Program directors are expected to familiarize themselves with these policies before directing any Shehaqua program.<br /> <br /> New policies can be added and existing policies can be changed by the Shehaqua Council.<br /> <br /> <br /> == Special Education Tracks ==<br /> <br /> The Education Circle may propose special education tracks for a program, but the program director has the final say whether to accept a special track.<br /> <br /> === Paying Presenters for Special Education Tracks at Shehaqua Programs ===<br /> We can offer professional speakers free camp. Participants will have to pay a fee in addition to the regular camp fee to be able to attend professional presentations by a paid speaker. The speaker's payments will be funded exclusively from this surcharge. Any exceptions to this rule would need to be discussed with the Council and require a 2-month advance notice to the Council.<br /> <br /> == Meals and Lodging for Guests/Unregistered Visitors ==<br /> === Meal Fees for Drop-in Guests for Family Camp in Summer ===<br /> The meal fee for visitors at our programs is $7 per meal (breakfast, lunch, or dinner). Rather than having the registrar collect this fee from visitors as we have done until now, we will encourage visitors to leave this fee in a donation box, as a suggested donation of $7.<br /> <br /> === Lodging Fee for Guests/Unregistered Visitors ===<br /> The price for non-registered overnight guests at programs that take place at Camp Shehaqua (Hickory Run State Park) is $14 per night.<br /> <br /> === Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival ===<br /> The $7 per meal fee does not apply for the Spring Gathering and Fall Festival. Instead we have these "day pass" fees in effect, which include meal and activities:<br /> * $25 early bird from after lunch till end of day / $30 late fee<br /> * $30 / $35 if lunch is included<br /> <br /> === Free Meal for Visiting Presenter ===<br /> A free meal can be offered to any speaker and their spouse and children under 21 if they visit for the sole reason of giving a presentation and are not otherwise compensated. Whoever invites the presenters and offers the free meal will need to inform the registrar about this arrangement. The meal expense will be charged to the program budget.<br /> <br /> == Promotion of other Organizations and Events ==<br /> To avoid the impression of partiality and to keep Shehaqua Family independent, we do not allow public promotion or printed advertising of another organization or organization's events (Unification-Church-related or not) at Shehaqua Family programs.<br /> <br /> # After obtaining permission from the program camp director and program education director, individuals may hold a small optional event to talk about a program during free time in an otherwise unused space.<br /> # Individuals may privately and discreetly give a leaflet to another participant, but may NOT leave leaflets and flyers around the camp. Any leaflets and ads found in Camp will promptly be removed and the distributor will be asked to cease all distribution activities.<br /> <br /> Events, presentations, flyers, and announcements to a general assembly of event participants may NOT promote or criticize any group or splinter group of the Unification Movement, or any other organization.<br /> <br /> It is recommended that the program directors consult with advisers prior to giving permission for an event. It is also recommended that the program directors only allow events scheduled prior to the beginning of a program to allow adequate review of the event.<br /> <br /> == Safety and Order ==<br /> === Enforcing the Code of Conduct ===<br /> * The Program Director is responsible for understanding the [[Code_of_Conduct|Shehaqua Code of Conduct]], and for enforcing it. <br /> * The program director is responsible for reading the document [[Consequences for Code of Conduct Offenses]] and applying the appropriate consequences outlined in the document. <br /> * The program director is required to read the Google document with ongoing incident reports before the program and update it after the program. To protect the identity of previous offenders, the link to this Google document with ongoing incident reports is not public. The program director should request the link from the appropriate program circle. The incident report might identify people who cannot be given leadership assignments for a year or two, as part of their consequence. The program director therefore has to read the report before group leader assignments are made and communicate with the education director about any restrictions.<br /> <br /> === Shehaqua Family Camp Noise Ordinance ===<br /> Shehaqua Family Camp Noise Ordinance: No loud, electronically amplified music after 9PM, except for scheduled events approved by the program director.<br /> <br /> === Hawk Falls are Off Limits During Hikes ===<br /> <br /> == Sick Policy ==<br /> # Anyone sick (suffering from a cold, flu, diarrhea, or any other infectious illness) is not allowed to work in the kitchen. The camp director needs to get a substitute or, in case the cook is sick, make arrangements for assistants or helpers to take over cooking. If needed, the nurse can make the assessment of who is too sick to work in the kitchen. (http://www.shehaquafamily.org/wiki/index.php?title=File:2015_PA_Food_Safety_.jpg)<br /> # Anyone sick should report to the nurse. The nurse can determine who needs to sleep in the infirmary to be secluded from others.<br /> # Sick people should not help themselves for food from the serving tables, but can ask others to bring them food.<br /> <br /> == Celebrating Birthdays at Our Programs ==<br /> * If a birthday is being celebrated in public, it has to be inclusive and celebrated at a time everyone is present. Everybody whose birthday happens during one of our programs should be treated the same. Not just one person's birthday is to be celebrated.<br /> <br /> * If family members and/or friends want to celebrate a birthday for one person only, they should do it in a building other than the main building and coordinate with the camp director. <br /> <br /> * Birthday cakes or other material expenses will not be covered by camp, and the cook will not bake birthday cakes. If the cook agrees, families and friends can purchase the materials from their own funds and can bake in the kitchen during a time when no meals are prepared.<br /> <br /> == Program Director’s Authority to Extend Early Bird Fees ==<br /> Sometimes it's hard for a program director to fill all important staff positions before the early bird deadline. If the fees go up, it might become harder to recruit people. The program director therefore has the authority to extend the deadline on the early bird discount (usually May 31) to fill some important staff positions. But the decision to grant an individual an extension has to be approved by 3 people (for example: camp director, education director, and registrar, education circle facilitator, family camp circle facilitator, etc).<br /> This applies to the following staff positions: Camp directors and co-directors (in this case the power to extend the early bird fee given to the Family Camp Circle), education directors/co-directors, cooks and assistant cooks, experienced general affairs person, and special speakers.<br /> <br /> == Program Director’s budget ==<br /> Program directors get a budget for discretionary expenses. Please check with the accountant for the exact amount for your program. These funds may only be spent on items directly improving the program and benefiting all the participants equally. This money should be used conservatively—no need to spend it unless it's really needed.<br /> <br /> == Selling Items at Shehaqua Programs ==<br /> We do not allow camp participants to sell items (books, etc) at camp, unless it is done at the camp store table in the corner of the dining hall, and with the consent of the camp store keeper. We ask that 10% of all sales be donated to the Shehaqua Family.<br /> <br /> == Deadline for initiating a program at the PA State Park facility ==<br /> In order to apply for a program at the PA State Park there needs to be by January 31 a camp director who understands he/she needs to find a cook and a logistics team.<br /> <br /> == Recommendation to use paper products for serving meals ==<br /> For environmental purposes is it recommended to use paper products, not styrofoam products, for serving meals, even if the cost is slightly higher.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Camp_Director&diff=790 Camp Director 2017-07-19T13:33:50Z

<p>Haydee: </p> <hr /> <div>== Before Camp ==<br /> <br /> *With the Media & Communications Circle, advertises the camp program via newsletters, announcements, and other means of communication before opening of registration<br /> **Writes an introduction for the Shehaqua newsletter<br /> **Announces any special programs or tracks planned for a particular week of camp<br /> *Facilitates or attends conference calls and email exchanges in months leading up to camp (~biweekly, then weekly as needed)<br /> *Recruits key staff. For example, at Family Camp:<br /> **Education Director<br /> **Assistant Director<br /> **General Affairs Director<br /> **Sports Coordinator<br /> **Crafts Organizer<br /> **Food Services Director (Head Cook)<br /> **Recruits 1 or 2 lifeguards<br /> *With Education Director<br /> **Coordinates with the education director to provide quality spiritual growth for participants and lets him/her do the assignments for those who will be presenters or group leaders<br /> **Makes sure the presenters know about their assignment and age group at least 1 month before the program starts<br /> *With core team:<br /> **Develops the overall theme of the camp, if desired<br /> **Develops a camp program and schedule and has it ready for printing 10 days before the first programs starts<br /> ***Makes use of templates and examples from previous camps<br /> ***Works with advisors and camp veterans to develop a comprehensive plan <br /> **Ensure necessary volunteer positions have been filled, ex:<br /> ***Hike leader, evening monitor, drink manager<br /> ***See the [http://shehaquafamily.live4joy.org/wiki/index.php?title=Assignments wiki] for a list of all volunteer positions. Positions may be adjusted as fits the needs of your particular week.<br /> **Up to 1 week prior to camp: Contacts all adults, including young adults, to welcome them to the camp and discuss their volunteer assignment during camp. End with a clear understanding of the volunteer assignment.<br /> ***Good communication with every adult & young adult will result in a smoother start of camp and a good foundation to work with them.<br /> *Coordinate with General Affairs Director to meet all staging needs<br /> *Ensures that any safety and security issues have been addressed<br /> *If it's the first week of family camp: Recruits a move-in crew who works with the logistics director and comes ahead of the camp program to move the equipment from the storage and set it up at camp.<br /> *If it's the last week of family camp: Recruits a move-out crew who works with the logistics director and stays after camp to close it down and move the equipment to the storage.<br /> <br /> == During Camp ==<br /> <br /> *Ensure [[PA State Park Regulations]] are being followed<br /> *Arrives early (~1 day) and checks on preparations to begin the camp program<br /> *Stays at camp for the duration of the program <br /> *Coordinates and prepares staff for the orientation segment of the program <br /> *Keeps the schedule on time (via the Song Leader for meal times)<br /> **Is one step ahead of the daily schedule and ensures that plans are followed<br /> **Checks in with the educators and activity organizers so they are aware of the schedule <br /> **Coordinates with General Affairs and logistics team so that all staging is completed on time<br /> **Checks in with the cook and kitchen staff so meals are prepared on time<br /> *Makes announcements as needed to gather or mobilize campers (may be delegated)<br /> **Orientation details<br /> **Time to gather for meals<br /> **Meeting places for group activities<br /> **Any program changes requiring relocation of an activity<br /> *Addresses the concerns of campers as they arise<br /> *Checks up on volunteers and their assignments: <br /> **Verifies that volunteers are fulfilling their assignments and have the resources needed to fulfill their assignments<br /> **Changes or/and fills assignments as needed<br /> *Prepares staff for the schedule of the following day<br /> **Holds a daily/nightly meeting with the key staff and opens it up to any interested adults<br /> ***Reflects on what worked and what needs improvement<br /> * Makes sure the move-out crew is ready to assist the logistics director and there are enough people available for the task<br /> <br /> == After Camp ==<br /> <br /> *Responds to any requests for letters of recommendation made by camp volunteers<br /> *Communicates with the camp director of the next week for an easier transition<br /> *Reads all evaluations, reflections and surveys collected during camp<br /> *Submits reports<br /> **Makes a 1-page report for the Council/Representatives of what worked/didn’t work based on evaluations. Makes any suggestions of improvement for next year.<br /> **Writes a brief report about camp using photos and camper quotes that is appropriate to the general public<br /> <br /> [[Category:Staff Descriptions]]<br /> [[Category:Camp Shehaqua Staff Descriptions]]<br /> [[Category:Winter Retreat Staff Descriptions]]</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Babysitter&diff=789 Babysitter 2017-07-15T02:32:02Z

<p>Haydee: </p> <hr /> <div>Time Required: 2 hours/day<br /> <br /> A babysitter will be responsible for taking care of a reasonable number of children (if a very small child, may be just one) ages one to six in order to allow their parents to participate in activities together, and/or give the parents a chance to socialize with other adults. This would probably be during the morning education time, but it can be any time that the parents and babysitter work out.<br /> <br /> The qualifications for this position entail a love for young children, an abundant amount of patience, very keen and sharp eyes (these little ones are fast and move constantly!) and the ability to be firm but fair when necessary in cases such as temper tantrums, and crying out of hunger or tiredness. The program organizers will do their best to match babysitters with families they already know, feel free to invite grandparents to come along!<br /> <br /> Some of these children may be in diapers still, so you should know how to/ be comfortable with changing a diaper. If you do not know, you can always ask one of the moms to teach you; they will gladly show you. It would also be helpful to have lots of energy, for they will want to play with you constantly. Most importantly, have fun! They will love you instantly, and you will probably love them, so your two hours of babysitting will not even feel like work.</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Babysitter&diff=788 Babysitter 2017-07-15T02:31:11Z

<p>Haydee: </p> <hr /> <div>Time Required: 2 hours/day<br /> <br /> A babysitter will be responsible for taking care of a reasonable number of children (if a very small child, may be just one) ages one to six in order to allow their parents to participate in activities together, and/or give the parents a chance to socialize with other adults. This would probably be during the morning education time, but it can be any time that the parents and babysitter work out.<br /> <br /> The qualifications for this position entail a love for young children, an abundant amount of patience, very keen and sharp eyes (these little ones are fast and move constantly!) and the ability to be firm but fair when necessary in cases such as temper tantrums, and crying out of hunger or tiredness. The program organizers will do their best to match babysitters with families they already know, feel free to invite grandparents to come along!<br /> <br /> Some of these children may be in diapers still, so you should know how to/ be comfortable with changing a diaper. If you do not know, you can always ask one of the moms to teach you; they will gladly show you. It would also be helpful to have lots of energy, for they will want to play with you constantly. Most importantly, have fun! They will love you instantly, and you will probably love them, so your two hours of babysitting will not even feel like work.<br /> <br /> [[Category:Staff Descriptions]]<br /> [[Category:Winter Retreat Staff Descriptions]]</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Head_Cook&diff=787 Head Cook 2017-07-11T20:37:32Z

<p>Haydee: </p> <hr /> <div>{| class="wikitable"<br /> |-<br /> ! Physical Capability !! Required<br /> |-<br /> | Long periods of standing || yes<br /> |-<br /> | Walking long distances || no<br /> |-<br /> | Heavy lifting || yes<br /> |}<br /> <br /> Time required: Plan and purchase some items before camp; at camp from move-in to move-out time with some days of break in between, if required<br /> <br /> [[File:Kitchen-Stocked.jpg|200px|thumb|The kitchen]]<br /> <br /> [[File:Kitchen-Refrigerator.jpg|200px|thumb|The refrigerator]]<br /> <br /> [[File:Kitchen-Freezer.jpg|200px|thumb|The freezer]]<br /> <br /> The head cook's assignments include:<br /> <br /> * Maintain and replace equipment (utensils, small appliances).<br /> * Manage all kitchen operations.<br /> * Experience in quantity cooking preferred. Types of dishes: stocks, soups, sauces, eggs, dairy, salads, sandwiches, cereals, fruits, vegetables, meat, poultry, pasta, fish, pizza.<br /> * Prepare and cook full course meals. Determine size of food proportions. Ensure quality of food.<br /> * Prepare dishes for campers with food intolerances and other special needs (children).<br /> * Must be able to work on the griddle and ovens.<br /> * Must have knowledge about food safety. Must instruct everyone in the kitchen (helpers, servers, cleanup team) about food safety and make sure that instructions are followed. Makes sure no children under 12 years old serve food to others.<br /> * Inspect kitchen and food service areas for cleanliness and safety. Must have knowledge about food safety. Must instruct everyone in the kitchen (helpers, servers, cleanup team) about food safety and make sure that instructions are followed.<br /> * Must be able to lift boxes up to 30 lb.<br /> * Instruct the meal serving coordinator and serving team leaders, the dining hall manager, and the drink manager.<br /> * Lead the set up and break down of kitchen equipment before and after camp. Only tables, stove, sinks and refrigeration are provided by the park, we bring in everything else.<br /> <br /> [[Category:Staff Descriptions]]<br /> [[Category:Food Staff]]<br /> [[Category:Camp Shehaqua Staff Descriptions]]<br /> [[Category:Winter Retreat Staff Descriptions]]</div>

Haydee https://www.shehaquafamily.org/wiki/index.php?title=Meal_Serving_Coordinator&diff=786 Meal Serving Coordinator 2017-07-11T20:33:14Z

<p>Haydee: </p> <hr /> <div>Needed: 1 person<br /> <br /> Time required: Right before singing starts until halfway through the meal<br /> <br /> The meal serving coordinator's assignments include:<br /> <br /> * Makes sure no children under 12 years old serve food to others<br /> * Coaches meal servers on how to serve efficiently<br /> * Make sure the set-up for the meals is complete: All appropriate condiments are out, and there are enough plates and utensils in all the necessary places.<br /> * Replenish items that are getting low, i.e. syrup<br /> * Clean up spills when necessary<br /> * Keeps the food lines moving smoothly<br /> <br /> [[Category:Staff Descriptions]]<br /> [[Category:Food Staff]]<br /> [[Category:Camp Shehaqua Staff Descriptions]]<br /> [[Category:Winter Retreat Staff Descriptions]]</div>

Haydee