Shehaqua Family Guidebook - User contributions [en]

Consequences for Code of Conduct Offenses

2026-04-16T01:33:10Z

Joshuaan:

== Illegal or Dangerous Activities ==
If a person is caught doing illegal activities or actions that pose immediate danger to other campers or themselves, the [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] below does not apply. The offender will be asked to leave camp immediately without getting a refund. For a partial list of illegal activities, see [[PA State Park Regulations]].

== Incident Report ==
* We have an ongoing incident report shared document with the date, type of offense, and the names of people involved. This document is accessible to program directors and main staff. Each offense needs to be added to the incident report by the program director. The offenders and their parents should be informed at the time of the offense.
* If someone has a consequence in the incident report that occurred in a previous program, then a new offense will be counted as the second offense, even if it is the first offense in that particular program. Records stay in the report for two years.

== Three-Step Process for Consequences for Offenders of the Code of Conduct ==
==== First Offense ====
The camp director will have a one-on-one talk with the offender. If the camp director is a young adult, he/she together with an older co-director, education director, or other parent will talk with them.

==== Second Offense ====
* The camp director and, if applicable, a parent will have a talk with the child and the child's parents. If the child is adopted, parents will be called on the phone and the adopted parents will be included in the talk.
* The child will be told to sleep in the parents'/adopted parents' cabin the next night.
* If the child's offense was during the last night of camp, they will have to sleep in the parent's cabin the first night of the next program they participate.
* They will not be allowed to be a group leader or main staff member for 1-2 years. Exact time to be decided by the program director, based on the severity of the offense.
* They will be told that a 3rd offense will have the consequence of having to leave camp or not be allowed to camp for 1 year.

==== Third Offense ====
* The offender will be asked to leave camp. The unused portion of the camp fee for any accompanying family member can be refunded. The fee for the offending person will not be refunded.
* If the 3rd offense happens during the last night of camp, their registrations will be blocked for 1 year unless there is a written apology and promise to follow the camp rules.

== Guidelines for Enforcing Curfew ==

It is recommended that the program director assign a reliable person to do a night patrol check on some nights, and especially on the last night. This role is not an official volunteer assignment. The night patrol person must know the faces and names of each person in the assigned teen lodge and have parent contact information on hand.

=== Curfew and Cabin Checks ===

12:00 am is lights-out time, the latest time when everyone is supposed to go to sleep. Camp directors can change the lights-out time (example: 11:00 pm during a week with younger families). Rather than continuously patrolling all of camp, the night patrol conducts a random cabin check at an unannounced time between lights-out and 5:00 am. The number of people in each building should match the number on the list and notes the names of the people missing.

=== If someone is not in their assigned lodge ===

# The night patrol calls the missing person's parents (or adopted parents), or knocks on the parents' cabin door — regardless of the hour.
# The parents are responsible for finding their child.
# The night patrol reports the names and incident to the camp director the next morning.
# '''Consequence:''' The person must sleep in their parents' (or adopted parents') cabin for the remainder of the week and this counts as a first offence. If it's the last day of camp they will have to sleep in their parents' cabin next year.

=== Locating Missing People ===

If the missing person cannot be found right away, the meadow, the sports field, the dining hall, empty staff buildings and cabins, the pool area, and the waterfall just outside of Shehaqua are places where people have been found in previous years.

=== Park Rangers ===

In the past, the park rangers have patrolled the park at night, and they got very upset when they found campers wandering around outside of camp after midnight.

== Guidelines for Enforcing Other Offenses ==

For offenses other than violation of curfew, such as inappropriate clothing, inappropriate language, or flirting, the camp director and, if applicable, a parent should also have a talk with the offending person and their parents. The [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] applies for such offenses, too.

Consequences for Code of Conduct Offenses

2026-04-16T01:28:25Z

Joshuaan:

== Illegal or Dangerous Activities ==
If a person is caught doing illegal activities or actions that pose immediate danger to other campers or themselves, the [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] below does not apply. The offender will be asked to leave camp immediately without getting a refund. For a partial list of illegal activities, see [[PA State Park Regulations]].

== Incident Report ==
* We have an ongoing incident report shared document with the date, type of offense, and the names of people involved. This document is accessible to program directors and main staff. Each offense needs to be added to the incident report by the program director. The offenders and their parents should be informed at the time of the offense.
* If someone has a consequence in the incident report that occurred in a previous program, then a new offense will be counted as the second offense, even if it is the first offense in that particular program. Records stay in the report for two years.

== Three-Step Process for Consequences for Offenders of the Code of Conduct ==
==== First Offense ====
The camp director will have a one-on-one talk with the offender. If the camp director is a young adult, he/she together with an older co-director, education director, or other parent will talk with them.

==== Second Offense ====
* The camp director and, if applicable, a parent will have a talk with the child and the child's parents. If the child is adopted, parents will be called on the phone and the adopted parents will be included in the talk.
* The child will be told to sleep in the parents'/adopted parents' cabin the next night.
* If the child's offense was during the last night of camp, they will have to sleep in the parent's cabin the first night of the next program they participate.
* They will not be allowed to be a group leader or main staff member for 1-2 years. Exact time to be decided by the program director, based on the severity of the offense.
* They will be told that a 3rd offense will have the consequence of having to leave camp or not be allowed to camp for 1 year.

==== Third Offense ====
* The offender will be asked to leave camp. The unused portion of the camp fee for any accompanying family member can be refunded. The fee for the offending person will not be refunded.
* If the 3rd offense happens during the last night of camp, their registrations will be blocked for 1 year unless there is a written apology and promise to follow the camp rules.

== Guidelines for Enforcing Curfew ==

It is recommended that the program director assign a reliable person to do a night patrol check on some nights, and especially on the last night. This role is not an official volunteer assignment. The night patrol person must know the faces and names of each person in the assigned teen lodge and have parent contact information on hand.

=== Curfew and Cabin Checks ===

12:00 am is lights-out time, the latest time when everyone is supposed to go to sleep. Camp directors can change the lights-out time (example: 11:00 pm during a week with younger families). Rather than continuously patrolling all of camp, the night patrol conducts a random cabin check at an unannounced time between lights-out and 5:00 am. The number of people in each building should match the number on the list and notes the names of the people missing.

=== If someone is not in their assigned lodge ===

# The night patrol calls the missing person's parents (or adopted parents), or knocks on the parents' cabin door — regardless of the hour.
# The parents are responsible for finding their child.
# The night patrol reports the names and incident to the camp director the next morning.
# '''Consequence:''' The person must sleep in their parents' (or adopted parents') cabin for the remainder of the week and this counts as a first offence.

=== Locating Missing People ===

If the missing person cannot be found right away, the meadow, the sports field, the dining hall, empty staff buildings and cabins, the pool area, and the waterfall just outside of Shehaqua are places where people have been found in previous years.

=== Park Rangers ===

In the past, the park rangers have patrolled the park at night, and they got very upset when they found campers wandering around outside of camp after midnight.

== Guidelines for Enforcing Other Offenses ==

For offenses other than violation of curfew, such as inappropriate clothing, inappropriate language, or flirting, the camp director and, if applicable, a parent should also have a talk with the offending person and their parents. The [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] applies for such offenses, too.

Consequences for Code of Conduct Offenses

2026-04-16T01:26:25Z

Joshuaan: /* Guidelines for Enforcing Curfew */

== Illegal or Dangerous Activities ==
If a person is caught doing illegal activities or actions that pose immediate danger to other campers or themselves, the [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] below does not apply. The offender will be asked to leave camp immediately without getting a refund. For a partial list of illegal activities, see [[PA State Park Regulations]].

== Incident Report ==
* We have an ongoing incident report shared document with the date, type of offense, and the names of people involved. This document is accessible to program directors and main staff. Each offense needs to be added to the incident report by the program director. The offenders and their parents should be informed at the time of the offense.
* If someone has a consequence in the incident report that occurred in a previous program, then a new offense will be counted as the second offense, even if it is the first offense in that particular program. Records stay in the report for two years.

== Three-Step Process for Consequences for Offenders of the Code of Conduct ==
==== First Offense ====
The camp director will have a one-on-one talk with the offender. If the camp director is a young adult, he/she together with an older co-director, education director, or other parent will talk with them.

==== Second Offense ====
* The camp director and, if applicable, a parent will have a talk with the child and the child's parents. If the child is adopted, parents will be called on the phone and the adopted parents will be included in the talk.
* The child will be told to sleep in the parents'/adopted parents' cabin the next night.
* If the child's offense was during the last night of camp, they will have to sleep in the parent's cabin the first night of the next program they participate.
* They will not be allowed to be a group leader or main staff member for 1-2 years. Exact time to be decided by the program director, based on the severity of the offense.
* They will be told that a 3rd offense will have the consequence of having to leave camp or not be allowed to camp for 1 year.

==== Third Offense ====
* The offender will be asked to leave camp. The unused portion of the camp fee for any accompanying family member can be refunded. The fee for the offending person will not be refunded.
* If the 3rd offense happens during the last night of camp, their registrations will be blocked for 1 year unless there is a written apology and promise to follow the camp rules.

== Guidelines for Enforcing Curfew ==

It is recommended that the program director assign a reliable person to do a night patrol check on some nights, and especially on the last night. This role is not an official volunteer assignment. The night patrol person must know the faces and names of each person in the assigned teen lodge and have parent contact information on hand.

=== Curfew and Cabin Checks ===

12:00 am is lights-out time, the latest time when everyone is supposed to go to sleep. Camp directors can change the lights-out time (example: 11:00 pm during a week with younger families). Rather than continuously patrolling all of camp, the night patrol conducts a random cabin check at an unannounced time between lights-out and 5:00 am. The number of people in each building should match the number on the list and notes the names of the people missing.

=== If someone is not in their assigned lodge ===

# The night patrol calls the missing person's parents (or adopted parents), or knocks on the parents' cabin door — regardless of the hour.
# The parents are responsible for finding their child.
# The night patrol reports the names and incident to the camp director the next morning.
# '''Consequence:''' The person must sleep in their parents' (or adopted parents') cabin for the remainder of the week.

=== Locating Missing People ===

If the missing person cannot be found right away, the meadow, the sports field, the dining hall, empty staff buildings and cabins, the pool area, and the waterfall just outside of Shehaqua are places where people have been found in previous years.

=== Park Rangers ===

In the past, the park rangers have patrolled the park at night, and they got very upset when they found campers wandering around outside of camp after midnight.

== Guidelines for Enforcing Other Offenses ==

For offenses other than violation of curfew, such as inappropriate clothing, inappropriate language, or flirting, the camp director and, if applicable, a parent should also have a talk with the offending person and their parents. The [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] applies for such offenses, too.

Consequences for Code of Conduct Offenses

2026-04-16T01:14:02Z

Joshuaan:

== Illegal or Dangerous Activities ==
If a person is caught doing illegal activities or actions that pose immediate danger to other campers or themselves, the [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] below does not apply. The offender will be asked to leave camp immediately without getting a refund. For a partial list of illegal activities, see [[PA State Park Regulations]].

== Incident Report ==
* We have an ongoing incident report shared document with the date, type of offense, and the names of people involved. This document is accessible to program directors and main staff. Each offense needs to be added to the incident report by the program director. The offenders and their parents should be informed at the time of the offense.
* If someone has a consequence in the incident report that occurred in a previous program, then a new offense will be counted as the second offense, even if it is the first offense in that particular program. Records stay in the report for two years.

== Three-Step Process for Consequences for Offenders of the Code of Conduct ==
==== First Offense ====
The camp director will have a one-on-one talk with the offender. If the camp director is a young adult, he/she together with an older co-director, education director, or other parent will talk with them.

==== Second Offense ====
* The camp director and, if applicable, a parent will have a talk with the child and the child's parents. If the child is adopted, parents will be called on the phone and the adopted parents will be included in the talk.
* The child will be told to sleep in the parents'/adopted parents' cabin the next night.
* If the child's offense was during the last night of camp, they will have to sleep in the parent's cabin the first night of the next program they participate.
* They will not be allowed to be a group leader or main staff member for 1-2 years. Exact time to be decided by the program director, based on the severity of the offense.
* They will be told that a 3rd offense will have the consequence of having to leave camp or not be allowed to camp for 1 year.

==== Third Offense ====
* The offender will be asked to leave camp. The unused portion of the camp fee for any accompanying family member can be refunded. The fee for the offending person will not be refunded.
* If the 3rd offense happens during the last night of camp, their registrations will be blocked for 1 year unless there is a written apology and promise to follow the camp rules.

== Guidelines for Enforcing Curfew ==

* It is recommended that the program director assign a few reliable people to do night patrol duty on some nights, and especially on the last night. This role is not an official volunteer assignment, and in order for everyone to get enough rest at least some nights, the night patrol people should not be the same people every night. One male and one female person, with one being a young adult and one a parent, would be optimal so they can enter the boys and girls lodges and because of possible authority issues.

* 12:00 am is lights-out time, the latest time when everyone is supposed to go to sleep, and 12:30 am is lodge/cabin curfew. Camp directors can change the lights-out time. (Example: 11:00 pm during a week with younger families.) If the night patrol finds activities after 12:30 am:
# They record the names of the offenders. The night patrol has the authority to ask everybody for their names.
# They tell them to go to their lodge or cabin to sleep and ask them to report to the camp director in the morning.
# The night patrol reports the names to the camp director the next morning and explains the incident.

* The night patrol will check any time after ½ hour after the dining hall is officially closed for missing people in the lodges. The number of people in each building should match the number of people on the list. The list of who is sleeping where can be viewed in the dining hall or can be received from the registrar. This list should be accurate, since participants are asked during registration to report any changes of their sleeping arrangement.
* If there are missing people, the night patrol looks for them. The meadow, the sports field, the dining hall, empty staff buildings and cabins, the pool area, the waterfall just outside of Shehaqua are places where people were hanging out in previous years.

* If the missing people can’t be found, the number of missing people is reported to the camp director the next morning.
* Being caught outside the cabin or lodge after curfew counts as one offense. Being caught a second time later that same night (after having been told to go to bed when caught the first time) counts as a second offense.
* In the past, the park rangers have patrolled the park at night, and they got very upset when they found campers wandering around outside of the camp after midnight.

== Guidelines for Enforcing Other Offenses ==

For offenses other than violation of curfew, such as inappropriate clothing, inappropriate language, or flirting, the camp director and, if applicable, a parent should also have a talk with the offending person and their parents. The [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] applies for such offenses, too.

Consequences for Code of Conduct Offenses

2026-04-16T01:13:09Z

Joshuaan:

== Illegal or Dangerous Activities ==
If a person is caught doing illegal activities or actions that pose immediate danger to other campers or themselves, the [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] below does not apply. The offender will be asked to leave camp immediately without getting a refund. For a partial list of illegal activities, see [[PA State Park Regulations]].

== Incident Report ==
* We have an ongoing incident report shared document with the date, type of offense, and the names of people involved. This document is accessible to program directors and main staff. Each offense needs to be added to the incident report by the program director. The offenders and their parents should be informed at the time of the offense.
* If someone has a consequence in the incident report that occurred in a previous program, then a new offense will be counted as the second offense, even if it is the first offense in that particular program. Records stay in the report for two years.

== Three-Step Process for Consequences for Offenders of the Code of Conduct ==
==== First Offense ====
The camp director will have a one-on-one talk with the offender. If the camp director is a young adult, he/she together with an older co-director, education director, or other parent will talk with them.

==== Second Offense ====
* The camp director and, if applicable, a parent will have a talk with the child and the child's parents. If the child is adopted, parents will be called on the phone and the adopted parents will be included in the talk. The child will be told to sleep in the parents'/adopted parents' cabin the next night.
* If the child's offense was during the last night of camp, they will have to sleep in the parent's cabin the first night of the next program they participate.
* They will not be allowed to be a group leader or main staff member for 1-2 years. Exact time to be decided by the program director, based on the severity of the offense.
* They will be told that a 3rd offense will have the consequence of having to leave camp or not be allowed to camp for 1 year.

==== Third Offense ====
The offender will be asked to leave camp. The unused portion of the camp fee for any accompanying family member can be refunded. The fee for the offending person will not be refunded. If the 3rd offense happens during the last night of camp, their registrations will be blocked for 1 year unless there is a written apology and promise to follow the camp rules.

== Guidelines for Enforcing Curfew ==

* It is recommended that the program director assign a few reliable people to do night patrol duty on some nights, and especially on the last night. This role is not an official volunteer assignment, and in order for everyone to get enough rest at least some nights, the night patrol people should not be the same people every night. One male and one female person, with one being a young adult and one a parent, would be optimal so they can enter the boys and girls lodges and because of possible authority issues.

* 12:00 am is lights-out time, the latest time when everyone is supposed to go to sleep, and 12:30 am is lodge/cabin curfew. Camp directors can change the lights-out time. (Example: 11:00 pm during a week with younger families.) If the night patrol finds activities after 12:30 am:
# They record the names of the offenders. The night patrol has the authority to ask everybody for their names.
# They tell them to go to their lodge or cabin to sleep and ask them to report to the camp director in the morning.
# The night patrol reports the names to the camp director the next morning and explains the incident.

* The night patrol will check any time after ½ hour after the dining hall is officially closed for missing people in the lodges. The number of people in each building should match the number of people on the list. The list of who is sleeping where can be viewed in the dining hall or can be received from the registrar. This list should be accurate, since participants are asked during registration to report any changes of their sleeping arrangement.
* If there are missing people, the night patrol looks for them. The meadow, the sports field, the dining hall, empty staff buildings and cabins, the pool area, the waterfall just outside of Shehaqua are places where people were hanging out in previous years.

* If the missing people can’t be found, the number of missing people is reported to the camp director the next morning.
* Being caught outside the cabin or lodge after curfew counts as one offense. Being caught a second time later that same night (after having been told to go to bed when caught the first time) counts as a second offense.
* In the past, the park rangers have patrolled the park at night, and they got very upset when they found campers wandering around outside of the camp after midnight.

== Guidelines for Enforcing Other Offenses ==

For offenses other than violation of curfew, such as inappropriate clothing, inappropriate language, or flirting, the camp director and, if applicable, a parent should also have a talk with the offending person and their parents. The [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] applies for such offenses, too.

Consequences for Code of Conduct Offenses

2026-04-16T01:11:55Z

Joshuaan:

== Illegal or Dangerous Activities ==
If a person is caught doing illegal activities or actions that pose immediate danger to other campers or themselves, the [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] below does not apply. The offender will be asked to leave camp immediately without getting a refund. For a partial list of illegal activities, see [[PA State Park Regulations]].

== Incident Report ==
* We have an ongoing incident report shared document with the date, type of offense, and the names of people involved. This document is accessible to program directors and main staff. Each offense needs to be added to the incident report by the program director. The offenders and their parents should be informed at the time of the offense.
* If someone has a consequence in the incident report that occurred in a previous program, then a new offense will be counted as the second offense, even if it is the first offense in that particular program. Records stay in the report for two years.

== Three-Step Process for Consequences for Offenders of the Code of Conduct ==
==== First Offense ====
The camp director will have a one-on-one talk with the offender. If the camp director is a young adult, he/she together with an older co-director, education director, or other parent will talk with them.

==== Second Offense ====
* The camp director and, if applicable, a parent will have a talk with the child and the child's parents. If the child is adopted, parents will be called on the phone and the adopted parents will be included in the talk. The child will be told to sleep in the parents'/adopted parents' cabin the next night. If the child's offense was during the last night of camp, they will have to sleep in the parent's cabin the first night of the next program they participate. They will be told that a 3rd offense will have the consequence of having to leave camp or not be allowed to camp for 1 year.
* Anyone with 2 or more offenses will not be allowed to be a group leader or main staff member for 1-2 years. Exact time to be decided by the program director, based on the severity of the offense.

==== Third Offense ====
The offender will be asked to leave camp. The unused portion of the camp fee for any accompanying family member can be refunded. The fee for the offending person will not be refunded. If the 3rd offense happens during the last night of camp, their registrations will be blocked for 1 year unless there is a written apology and promise to follow the camp rules.

== Guidelines for Enforcing Curfew ==

* It is recommended that the program director assign a few reliable people to do night patrol duty on some nights, and especially on the last night. This role is not an official volunteer assignment, and in order for everyone to get enough rest at least some nights, the night patrol people should not be the same people every night. One male and one female person, with one being a young adult and one a parent, would be optimal so they can enter the boys and girls lodges and because of possible authority issues.

* 12:00 am is lights-out time, the latest time when everyone is supposed to go to sleep, and 12:30 am is lodge/cabin curfew. Camp directors can change the lights-out time. (Example: 11:00 pm during a week with younger families.) If the night patrol finds activities after 12:30 am:
# They record the names of the offenders. The night patrol has the authority to ask everybody for their names.
# They tell them to go to their lodge or cabin to sleep and ask them to report to the camp director in the morning.
# The night patrol reports the names to the camp director the next morning and explains the incident.

* The night patrol will check any time after ½ hour after the dining hall is officially closed for missing people in the lodges. The number of people in each building should match the number of people on the list. The list of who is sleeping where can be viewed in the dining hall or can be received from the registrar. This list should be accurate, since participants are asked during registration to report any changes of their sleeping arrangement.
* If there are missing people, the night patrol looks for them. The meadow, the sports field, the dining hall, empty staff buildings and cabins, the pool area, the waterfall just outside of Shehaqua are places where people were hanging out in previous years.

* If the missing people can’t be found, the number of missing people is reported to the camp director the next morning.
* Being caught outside the cabin or lodge after curfew counts as one offense. Being caught a second time later that same night (after having been told to go to bed when caught the first time) counts as a second offense.
* In the past, the park rangers have patrolled the park at night, and they got very upset when they found campers wandering around outside of the camp after midnight.

== Guidelines for Enforcing Other Offenses ==

For offenses other than violation of curfew, such as inappropriate clothing, inappropriate language, or flirting, the camp director and, if applicable, a parent should also have a talk with the offending person and their parents. The [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] applies for such offenses, too.

Consequences for Code of Conduct Offenses

2026-04-16T01:02:57Z

Joshuaan:

== Illegal or Dangerous Activities ==
If a person is caught doing illegal activities or actions that pose immediate danger to other campers or themselves, the [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] below does not apply. The offender will be asked to leave camp immediately without getting a refund. For a partial list of illegal activities, see [[PA State Park Regulations]].

== Incident Report ==
* We have an ongoing incident report shared document with the date, type of offense, and the names of people involved. This document is accessible to program directors and main staff. Each offense needs to be added to the incident report by the program director. The offenders and their parents should be informed at the time of the offense.
* If someone has a consequence in the incident report that occurred in a previous program, then a new offense will be counted as the second offense, even if it is the first offense in that particular program. Records stay in the report for two years.

== Three-Step Process for Consequences for Offenders of the Code of Conduct ==
==== Step One - After First Offense ====
The camp director will have a one-on-one talk with the offender. If the camp director is a young adult, he/she together with an older co-director, education director, or other parent will talk with them.

==== Step Two - After Second Offense ====
The camp director and, if applicable, a parent will have a talk with the child and the child's parents. If the child is adopted, the adopted parents will be included in the talk. In addition the parents will be called on the phone. The child will be told to sleep in the parents'/adopted parents' cabin the next night. If the child's offense was during the last night of camp, they will have to sleep in the parent's cabin the first night of the next program they participate. They will be told that a 3rd offense will have the consequence of having to leave camp or not be allowed to camp for 1 year.

==== Step Three - After Third Offense ====
* If the child acts in defiance or has another incident, the child will be asked to leave camp. The unused portion of the camp fee for any accompanying family member can be refunded. The fee for the offending person will not be refunded. If the 3rd offense happens during the last night of camp, their registrations will be blocked for 1 year unless there is an apology and promise to follow the camp rules.
* If the offending people are 18 or older and the parents are not at camp, they will have to stay in the cabin with an older staff member or parent. All other consequences will be the same. If the incident was during the last night, next time they can only come with a parent or other responsible older adult or, if they violate the rules again, they will be asked to leave camp and not be allowed back for 1 year.
* Anyone with 2 or more offenses will not be allowed to be a group leader or main staff member for 1-2 years. Exact time to be decided by the program director, based on the severity of the offense.

== Guidelines for Enforcing Curfew ==

* It is recommended that the program director assign a few reliable people to do night patrol duty on some nights, and especially on the last night. This role is not an official volunteer assignment, and in order for everyone to get enough rest at least some nights, the night patrol people should not be the same people every night. One male and one female person, with one being a young adult and one a parent, would be optimal so they can enter the boys and girls lodges and because of possible authority issues.

* 12:00 am is lights-out time, the latest time when everyone is supposed to go to sleep, and 12:30 am is lodge/cabin curfew. Camp directors can change the lights-out time. (Example: 11:00 pm during a week with younger families.) If the night patrol finds activities after 12:30 am:
# They record the names of the offenders. The night patrol has the authority to ask everybody for their names.
# They tell them to go to their lodge or cabin to sleep and ask them to report to the camp director in the morning.
# The night patrol reports the names to the camp director the next morning and explains the incident.

* The night patrol will check any time after ½ hour after the dining hall is officially closed for missing people in the lodges. The number of people in each building should match the number of people on the list. The list of who is sleeping where can be viewed in the dining hall or can be received from the registrar. This list should be accurate, since participants are asked during registration to report any changes of their sleeping arrangement.
* If there are missing people, the night patrol looks for them. The meadow, the sports field, the dining hall, empty staff buildings and cabins, the pool area, the waterfall just outside of Shehaqua are places where people were hanging out in previous years.

* If the missing people can’t be found, the number of missing people is reported to the camp director the next morning.
* Being caught outside the cabin or lodge after curfew counts as one offense. Being caught a second time later that same night (after having been told to go to bed when caught the first time) counts as a second offense.
* In the past, the park rangers have patrolled the park at night, and they got very upset when they found campers wandering around outside of the camp after midnight.

== Guidelines for Enforcing Other Offenses ==

For offenses other than violation of curfew, such as inappropriate clothing, inappropriate language, or flirting, the camp director and, if applicable, a parent should also have a talk with the offending person and their parents. The [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] applies for such offenses, too.

Consequences for Code of Conduct Offenses

2026-04-16T00:44:56Z

Joshuaan:

== Illegal or Dangerous Activities ==
If a person is caught doing illegal activities or actions that pose immediate danger to other campers or themselves, the [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] below does not apply. The offender will be asked to leave camp immediately without getting a refund. For a partial list of illegal activities, see [[PA State Park Regulations]].

== Incident Report ==
* We have an ongoing incident report in a Google doc with the date, type of offense, and the names of people involved. This document is not accessible to the public, but is accessible to program directors and main staff who are or will be involved in programs. Each offense needs to be added to the incident report by the program director. The offenders and their parents should be informed about the entry in the incident report at the time of the offense. Consequences for an offense vary depending on whether it was the first, second, or third offense. See below for details.
* If someone has a consequence in the incident report that occurred in a previous program, then a new offense will be counted as second offense, even if it is the first offense in that particular program. Records stay in the report for two years.
* If the offender is staying for another week of camp, a written report on paper needs to be made due to the lack of internet connection at camp, and the report needs to be given to the next program director.

== Three-Step Process for Consequences for Offenders of the Code of Conduct ==
==== Step One - After First Offense ====
The camp director will have a one-on-one talk with the offender. If the camp director is a young adult, he/she together with an older co-director, education director, or other parent will talk with them.

==== Step Two - After Second Offense ====
The camp director and, if applicable, a parent will have a talk with the child and the child's parents. If the child is adopted, the adopted parents will be included in the talk. In addition the parents will be called on the phone. The child will be told to sleep in the parents'/adopted parents' cabin the next night. If the child's offense was during the last night of camp, they will have to sleep in the parent's cabin the first night of the next program they participate. They will be told that a 3rd offense will have the consequence of having to leave camp or not be allowed to camp for 1 year.

==== Step Three - After Third Offense ====
* If the child acts in defiance or has another incident, the child will be asked to leave camp. The unused portion of the camp fee for any accompanying family member can be refunded. The fee for the offending person will not be refunded. If the 3rd offense happens during the last night of camp, their registrations will be blocked for 1 year unless there is an apology and promise to follow the camp rules.
* If the offending people are 18 or older and the parents are not at camp, they will have to stay in the cabin with an older staff member or parent. All other consequences will be the same. If the incident was during the last night, next time they can only come with a parent or other responsible older adult or, if they violate the rules again, they will be asked to leave camp and not be allowed back for 1 year.
* Anyone with 2 or more offenses will not be allowed to be a group leader or main staff member for 1-2 years. Exact time to be decided by the program director, based on the severity of the offense.

== Guidelines for Enforcing Curfew ==

* It is recommended that the program director assign a few reliable people to do night patrol duty on some nights, and especially on the last night. This role is not an official volunteer assignment, and in order for everyone to get enough rest at least some nights, the night patrol people should not be the same people every night. One male and one female person, with one being a young adult and one a parent, would be optimal so they can enter the boys and girls lodges and because of possible authority issues.

* 12:00 am is lights-out time, the latest time when everyone is supposed to go to sleep, and 12:30 am is lodge/cabin curfew. Camp directors can change the lights-out time. (Example: 11:00 pm during a week with younger families.) If the night patrol finds activities after 12:30 am:
# They record the names of the offenders. The night patrol has the authority to ask everybody for their names.
# They tell them to go to their lodge or cabin to sleep and ask them to report to the camp director in the morning.
# The night patrol reports the names to the camp director the next morning and explains the incident.

* The night patrol will check any time after ½ hour after the dining hall is officially closed for missing people in the lodges. The number of people in each building should match the number of people on the list. The list of who is sleeping where can be viewed in the dining hall or can be received from the registrar. This list should be accurate, since participants are asked during registration to report any changes of their sleeping arrangement.
* If there are missing people, the night patrol looks for them. The meadow, the sports field, the dining hall, empty staff buildings and cabins, the pool area, the waterfall just outside of Shehaqua are places where people were hanging out in previous years.

* If the missing people can’t be found, the number of missing people is reported to the camp director the next morning.
* Being caught outside the cabin or lodge after curfew counts as one offense. Being caught a second time later that same night (after having been told to go to bed when caught the first time) counts as a second offense.
* In the past, the park rangers have patrolled the park at night, and they got very upset when they found campers wandering around outside of the camp after midnight.

== Guidelines for Enforcing Other Offenses ==

For offenses other than violation of curfew, such as inappropriate clothing, inappropriate language, or flirting, the camp director and, if applicable, a parent should also have a talk with the offending person and their parents. The [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] applies for such offenses, too.

Consequences for Code of Conduct Offenses

2026-04-16T00:44:22Z

Joshuaan: /* Illegal Activities */

== Incident Report ==
* We have an ongoing incident report in a Google doc with the date, type of offense, and the names of people involved. This document is not accessible to the public, but is accessible to program directors and main staff who are or will be involved in programs. Each offense needs to be added to the incident report by the program director. The offenders and their parents should be informed about the entry in the incident report at the time of the offense. Consequences for an offense vary depending on whether it was the first, second, or third offense. See below for details.
* If someone has a consequence in the incident report that occurred in a previous program, then a new offense will be counted as second offense, even if it is the first offense in that particular program. Records stay in the report for two years.
* If the offender is staying for another week of camp, a written report on paper needs to be made due to the lack of internet connection at camp, and the report needs to be given to the next program director.

== Three-Step Process for Consequences for Offenders of the Code of Conduct ==
==== Step One - After First Offense ====
The camp director will have a one-on-one talk with the offender. If the camp director is a young adult, he/she together with an older co-director, education director, or other parent will talk with them.

==== Step Two - After Second Offense ====
The camp director and, if applicable, a parent will have a talk with the child and the child's parents. If the child is adopted, the adopted parents will be included in the talk. In addition the parents will be called on the phone. The child will be told to sleep in the parents'/adopted parents' cabin the next night. If the child's offense was during the last night of camp, they will have to sleep in the parent's cabin the first night of the next program they participate. They will be told that a 3rd offense will have the consequence of having to leave camp or not be allowed to camp for 1 year.

==== Step Three - After Third Offense ====
* If the child acts in defiance or has another incident, the child will be asked to leave camp. The unused portion of the camp fee for any accompanying family member can be refunded. The fee for the offending person will not be refunded. If the 3rd offense happens during the last night of camp, their registrations will be blocked for 1 year unless there is an apology and promise to follow the camp rules.
* If the offending people are 18 or older and the parents are not at camp, they will have to stay in the cabin with an older staff member or parent. All other consequences will be the same. If the incident was during the last night, next time they can only come with a parent or other responsible older adult or, if they violate the rules again, they will be asked to leave camp and not be allowed back for 1 year.
* Anyone with 2 or more offenses will not be allowed to be a group leader or main staff member for 1-2 years. Exact time to be decided by the program director, based on the severity of the offense.

== Guidelines for Enforcing Curfew ==

* It is recommended that the program director assign a few reliable people to do night patrol duty on some nights, and especially on the last night. This role is not an official volunteer assignment, and in order for everyone to get enough rest at least some nights, the night patrol people should not be the same people every night. One male and one female person, with one being a young adult and one a parent, would be optimal so they can enter the boys and girls lodges and because of possible authority issues.

* 12:00 am is lights-out time, the latest time when everyone is supposed to go to sleep, and 12:30 am is lodge/cabin curfew. Camp directors can change the lights-out time. (Example: 11:00 pm during a week with younger families.) If the night patrol finds activities after 12:30 am:
# They record the names of the offenders. The night patrol has the authority to ask everybody for their names.
# They tell them to go to their lodge or cabin to sleep and ask them to report to the camp director in the morning.
# The night patrol reports the names to the camp director the next morning and explains the incident.

* The night patrol will check any time after ½ hour after the dining hall is officially closed for missing people in the lodges. The number of people in each building should match the number of people on the list. The list of who is sleeping where can be viewed in the dining hall or can be received from the registrar. This list should be accurate, since participants are asked during registration to report any changes of their sleeping arrangement.
* If there are missing people, the night patrol looks for them. The meadow, the sports field, the dining hall, empty staff buildings and cabins, the pool area, the waterfall just outside of Shehaqua are places where people were hanging out in previous years.

* If the missing people can’t be found, the number of missing people is reported to the camp director the next morning.
* Being caught outside the cabin or lodge after curfew counts as one offense. Being caught a second time later that same night (after having been told to go to bed when caught the first time) counts as a second offense.
* In the past, the park rangers have patrolled the park at night, and they got very upset when they found campers wandering around outside of the camp after midnight.

== Guidelines for Enforcing Other Offenses ==

For offenses other than violation of curfew, such as inappropriate clothing, inappropriate language, or flirting, the camp director and, if applicable, a parent should also have a talk with the offending person and their parents. The [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] applies for such offenses, too.

== Illegal or Dangerous Activities ==
If a person is caught doing illegal activities or actions that pose immediate danger to other campers or themselves, the [[#Three-Step_Process_for_Consequences_for_Offenders_of_the_Code_of_Conduct|Three-Step Process for Consequences for Offenders of the Code of Conduct]] does not apply. The offender will be asked to leave camp immediately without getting a refund. For a partial list of illegal activities, see [[PA State Park Regulations]].

PA State Park Regulations

2026-04-16T00:43:29Z

Joshuaan:

Camp Shehaqua is in Hickory Run State Park, controlled by the Pennsylvania Department of Conservation and Natural Resources. As such, Shehaqua Family is bound by state law when using the state park. The relevant law is Title 17 of the PA state code. [http://www.dcnr.state.pa.us/stateparks/rulesandregulations/index.htm]

Construction or improvements to any building or sign must be approved by the park rangers.

All signs must be temporary and on the rented buildings only.

The following is prohibited without special permission of the park rangers, and Shehaqua Family will generally not entertain doing so.
* Removal, damage, or defacement of any building or sign.
* Fundraising.
* Using a chain saw.
* Feeding the wildlife.
* Planting trees.
* Pyrotechnics/Fireworks.

The following is prohibited.
* Pets of any kind, regardless of whether they are kept on a leash or in a cage. Service animals are allowed, but the park rangers require advance notice with a description of the animal.
* Alcohol at any time by persons of any age.
* Creating a fire outside of an approved fireplace.
* Leaving an unattended fire burning.
* Using, possessing uncased, or uncasing firearms, archery equipment, slingshot, or any device capable of propelling a projectile except within a valid range for target shooting.

The park is closed after dark.
* Except for driving to or from Shehaqua for arrival or departure or for a shopping trip leaving the Shehaqua area which starts at the gate on the gravel road after dark is against the park rule.

==New Rule Announced in 2017:==
The camp must be under the immediate direction of a trained camp director, a person of mature judgement and at least 25 years of age.

Adoption Policy

2026-04-16T00:39:47Z

Joshuaan:

Bringing other kids along with your family

We recognize that, at times, circumstances do not allow for some Mom's and Dad's to attend camp with their children. To accommodate this reality while keeping the overall tone of our workshops family centered, we allow children to be "adopted" by another 2-parent family who will be in attendance the entire week of camp.

# Only families with both parents attending for the entire workshop may bring other kids with them.
# Families may adopt one kid who is not a member of their immediate family. If you’d like to adopt more, contact the camp director.
# Each child who comes with another family must pay a slightly higher fee. See the fees page of the program for the amount.
# The family bringing along these kids must assume complete responsibility for these kids during the time of the workshop, as if they really were their own kids. This would include, if necessary, taking disciplinary action toward the adopted child. As part of disciplinary action, the camp management may require the child to sleep in the parents' cabin instead of in the lodge.
# Only your own kids may come as your children. Others are to be adopted and the "adopted kid" price paid. We are not overly legalistic about this. If you have a niece, nephew, or other relative living with your family full time, they may attend with your family.
# The camp directors have the authority to determine the total number of kids and families in this category that their workshop or camp can accommodate. This is at their sole discretion.

There are also practical reasons for these policies. We have had numerous experiences where a child without their parent was injured at Camp. Without a sponsoring or adoptive family to accompany this child to the hospital, there are major disruptions in the camp. We have also found that discipline problems are usually easily solved with a parent on site.

It is the parents' responsibility to find a family willing to look after your kids, not the Camp leadership's. Please work this out as soon as possible so it does not become a problem for the Camp leadership. To view a list of families attending, go to the "See all families attending" form at the bottom of the page.

Children can only be adopted by families with both parents attending. We reserve the right to refund the payment and send the adopted children (the children going to camp without their parents) home if one of the parents of the adopting family (the family that takes care of the adopted children) does not come to camp. If one of the parents of the adopting family registers and finds out he or she cannot attend camp, he or she must notify both the family of the adopted child and the registrar as soon as possible. This is a courtesy to the family of the adopted child, because they will need to find another adopting family.

== Maximum Proportion of Adopted Children at Camp ==

The general policy of camp is to have no more than 10% of all attendees be adopted children. The purpose of this is to make sure that camp staff are not overburdened by potential issues that may occur due to adopted children's behavior in their parents' absence. If the camp director wants to exceed this ratio, he or she needs to consult with the Family Camp Circle first.

Adoption Policy

2026-04-16T00:37:49Z

Joshuaan:

Bringing other kids along with your family

We recognize that, at times, circumstances do not allow for some Mom's and Dad's to attend camp with their children. To accommodate this reality while keeping the overall tone of our workshops family centered, we allow children to be "adopted" by another 2-parent family who will be in attendance the entire week of camp.

# Only families with both parents attending for the entire workshop may bring other kids with them.
# Families may adopt up to one kid who is not a member of their immediate family. If you’d like to adopt more, contact the camp director.
# Each child who comes with another family must pay a slightly higher fee. See the fees page of the program for the amount.
# The family bringing along these kids must assume complete responsibility for these kids during the time of the workshop, as if they really were their own kids. This would include, if necessary, taking disciplinary action toward the adopted child. As part of disciplinary action, the camp management may require the child to sleep in the parents' cabin instead of in the lodge.
# Only your own kids may come as your children. Others are to be adopted and the "adopted kid" price paid. We are not overly legalistic about this. If you have a niece, nephew, or other relative living with your family full time, they may attend with your family.
# The camp directors have the authority to determine the total number of kids and families in this category that their workshop or camp can accommodate. This is at their sole discretion.

There are also practical reasons for these policies. We have had numerous experiences where a child without their parent was injured at Camp. Without a sponsoring or adoptive family to accompany this child to the hospital, there are major disruptions in the camp. We have also found that discipline problems are usually easily solved with a parent on site.

It is the parents' responsibility to find a family willing to look after your kids, not the Camp leadership's. Please work this out as soon as possible so it does not become a problem for the Camp leadership. To view a list of families attending, go to the "See all families attending" form at the bottom of the page.

Children can only be adopted by families with both parents attending. We reserve the right to refund the payment and send the adopted children (the children going to camp without their parents) home if one of the parents of the adopting family (the family that takes care of the adopted children) does not come to camp. If one of the parents of the adopting family registers and finds out he or she cannot attend camp, he or she must notify both the family of the adopted child and the registrar as soon as possible. This is a courtesy to the family of the adopted child, because they will need to find another adopting family.

== Maximum Proportion of Adopted Children at Camp ==

The general policy of camp is to have no more than 10% of all attendees be adopted children. The purpose of this is to make sure that camp staff are not overburdened by potential issues that may occur due to adopted children's behavior in their parents' absence. If the camp director wants to exceed this ratio, he or she needs to consult with the Family Camp Circle first.

Monthly To-Do List for Family Camp Circle

2026-01-22T01:38:10Z

Joshuaan: /* February */

==January==
* Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available. If no Family Camp director can be identified by the end of January, the issue will have to be discussed with the Operations Team and the Council to determine if we still should apply for Camp Shehaqua with the park rangers.
* In 2017, the PA State Park rangers added this requirement: “The camp must be under the immediate direction of a trained camp director, a person of mature judgement and at least 25 years of age.” If the weekend program director is younger than 25, make a plan to find an adult who can be at camp as a codirector, to represent the program leadership with the rangers.

* Decide dates for weeks and weekend program and let the Pocono Family Ministry secretary know (as of April 2018, the position is held by Kyra Moyer). The application has to be signed and submitted to the Hickory Run State Park by the secretary of Pocono Family Ministry.

* Submit a budget. Financial circle usually sends out a reminder. (From our guidebook: "Each circle puts together an itemized budget request for their estimated yearly expenses by February 1 and sends it to the Financial Circle.")

* Discuss progress of search for cooks

* Discuss the production of the t-shirt

* Discuss results from action steps of last meeting
==February==
* Match camp directors/codirectors with advisors. Advisor's could be former camp directors willing to support a new camp director. The advisor's don't need to be on the Family Camp Circle calls, but they should be available to the directors and check in with the directors periodically on how they are doing.

* Decide who can be liaison between Family Camp Circle and program director for each program. The liaison should be a member of the Family Camp Circle who will be on all calls to give monthly updates on how that program is doing.
* Encourage camp directors to start recruiting key staff positions, such as chef/cook, move in/move out coordinator, general affairs, life guards, etc. Support where needed.

* Make sure camp staff is balanced between generations to avoid having one week with primarily small kids and another with primarily older kids. Weeks that have a lot of young families will struggle to fill the necessary volunteer assignments. Mixed camps work best for everyone.

* Camp Directors should recruit appropriate education director(s), possibly with suggestions from Family Camp Circle.

* Discuss results from action steps of last meeting

==March==
* Continue to encourage camp directors to start recruiting key staff positions, such as cook, move in/move out coordinator, general affairs, etc. Support where needed.

* Coordinate with registrar and webmaster about registration

* Coordinate with newsletter editor to announce Family Camp registration. Save the date announcement usually goes out in early March, and registration opens at the end of March or early April. (It opened April 2 in 2017.)

* Discuss progress of search for cooks, move in/move out director, and other important staff positions

* Decide on a date to go over Shehaqua policies with camp directors (use Guidebook/Wiki). Policies that program directors '''need to read and understand''':
** [https://www.shehaquafamily.org/wiki/index.php?title=PA_State_Park_Regulations Pennsylvania State Park Regulations]
** [[Program Policies|General Shehaqua Program Policies]]
** [[Financial Policies]]
** [[Administrative Discounts]]
** [[Code of Conduct|Shehaqua Code of Conduct]]
** [https://www.shehaquafamily.org/wiki/index.php/Category:Camp_Shehaqua_Staff_Descriptions Staff and Volunteer Assignment descriptions]
** [[Using email addresses and other data from Shehaqua programs|Shehaqua Data Privacy]]

* Discuss results from action steps of last meeting

==April==
* Work with social media coordinator to create a Facebook Event page
* Encourage camp directors and staff to make presentations at Sunday Services, etc. in local communities
* If program has an advisor, ask advisors for report on how their camp directors are doing. Advisors are not necessarily part of the Family Camp Circle, so someone will have to contact them before the meeting (maybe the liaison to that program).
* Discuss survey/reflection form. Will the Family Camp Circle provide a survey that both Weeks can use? Who can create it/update last year’s survey forms?
* Help directors to familiarize themselves with our registration system and start assigning volunteer roles on that document
* Discuss results from action steps of last meeting

==May==
* Coordinate with newsletter editor and social media coordinator to remind people of early bird deadline (May 31)
* Inform registrar by May 24 at the very latest about staff members who are entitled to administrative discounts.
* Remind camp directors that all staff members (including the camp director himself) who are entitled to administrative discounts register by May 24, one week before the early bird deadline (May 31 for Family Camp) so the registrar can make the adjustments in time. This is especially important for reduced fees, so the payments can be made in time. If they don't register by that date, they will not receive the full administrative discount. Also, don't forget to inform/remind the move-in/move-out director and assistant, as well.
* Work with social media coordinator to create a Facebook Event page
* Check that Operations Team is on top of the ordering of the t-shirts, mugs, and candles for the candlelight prayer
* Hold second conference call with directors, discuss among other things transitions of leadership between programs, move-in and move-out details, etc.
* Encourage camp directors and staff to make presentations at Sunday Services, etc. in local communities
* Ensure that camp directors are aware of deadlines to submit documents that need to be printed by registrar
* If program has an advisor, ask advisors for report on how their camp directors are doing. Advisors are not necessarily part of the Family Camp Circle, so someone will have to contact them before the meeting (maybe the liaison to that program).
* Discuss results from action steps of last meeting

==June==
* Coordinate with newsletter editor and social media coordinator to remind people of regular fee deadline (June 30)
* Encourage camp directors and staff to make presentations at Sunday Services, etc. in local communities
* Ensure that camp directors are aware which documents they or their education director will need to be print for camp: [[Creating a Program Schedule|Daily schedule]], [[Creating a Kitchen Serving and Cleanup Schedule|kitchen serving and cleanup schedule]], education materials, HDK materials, reflection forms, group leader manual
* Make sure the camp directors are aware that they need to buy the notebooks and pens for the education sessions as well as the writing of reflections
* Make sure the camp directors are aware that they need to buy supplies such as markers and pens
* Make sure someone orders the candles for the candlelight prayer
* Make sure someone picks up the t-shirts and mugs

==July==
* Discuss results from action steps of last meeting
* Discuss last minute issues regarding the upcoming programs
==August==
* Before the August call, ask all program directors to submit a report about their program. At the meeting, discuss reports. What can we learn? How can we provide feedback and guidance to the directors? Maybe set up another director's call?
* Request reports from camp directors, education directors, and possibly other key positions such as general affairs manager, kitchen chef, cleanup coordinator, registrar, move in/move out coordinator, etc.
* What can the Family Camp Circle do to improve next year’s programs?
* Identify potential Family Camp directors or co-directors and advisors for next year. Contact them to check if they are interested and available.
* Discuss results from action steps of last meeting

==September==
* Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available.
* Evaluate reports from camp directors, education directors, and other key positions. Suggest changes to policies, practices, volunteer job descriptions, Guidebook checklists etc. if needed to Operations Team and/or Council
* Discuss results from action steps of last meeting
* Election for circle positions for one year (facilitator, administrator, scribe)

==October==
* Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available.
* Discuss results from action steps of last meeting
* Determine the signup process/applications for new camp directors. Should they apply through the online form? Will it have to be updated? If not, how can we get them to make a solid commitment?
* Election for circle positions for one year (facilitator, administrator, scribe), if you haven't done so already in the previous meeting

==November==
* Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available.
* Discuss result from action steps of last meeting
==December==
* Identify potential Family Camp directors or co-directors and advisors. Contact them to check if they are interested and available.
* Discuss results from action steps of last meeting

This list was last updated October 15, 2018, by Claude

Shehaqua Circles

2025-12-19T02:07:17Z

Joshuaan:

The Shehaqua Family Circles is a collection of teams ("Circles") for the purpose of running the Shehaqua Family. Some more information on the structure of Shehaqua Family leadership is [http://www.shehaquafamily.org/about here]. These are a list of the Shehaqua Family Circles.

* [[Shehaqua Council]]
* Year-Round Support Circles
** [[Operations Team]]
** [[Finance Circle|Finance]]
** [[Logistics Circle|Logistics]]
** [[Media & Communications Circle|Media & Communications]]
* Program Circles
** [[Shehaqua Spring Gathering Circle]]
** [[Shehaqua Family Camp Circle]]
** [[Shehaqua Weekend Programs]]

Family Camp Circle

2025-12-19T01:22:49Z

Joshuaan: /* Role of the Family Camp Circle */

__NOTOC__
=== Shehaqua Family Camp Circle Description ===
While all of our programs have a family focus, the family camp is our summer program.

=== Vision Statement ===
''Make Family Camp the most enriching, fulfilling and deepening experience possible for everyone who attends.''

=== Role of the Family Camp Circle ===
* The Family Camp Circle provides long-term vision, continuity, coordination, and support for Family Camp.
* It advises and mentors directors, tracks key preparations and timelines, and executes specific tasks to support the overall success of Family Camp.

=== Expectations of Each Circle Member ===
*Attend a once per month conference call, approx. 1 hour
*Be willing to take on a specified role if needed for one year, and otherwise actively contribute to fulfilling the Family Camp Circle responsibilities

=== Family Camp Circle Responsibilities ===
*Find and confirm directors, co-directors, and assistant directors for next year
*Assign a member of the Family Camp Circle as advisor/liaison for each program
*Form pool of volunteers for future years
*Facilitate training/mentoring of new directors
*Clearly communicate to directors what their job is. Offer advice and help, if needed.
*Check in with the directors periodically to make sure the camp preparations are on track (key assignments, etc.).
*Manage feedback to improve future programs (ask program directors for report about their program
*Update survey
*Decide the dates for each program. Make sure that secretary of Pocono Family Ministry sends in form to apply for dates in January
*Develop director focused portions of the Wiki Guidebook
*Check out the [[Monthly To-Do List for Family Camp Circle|monthly to do list for the Family Camp Circle]]

=== Family Camp Circle Roles ===
*Administrator
**Schedule meetings, send out meeting reminders, sends out a mid-meeting reminder about action steps.
*Facilitator
**Develops the agenda & asks for input before the meeting, facilitates each meeting, make sure each action step has a clear time goal and person or persons doing it.
*Council Representative
**Participates in bi-monthly [[Shehaqua Council Circle Policies|Shehaqua Council]] meetings and reports Family Camp Circle updates to the Council.
*Scribe
**Primary note taker during each meeting.

Family Camp Circle

2025-12-19T01:22:35Z

Joshuaan: /* Role of the Family Camp Circle */

__NOTOC__
=== Shehaqua Family Camp Circle Description ===
While all of our programs have a family focus, the family camp is our summer program.

=== Vision Statement ===
''Make Family Camp the most enriching, fulfilling and deepening experience possible for everyone who attends.''

=== Role of the Family Camp Circle ===
The Family Camp Circle provides long-term vision, continuity, coordination, and support for Family Camp.

It advises and mentors directors, tracks key preparations and timelines, and executes specific tasks to support the overall success of Family Camp.

=== Expectations of Each Circle Member ===
*Attend a once per month conference call, approx. 1 hour
*Be willing to take on a specified role if needed for one year, and otherwise actively contribute to fulfilling the Family Camp Circle responsibilities

=== Family Camp Circle Responsibilities ===
*Find and confirm directors, co-directors, and assistant directors for next year
*Assign a member of the Family Camp Circle as advisor/liaison for each program
*Form pool of volunteers for future years
*Facilitate training/mentoring of new directors
*Clearly communicate to directors what their job is. Offer advice and help, if needed.
*Check in with the directors periodically to make sure the camp preparations are on track (key assignments, etc.).
*Manage feedback to improve future programs (ask program directors for report about their program
*Update survey
*Decide the dates for each program. Make sure that secretary of Pocono Family Ministry sends in form to apply for dates in January
*Develop director focused portions of the Wiki Guidebook
*Check out the [[Monthly To-Do List for Family Camp Circle|monthly to do list for the Family Camp Circle]]

=== Family Camp Circle Roles ===
*Administrator
**Schedule meetings, send out meeting reminders, sends out a mid-meeting reminder about action steps.
*Facilitator
**Develops the agenda & asks for input before the meeting, facilitates each meeting, make sure each action step has a clear time goal and person or persons doing it.
*Council Representative
**Participates in bi-monthly [[Shehaqua Council Circle Policies|Shehaqua Council]] meetings and reports Family Camp Circle updates to the Council.
*Scribe
**Primary note taker during each meeting.

Family Camp Circle

2025-12-19T01:22:14Z

Joshuaan: Added Role of the Family Camp Circle

__NOTOC__
=== Shehaqua Family Camp Circle Description ===
While all of our programs have a family focus, the family camp is our summer program.

=== Vision Statement ===
''Make Family Camp the most enriching, fulfilling and deepening experience possible for everyone who attends.''

=== Role of the Family Camp Circle ===
The Family Camp Circle provides long-term vision, continuity, coordination, and support for Family Camp.
It advises and mentors directors, tracks key preparations and timelines, and executes specific tasks to support the overall success of Family Camp.

=== Expectations of Each Circle Member ===
*Attend a once per month conference call, approx. 1 hour
*Be willing to take on a specified role if needed for one year, and otherwise actively contribute to fulfilling the Family Camp Circle responsibilities

=== Family Camp Circle Responsibilities ===
*Find and confirm directors, co-directors, and assistant directors for next year
*Assign a member of the Family Camp Circle as advisor/liaison for each program
*Form pool of volunteers for future years
*Facilitate training/mentoring of new directors
*Clearly communicate to directors what their job is. Offer advice and help, if needed.
*Check in with the directors periodically to make sure the camp preparations are on track (key assignments, etc.).
*Manage feedback to improve future programs (ask program directors for report about their program
*Update survey
*Decide the dates for each program. Make sure that secretary of Pocono Family Ministry sends in form to apply for dates in January
*Develop director focused portions of the Wiki Guidebook
*Check out the [[Monthly To-Do List for Family Camp Circle|monthly to do list for the Family Camp Circle]]

=== Family Camp Circle Roles ===
*Administrator
**Schedule meetings, send out meeting reminders, sends out a mid-meeting reminder about action steps.
*Facilitator
**Develops the agenda & asks for input before the meeting, facilitates each meeting, make sure each action step has a clear time goal and person or persons doing it.
*Council Representative
**Participates in bi-monthly [[Shehaqua Council Circle Policies|Shehaqua Council]] meetings and reports Family Camp Circle updates to the Council.
*Scribe
**Primary note taker during each meeting.

Family Camp Circle

2025-11-15T21:09:15Z

Joshuaan:

__NOTOC__
=== Shehaqua Family Camp Circle Description ===
While all of our programs have a family focus, the family camp is our summer program.

=== Vision Statement ===
''Make Family Camp the most enriching, fulfilling and deepening experience possible for everyone who attends.''

=== Expectations of Each Circle Member ===
*Attend a once per month conference call, approx. 1 hour
*Be willing to take on a specified role if needed for one year, and otherwise actively contribute to fulfilling the Family Camp Circle responsibilities

=== Family Camp Circle Responsibilities ===
*Find and confirm directors, co-directors, and assistant directors for next year
*Assign a member of the Family Camp Circle as advisor/liaison for each program
*Form pool of volunteers for future years
*Facilitate training/mentoring of new directors
*Clearly communicate to directors what their job is. Offer advice and help, if needed.
*Check in with the directors periodically to make sure the camp preparations are on track (key assignments, etc.).
*Manage feedback to improve future programs (ask program directors for report about their program
*Update survey
*Decide the dates for each program. Make sure that secretary of Pocono Family Ministry sends in form to apply for dates in January
*Develop director focused portions of the Wiki Guidebook
*Check out the [[Monthly To-Do List for Family Camp Circle|monthly to do list for the Family Camp Circle]]

=== Family Camp Circle Roles ===
*Administrator
**Schedule meetings, send out meeting reminders, sends out a mid-meeting reminder about action steps.
*Facilitator
**Develops the agenda & asks for input before the meeting, facilitates each meeting, make sure each action step has a clear time goal and person or persons doing it.
*Council Representative
**Participates in bi-monthly [[Shehaqua Council Circle Policies|Shehaqua Council]] meetings and reports Family Camp Circle updates to the Council.
*Scribe
**Primary note taker during each meeting.

Family Camp Circle

2025-11-15T21:09:04Z

Joshuaan:

__NOTOC__
=== Shehaqua Family Camp Circle Description ===
While all of our programs have a family focus, the family camp is our summer program.

=== Vision Statement ===
''Make Family Camp the most enriching, fulfilling and deepening experience possible for everyone who attends.''
Test

=== Expectations of Each Circle Member ===
*Attend a once per month conference call, approx. 1 hour
*Be willing to take on a specified role if needed for one year, and otherwise actively contribute to fulfilling the Family Camp Circle responsibilities

=== Family Camp Circle Responsibilities ===
*Find and confirm directors, co-directors, and assistant directors for next year
*Assign a member of the Family Camp Circle as advisor/liaison for each program
*Form pool of volunteers for future years
*Facilitate training/mentoring of new directors
*Clearly communicate to directors what their job is. Offer advice and help, if needed.
*Check in with the directors periodically to make sure the camp preparations are on track (key assignments, etc.).
*Manage feedback to improve future programs (ask program directors for report about their program
*Update survey
*Decide the dates for each program. Make sure that secretary of Pocono Family Ministry sends in form to apply for dates in January
*Develop director focused portions of the Wiki Guidebook
*Check out the [[Monthly To-Do List for Family Camp Circle|monthly to do list for the Family Camp Circle]]

=== Family Camp Circle Roles ===
*Administrator
**Schedule meetings, send out meeting reminders, sends out a mid-meeting reminder about action steps.
*Facilitator
**Develops the agenda & asks for input before the meeting, facilitates each meeting, make sure each action step has a clear time goal and person or persons doing it.
*Council Representative
**Participates in bi-monthly [[Shehaqua Council Circle Policies|Shehaqua Council]] meetings and reports Family Camp Circle updates to the Council.
*Scribe
**Primary note taker during each meeting.