Program Policies - Revision history

Laura: /* Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival */

2026-01-24T21:50:06Z

‎Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival

Laura: /* Lodging Fee for Guests/Unregistered Visitors */

2026-01-24T21:48:56Z

‎Lodging Fee for Guests/Unregistered Visitors

Laura: /* Meal Fees for Drop-in Guests for Family Camp in Summer */

2026-01-24T21:48:44Z

‎Meal Fees for Drop-in Guests for Family Camp in Summer

Haydee at 03:24, 29 March 2019

2019-03-29T03:24:02Z

Sunkwon Bush at 02:42, 3 January 2019

2019-01-03T02:42:26Z

Sunkwon Bush: Added policy clarification around Program Director's authority to appoint Logistics Directors.

2019-01-03T02:36:43Z

Added policy clarification around Program Director's authority to appoint Logistics Directors.

Haydee at 01:13, 2 December 2018

2018-12-02T01:13:45Z

Anonymous Moose: /* Meals and Lodging for Guests/Unregistered Visitors */

2018-06-19T01:05:32Z

‎Meals and Lodging for Guests/Unregistered Visitors

Anonymous Moose: /* Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival */

2018-03-29T01:33:19Z

‎Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival

Anonymous Moose: /* Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival */

2018-03-29T01:30:52Z

‎Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival

@@ Line 19: / Line 19: @@
 === Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival ===
-The $7 per meal fee does not apply for the Spring Gathering and Fall Festival. Instead we have these "day pass" fees in effect, which include meal and activities:
+The $10 per meal fee does not apply for the Spring Gathering and Fall Festival. Instead we have these "day pass" fees in effect, which include meal and activities:
 * $25 early bird from after lunch till end of day / $30 late fee
 * $30 / $35 if lunch is included

@@ Line 16: / Line 16: @@
 === Lodging Fee for Guests/Unregistered Visitors ===
-The price for non-registered overnight guests at programs that take place at Camp Shehaqua (Hickory Run State Park) is $14 per night.
+The price for non-registered overnight guests at programs that take place at Camp Shehaqua (Hickory Run State Park) is $25 per night.
 === Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival ===

@@ Line 13: / Line 13: @@
 == Meals and Lodging for Guests/Unregistered Visitors ==
 === Meal Fees for Drop-in Guests for Family Camp in Summer ===
-The meal fee for visitors at our programs is $7 per meal (breakfast, lunch, or dinner).
+The meal fee for visitors at our programs is $10 per meal (breakfast, lunch, or dinner).
 === Lodging Fee for Guests/Unregistered Visitors ===

@@ Line 65: / Line 65: @@
 == Program Director’s Discretionary Budget ==
-Program directors get a budget for discretionary expenses ($50 per day for Family Camp; please check with accountant for weekend programs). The discretionary budget is rarely used, since most camp expenses such as food and materials for activities are already included in the budget. But unexpected expenses occasionally can come up, such as the dinner fee for a visitor who helps camp in some way, the last-minute purchase of a piece of equipment needed, or payment for a last-minute assistant cook for a small camp. What the budget is NOT meant for is for taking out the staff for ice cream, for example, or other expenses that will unfairly favor some people over others. Before a camp director decides to use the discretionary budget he or she should consult with two other members on the staff, such as the education director, registrar, or general affair director to make sure they agree that the expense meets the discretionary budget requirements. The discretionary budget is public money and therefore should be used conservatively—no need to spend it unless it's really needed.
+Program directors get a budget for discretionary expenses ($50 per day for Family Camp; please check with accountant for weekend programs). The discretionary budget is rarely used, since most camp expenses such as food and materials for activities are already included in the budget. But unexpected expenses occasionally can come up, such as the dinner fee for a visitor who helps camp in some way, the last-minute purchase of a piece of equipment needed, or payment for a last-minute assistant cook for a small camp. What the budget is NOT meant for is for taking out the staff for ice cream, for example, or other expenses that will unfairly favor some people or one specific group over others. Before a camp director decides to use the discretionary budget he or she should consult with two other members on the staff, such as the education director, registrar, or general affair director to make sure they agree that the expense meets the discretionary budget requirements. The discretionary budget is public money and therefore should be used conservatively—no need to spend it unless it's really needed.
 == Program Director’s Authority Regarding Logistics Director Appointments ==

@@ Line 67: / Line 67: @@
 Program directors get a budget for discretionary expenses ($50 per day for Family Camp; please check with accountant for weekend programs). The discretionary budget is rarely used, since most camp expenses such as food and materials for activities are already included in the budget. But unexpected expenses occasionally can come up, such as the dinner fee for a visitor who helps camp in some way, the last-minute purchase of a piece of equipment needed, or payment for a last-minute assistant cook for a small camp. What the budget is NOT meant for is for taking out the staff for ice cream, for example, or other expenses that will unfairly favor some people over others. Before a camp director decides to use the discretionary budget he or she should consult with two other members on the staff, such as the education director, registrar, or general affair director to make sure they agree that the expense meets the discretionary budget requirements. The discretionary budget is public money and therefore should be used conservatively—no need to spend it unless it's really needed.
-== Program Director’s Authority Over Logistics Director Appointments ==
+== Program Director’s Authority Regarding Logistics Director Appointments ==
 The Operations Team is responsible for finding a logistics director.  If the program director has a substitute person, they can propose it to the Operations Team for approval. This is to ensure that an experienced person is in the role of logistics director.

@@ Line 1: / Line 1: @@
-Program directors are expected to familiarize themselves with these policies before directing any Shehaqua program.
+Program directors are expected to familiarize themselves with these policies before directing any Shehaqua Family program.
-New policies can be added and existing policies can be changed by the Shehaqua Council.
+New policies can be added and existing policies can be changed by the Shehaqua Family Council.
@@ Line 8: / Line 8: @@
 The Education Circle may propose special education tracks for a program, but the program director has the final say whether to accept a special track.
-=== Paying Presenters for Special Education Tracks at Shehaqua Programs ===
+=== Paying Presenters for Special Education Tracks at Shehaqua Family Programs ===
 We can offer professional speakers free camp. Participants will have to pay a fee in addition to the regular camp fee to be able to attend professional presentations by a paid speaker. The speaker's payments will be funded exclusively from this surcharge. Any exceptions to this rule would need to be discussed with the Council and require a 2-month advance notice to the Council.
@@ Line 39: / Line 39: @@
 == Safety and Order ==
 === Enforcing the Code of Conduct ===
-* The Program Director is responsible for understanding the [[Code_of_Conduct|Shehaqua Code of Conduct]], and for enforcing it.
+* The Program Director is responsible for understanding the [[Code_of_Conduct|Shehaqua Family Code of Conduct]], and for enforcing it.
 * The program director is responsible for reading the document [[Consequences for Code of Conduct Offenses]] and applying the appropriate consequences outlined in the document.
 * The program director is required to read the Google document with ongoing incident reports before the program and update it after the program. To protect the identity of previous offenders, the link to this Google document with ongoing incident reports is not public. The program director should request the link from the appropriate program circle. The incident report might identify people who cannot be given leadership assignments for a year or two, as part of their consequence. The program director therefore has to read the report before group leader assignments are made and communicate with the education director about any restrictions.
@@ Line 67: / Line 67: @@
 Program directors get a budget for discretionary expenses ($50 per day for Family Camp; please check with accountant for weekend programs). The discretionary budget is rarely used, since most camp expenses such as food and materials for activities are already included in the budget. But unexpected expenses occasionally can come up, such as the dinner fee for a visitor who helps camp in some way, the last-minute purchase of a piece of equipment needed, or payment for a last-minute assistant cook for a small camp. What the budget is NOT meant for is for taking out the staff for ice cream, for example, or other expenses that will unfairly favor some people over others. Before a camp director decides to use the discretionary budget he or she should consult with two other members on the staff, such as the education director, registrar, or general affair director to make sure they agree that the expense meets the discretionary budget requirements. The discretionary budget is public money and therefore should be used conservatively—no need to spend it unless it's really needed.
-== Selling Items at Shehaqua Programs ==
+== Selling Items at Shehaqua Family Programs ==
 We do not allow camp participants to sell items (books, etc) at camp, unless it is done at the camp store table in the corner of the dining hall, and with the consent of the camp store keeper. We ask that 10% of all sales be donated to the Shehaqua Family.

@@ Line 22: / Line 22: @@
 * $25 early bird from after lunch till end of day / $30 late fee
 * $30 / $35 if lunch is included
-* Cannot be paid with credit card, only in cash or with check
+* At camp we cannot accept credit card payments, only cash or checks
 === Free Meal for Visiting Presenter ===