Shehaqua Council Circle Policies - Revision history

Sunkwon Bush: /* Call for Nominations and Election Process */

2021-11-05T01:11:21Z

‎Call for Nominations and Election Process

Sunkwon Bush: /* Call for Nominations and Election Process */

2021-11-05T01:09:40Z

‎Call for Nominations and Election Process

Sunkwon Bush at 02:25, 7 October 2021

2021-10-07T02:25:30Z

Sunkwon Bush at 02:24, 7 October 2021

2021-10-07T02:24:00Z

Sunkwon Bush: /* Council Policies */

2021-10-07T02:05:21Z

‎Council Policies

Haydee at 14:16, 18 February 2019

2019-02-18T14:16:19Z

Haydee at 01:07, 2 December 2018

2018-12-02T01:07:37Z

Haydee at 01:27, 23 January 2017

2017-01-23T01:27:20Z

Haydee at 01:26, 23 January 2017

2017-01-23T01:26:56Z

Anonymous Moose: /* Call for Nominations and Election Process */

2016-12-22T02:07:21Z

‎Call for Nominations and Election Process

← Older revision		Revision as of 01:11, 5 November 2021
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	The Council elections should take place every year in the beginning of the year, between the beginning of January and the end of February. The newly elected Council members should be informed by March 1. Their turn starts with the first Council meeting/call following March 1.		The Council elections should take place every year in the beginning of the year, between the beginning of January and the end of February. The newly elected Council members should be informed by March 1. Their turn starts with the first Council meeting/call following March 1.
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		+	[https://www.shehaquafamily.org/wiki/images/8/83/Council_Processes.pdf View Council Decision Making and Election Process PDF»]

	[[File:Council Processes.pdf\|thumb\|Council Election and Decision Making Processes]]		[[File:Council Processes.pdf\|thumb\|Council Election and Decision Making Processes]]

← Older revision		Revision as of 01:09, 5 November 2021
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	The Council elections should take place every year in the beginning of the year, between the beginning of January and the end of February. The newly elected Council members should be informed by March 1. Their turn starts with the first Council meeting/call following March 1.		The Council elections should take place every year in the beginning of the year, between the beginning of January and the end of February. The newly elected Council members should be informed by March 1. Their turn starts with the first Council meeting/call following March 1.
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		+	[[File:Council Processes.pdf\|thumb\|Council Election and Decision Making Processes]]

	=== Criteria for Council Candidates ===		=== Criteria for Council Candidates ===

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 * Young adults (including couples without kids)
-Only one per person per family per generation can serve on the Council at the same time. (For example, a father and daughter is fine; a married couple is not.)
+Only one per person per family per generation can serve on the Council at the same time. (For example, a father and daughter is fine; a married couple is not.) The Council may vote in special circumstances to waive this rule if neither prospective councilmember has formal financial responsibilities.
 If there is a situation where the only person who would represent one of these three demographic groups is a candidate who didn’t get enough votes to be elected by the number of votes alone, the Council can decide that this person should be given the seat based on this demographic distribution requirement.

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 == About the Shehaqua Council ==
-The Shehaqua Family Council is a governing body representing the larger Shehaqua Family community. The responsibilities of the Shehaqua Family Council Circle include establishing and reviewing policies; approving the yearly budget; making large financial decisions; reviewing and responding to reports and proposals from the Operations Team and all other circles; electing a Council Facilitator; and managing the yearly election of Council members.
+The Shehaqua Family Council is a governing body representing the larger Shehaqua Family community. The responsibilities of the Shehaqua Family Council Circle include establishing and reviewing policies; approving the yearly budget; making large financial decisions; reviewing and responding to reports and proposals from the Family Camp Circle and all other circles; electing a Council Chairperson, Administrator and Scribe (See Council Positions); and managing the yearly election of Council members.
 The current members of the Council are listed on our website: http://www.shehaquafamily.org/about/council

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 === Duration of Council Term ===
 Council member terms last for two years. They are staggered, so that about half of the Council seats open up for election every year. Council members are allowed to run for re-election when their term is up, and there is no term limit.
 == Council Elections ==

← Older revision		Revision as of 14:16, 18 February 2019
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	If a Council member misses two meetings in a row, or fails to respond to emails that require a reply twice in a row, the facilitator will get in touch with them and give them an opportunity to recommit to the Council. If that member continues to miss meetings or fail to respond to emails, they will no longer be considered a Council member.		If a Council member misses two meetings in a row, or fails to respond to emails that require a reply twice in a row, the facilitator will get in touch with them and give them an opportunity to recommit to the Council. If that member continues to miss meetings or fail to respond to emails, they will no longer be considered a Council member.
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		+	The quorum for decisions during council meetings is 5.

	=== Duration of Council Term ===		=== Duration of Council Term ===

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 == About the Shehaqua Council ==
-The Shehaqua Council is a governing body representing the larger Shehaqua community. The responsibilities of the Shehaqua Council Circle include establishing and reviewing policies; approving the yearly budget; making large financial decisions; reviewing and responding to reports and proposals from the Operations Team and all other circles; electing a Council Facilitator; and managing the yearly election of Council members.
+The Shehaqua Family Council is a governing body representing the larger Shehaqua Family community. The responsibilities of the Shehaqua Family Council Circle include establishing and reviewing policies; approving the yearly budget; making large financial decisions; reviewing and responding to reports and proposals from the Operations Team and all other circles; electing a Council Facilitator; and managing the yearly election of Council members.
 The current members of the Council are listed on our website: http://www.shehaquafamily.org/about/council
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 == Council Policies ==
 === Composition of Council ===
-The Shehaqua Council should have between 7 and 9 members at all times.
+The Shehaqua Family Council should have between 7 and 9 members at all times.
 If the total number of Council members drops below 7, then the empty seat(s) should be filled up to 7 seats by the candidate(s) that achieved the highest votes during the last election.
 There should always be at least one person on the Council representing each one of these three demographic groups:
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 === Council Duties ===
-The Shehaqua Council is responsible for finding an Operations Director. The new Operations Director automatically becomes a member of the Council and fills the seat of the old Operations Director. If the new Operations Director already is a member of the Council, the old Operations Director can stay on the Council until the next election.
+The Shehaqua Family Council is responsible for finding an Operations Director. The new Operations Director automatically becomes a member of the Council and fills the seat of the old Operations Director. If the new Operations Director already is a member of the Council, the old Operations Director can stay on the Council until the next election.
 The Council presently meets bi-monthly via Zoom call and for a one day summit meeting in person in spring. The Council facilitator can schedule additional meetings if needed.
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 The Council should find an Election Committee in Fall or earlier. The task of the committee is to coordinate the election and reach out to potential candidates.
-The call for nominations for Council candidates should be announced to the community no later than December 1 to give the the Shehaqua community time to make nominations. Nominations can be submitted by anyone to the election coordinator(s) by January 1. Council members up for reelection should be interviewed to find out if they are willing to run for another term or not.
+The call for nominations for Council candidates should be announced to the community no later than December 1 to give the the Shehaqua Family community time to make nominations. Nominations can be submitted by anyone to the election coordinator(s) by January 1. Council members up for reelection should be interviewed to find out if they are willing to run for another term or not.
 The nomination should be announced via newsletter and Facebook. The call for nominations should include an email address (for example, election@shehaquafamily.org) where people can nominate themselves or others. The webmaster can assist to ensure that the right people will receive emails sent to this email address. The announcements from previous years can be found in our newsletter archive on shehaquafamily.org.
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 === Criteria for Council Candidates ===
-Must have attended at least two Shehaqua programs in the last three years, have demonstrated responsibility at Shehaqua programs (for example helped with a volunteer assignment at camp or as a member of a circle), must be 17 years old or older, and have a sincere desire to serve the Shehaqua Family.
+Must have attended at least two Shehaqua Family programs in the last three years, have demonstrated responsibility at Shehaqua Family programs (for example helped with a volunteer assignment at camp or as a member of a circle), must be 17 years old or older, and have a sincere desire to serve the Shehaqua Family.
 Only one per person per family per generation can serve on the Council at the same time. (For example, a father and daughter is fine; a married couple is not.)
 === Criteria for Voters ===
-Must have attended at least two Shehaqua programs in the last three years, have demonstrated responsibility at Shehaqua programs (for example, helped with a volunteer assignment at camp or served as a member of a circle), must be 17 years old or older.
+Must have attended at least two Shehaqua Family programs in the last three years, have demonstrated responsibility at Shehaqua Family programs (for example, helped with a volunteer assignment at camp or served as a member of a circle), must be 17 years old or older.

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 === Call for Nominations and Election Process ===
-The call for nominations for Council candidates should be announced to the community no later than December 1. Nominations can be submitted by anyone to the election coordinator(s) by January 1. Council members up for reelection should be interviewed to find out if they are willing to run for another term or not.
+The Council should find an Election Committee in Fall or earlier. The task of the committee is to coordinate the election and reach out to potential candidates.
-Council elections should take place every year in the beginning of the year, between the beginning of January and the end of February. The newly elected Council members should be informed by March 1. Their turn starts with the first Council meeting/call following March 1.
+The call for nominations for Council candidates should be announced to the community no later than December 1 to give the the Shehaqua community time to make nominations. Nominations can be submitted by anyone to the election coordinator(s) by January 1. Council members up for reelection should be interviewed to find out if they are willing to run for another term or not.
-If the Election Committee requires the help of the webmaster to set up an online voting system, it is important that the webmaster will be informed early on so that (s)he has plenty of time to work on this.
+The nomination should be announced via newsletter and Facebook. The call for nominations should include an email address (for example, election@shehaquafamily.org) where people can nominate themselves or others. The webmaster can assist to ensure that the right people will receive emails sent to this email address. The announcements from previous years can be found in our newsletter archive on shehaquafamily.org.
 === Criteria for Council Candidates ===