Program Policies

Program directors are expected to familiarize themselves with these policies before directing any Shehaqua program.

New policies can be added and existing policies can be changed by the Shehaqua Council.

Special Education Tracks

The Education Circle may propose special education tracks for a program, but the program director has the final say whether to accept a special track.

Paying Presenters for Special Education Tracks at Shehaqua Programs

We can offer professional speakers free camp. Participants will have to pay a fee in addition to the regular camp fee to be able to attend professional presentations by a paid speaker. The speaker's payments will be funded exclusively from this surcharge. Any exceptions to this rule would need to be discussed with the Council and require a 2-month advance notice to the Council.

Meals and Lodging for Guests/Unregistered Visitors

Meal Fees for Drop-in Guests for Family Camp in Summer

The meal fee for visitors at our programs is $7 per meal (breakfast, lunch, or dinner). Rather than having the registrar collect this fee from visitors as we have done until now, we will encourage visitors to leave this fee in a donation box, as a suggested donation of $7.

Lodging Fee for Guests/Unregistered Visitors

The price for non-registered overnight guests at programs that take place at Camp Shehaqua (Hickory Run State Park) is $14 per night.

Meal Fees for Drop-in Guests for Spring Gathering and Fall Festival

The $7 per meal fee does not apply for the Spring Gathering and Fall Festival. Instead we have these "day pass" fees in effect, which include meal and activities:

• $25 early bird from after lunch till end of day / $30 late fee
• $30 / $35 if lunch is included

Free Meal for Visiting Presenter

A free meal can be offered to any speaker and their spouse and children under 21 if they visit for the sole reason of giving a presentation and are not otherwise compensated. Whoever invites the presenters and offers the free meal will need to inform the registrar about this arrangement. The meal expense will be charged to the education circle budget.

Promotion of other Organizations and Events

To avoid the impression of partiality, we do not allow public promotion or printed advertising of another organization (UC-related or not) at Shehaqua Events.

• After obtaining permission from the program director, individuals may hold a small optional event to talk about a program during free time
• Individuals may privately and discreetly give a leaflet to another participant, but may NOT leave leaflets and flyers around the camp. Any leaflets and ads found in Camp will promptly be removed.

Safety and Order

Shehaqua Family Camp Noise Ordinance

Shehaqua Family Camp Noise Ordinance: No loud, electronically amplified music after 9PM, except for scheduled events approved by the program director.

Program Director is Responsible for Enforcement of Code of Conduct

• The Program Director is responsible for understanding the Shehaqua Code of Conduct, and for enforcing it.
• The program director is responsible for reading the document Consequences for Code of Conduct Offenses and applying the appropriate consequences outlined in the document.
• The program director is required to read the Google document with ongoing incident reports before the program and update it after the program. To protect the identity of previous offenders, the link to this Google document with ongoing incident reports is not public. The program director should request the link from the appropriate program circle.