Difference between revisions of "Camp Director"
(Created page with "Category:Staff Descriptions The camp director is === Before camp: === *Writes an introductory piece for the newsletter by March 15 for opening of registration. If there...") |
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− | [ | + | == Before Camp == |
+ | |||
+ | *With assistance from the Media & Communications Circle, advertises the camp program via newsletters, announcements, and other means of communication before opening of registration | ||
+ | **Writes an introduction for the Shehaqua newsletter | ||
+ | **Announces any special programs or tracks planned for a particular week of camp | ||
+ | ** Creates a Facebook Events page | ||
+ | *Facilitates or attends conference calls and email exchanges in months leading up to camp (~biweekly, then weekly as needed) | ||
+ | *Recruits key staff. For example, at Family Camp: | ||
+ | **Education Director | ||
+ | **Assistant Director | ||
+ | **General Affairs Director | ||
+ | **Sports Coordinator | ||
+ | **Crafts Organizer | ||
+ | **Food Services Director (Head Cook) | ||
+ | **Recruits 1 or 2 lifeguards | ||
+ | **Nurse | ||
+ | *With Education Director | ||
+ | **Coordinates with the education director to provide quality spiritual growth for participants and lets him/her do the assignments for those who will be presenters or group leaders | ||
+ | **Makes sure the presenters know about their assignment and age group at least 1 month before the program starts | ||
+ | *With core team: | ||
+ | **Develops the overall theme of the camp, if desired | ||
+ | **Develops a camp program and schedule and brings printed copies to camp so that they can be added to the registration packet | ||
+ | **Develops a kitchen serving and cleanup schedule and brings printed copies to camp so that they can be handed to cleanup coordinators, group leaders and posted in a public place | ||
+ | **Updates or creates a new reflection form, prints it and brings enough copies to camp for all participants | ||
+ | **Ensures that group leader manuals and education materials, as well as HDK materials get printed and brought to camp | ||
+ | ***Makes use of templates and examples from previous camps | ||
+ | ***Works with advisors and camp veterans to develop a comprehensive plan | ||
+ | **Ensure necessary volunteer positions have been filled, ex: | ||
+ | ***Hike leader, evening monitor, drink manager, sports director, songleader, etc | ||
+ | ***See the [http://shehaquafamily.live4joy.org/wiki/index.php?title=Assignments wiki] for a list of all volunteer positions. Positions may be adjusted as fits the needs of your particular week. | ||
+ | **Up to 1 week prior to camp: Contacts all adults, including young adults, to welcome them to the camp and discuss their volunteer assignment during camp. End with a clear understanding of the volunteer assignment. | ||
+ | ***Good communication with every adult & young adult will result in a smoother start of camp and a good foundation to work with them. | ||
+ | *Coordinate with General Affairs Director to meet all staging needs | ||
+ | *Ensures that any safety and security issues have been addressed | ||
+ | *If it's the first week of family camp: Recruits a move-in crew who works with the logistics director and comes ahead of the camp program to move the equipment from the storage and set it up at camp. | ||
+ | *If it's the last week of family camp: Recruits a move-out crew who works with the logistics director and stays after camp to close it down and move the equipment to the storage. | ||
+ | *Sends out a welcome email to all participants with details about what to do after arriving at camp, directions, packing list, etc. | ||
− | + | == During Camp == | |
− | + | *Ensure [[PA State Park Regulations]] are being followed | |
+ | *Arrives early (~1 day) and checks on preparations to begin the camp program | ||
+ | *Stays at camp for the duration of the program, from the beginning of the arrival time for participants | ||
+ | *Coordinates and prepares staff for the orientation segment of the program | ||
+ | *Keeps the schedule on time (via the Song Leader for meal times) | ||
+ | **Is one step ahead of the daily schedule and ensures that plans are followed | ||
+ | **Checks in with the educators and activity organizers so they are aware of the schedule | ||
+ | **Coordinates with General Affairs and logistics team so that all staging is completed on time | ||
+ | **Checks in with the cook and kitchen staff so meals are prepared on time | ||
+ | *Makes announcements as needed to gather or mobilize campers (may be delegated) | ||
+ | **Orientation details | ||
+ | **Time to gather for meals | ||
+ | **Meeting places for group activities | ||
+ | **Any program changes requiring relocation of an activity | ||
+ | *Addresses the concerns of campers as they arise | ||
+ | *Checks up on volunteers and their assignments: | ||
+ | **Verifies that volunteers are fulfilling their assignments and have the resources needed to fulfill their assignments | ||
+ | **Changes or/and fills assignments as needed | ||
+ | *Prepares staff for the schedule of the following day | ||
+ | **Holds a daily/nightly meeting with the key staff and opens it up to any interested adults | ||
+ | ***Reflects on what worked and what needs improvement | ||
+ | * Makes sure the move-out crew is ready to assist the logistics director and there are enough people available for the task | ||
− | + | ==At the End of Camp== | |
− | |||
− | |||
− | |||
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− | + | * Supports the logistics director in organizing the move out if the program is the last program of the summer | |
+ | * Makes sure that required cleanup happens even if the program is not the last program of the summer. See the list of necessary cleaning [[Cleaning Between Camps|here]]. | ||
− | + | == After Camp == | |
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | |||
− | + | *Responds to any requests for letters of recommendation made by camp volunteers | |
+ | *Communicates with the camp director of the next week for an easier transition | ||
+ | *Reads all evaluations, reflections and surveys collected during camp | ||
+ | *Submits reports | ||
+ | **Makes a 1-page report for the Council/Representatives of what worked/didn’t work based on evaluations. Makes any suggestions of improvement for next year. | ||
+ | **Writes a brief report about camp using photos and camper quotes that is appropriate to the general public | ||
− | + | [[Category:Staff Descriptions]] | |
− | + | [[Category:Camp Shehaqua Staff Descriptions]] | |
− | + | [[Category:Winter Retreat Staff Descriptions]] | |
− |
Latest revision as of 19:11, 24 November 2018
Before Camp
- With assistance from the Media & Communications Circle, advertises the camp program via newsletters, announcements, and other means of communication before opening of registration
- Writes an introduction for the Shehaqua newsletter
- Announces any special programs or tracks planned for a particular week of camp
- Creates a Facebook Events page
- Facilitates or attends conference calls and email exchanges in months leading up to camp (~biweekly, then weekly as needed)
- Recruits key staff. For example, at Family Camp:
- Education Director
- Assistant Director
- General Affairs Director
- Sports Coordinator
- Crafts Organizer
- Food Services Director (Head Cook)
- Recruits 1 or 2 lifeguards
- Nurse
- With Education Director
- Coordinates with the education director to provide quality spiritual growth for participants and lets him/her do the assignments for those who will be presenters or group leaders
- Makes sure the presenters know about their assignment and age group at least 1 month before the program starts
- With core team:
- Develops the overall theme of the camp, if desired
- Develops a camp program and schedule and brings printed copies to camp so that they can be added to the registration packet
- Develops a kitchen serving and cleanup schedule and brings printed copies to camp so that they can be handed to cleanup coordinators, group leaders and posted in a public place
- Updates or creates a new reflection form, prints it and brings enough copies to camp for all participants
- Ensures that group leader manuals and education materials, as well as HDK materials get printed and brought to camp
- Makes use of templates and examples from previous camps
- Works with advisors and camp veterans to develop a comprehensive plan
- Ensure necessary volunteer positions have been filled, ex:
- Hike leader, evening monitor, drink manager, sports director, songleader, etc
- See the wiki for a list of all volunteer positions. Positions may be adjusted as fits the needs of your particular week.
- Up to 1 week prior to camp: Contacts all adults, including young adults, to welcome them to the camp and discuss their volunteer assignment during camp. End with a clear understanding of the volunteer assignment.
- Good communication with every adult & young adult will result in a smoother start of camp and a good foundation to work with them.
- Coordinate with General Affairs Director to meet all staging needs
- Ensures that any safety and security issues have been addressed
- If it's the first week of family camp: Recruits a move-in crew who works with the logistics director and comes ahead of the camp program to move the equipment from the storage and set it up at camp.
- If it's the last week of family camp: Recruits a move-out crew who works with the logistics director and stays after camp to close it down and move the equipment to the storage.
- Sends out a welcome email to all participants with details about what to do after arriving at camp, directions, packing list, etc.
During Camp
- Ensure PA State Park Regulations are being followed
- Arrives early (~1 day) and checks on preparations to begin the camp program
- Stays at camp for the duration of the program, from the beginning of the arrival time for participants
- Coordinates and prepares staff for the orientation segment of the program
- Keeps the schedule on time (via the Song Leader for meal times)
- Is one step ahead of the daily schedule and ensures that plans are followed
- Checks in with the educators and activity organizers so they are aware of the schedule
- Coordinates with General Affairs and logistics team so that all staging is completed on time
- Checks in with the cook and kitchen staff so meals are prepared on time
- Makes announcements as needed to gather or mobilize campers (may be delegated)
- Orientation details
- Time to gather for meals
- Meeting places for group activities
- Any program changes requiring relocation of an activity
- Addresses the concerns of campers as they arise
- Checks up on volunteers and their assignments:
- Verifies that volunteers are fulfilling their assignments and have the resources needed to fulfill their assignments
- Changes or/and fills assignments as needed
- Prepares staff for the schedule of the following day
- Holds a daily/nightly meeting with the key staff and opens it up to any interested adults
- Reflects on what worked and what needs improvement
- Holds a daily/nightly meeting with the key staff and opens it up to any interested adults
- Makes sure the move-out crew is ready to assist the logistics director and there are enough people available for the task
At the End of Camp
- Supports the logistics director in organizing the move out if the program is the last program of the summer
- Makes sure that required cleanup happens even if the program is not the last program of the summer. See the list of necessary cleaning here.
After Camp
- Responds to any requests for letters of recommendation made by camp volunteers
- Communicates with the camp director of the next week for an easier transition
- Reads all evaluations, reflections and surveys collected during camp
- Submits reports
- Makes a 1-page report for the Council/Representatives of what worked/didn’t work based on evaluations. Makes any suggestions of improvement for next year.
- Writes a brief report about camp using photos and camper quotes that is appropriate to the general public