Difference between revisions of "Camp Director"

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(Created page with "Category:Staff Descriptions The camp director is === Before camp: === *Writes an introductory piece for the newsletter by March 15 for opening of registration. If there...")
 
 
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[[Category:Staff Descriptions]]
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== Before Camp ==
 +
 
 +
*With assistance from the Media & Communications Circle, advertises the camp program via newsletters, announcements, and other means of communication before opening of registration
 +
**Writes an introduction for the Shehaqua newsletter
 +
**Announces any special programs or tracks planned for a particular week of camp
 +
** Creates a Facebook Events page
 +
*Facilitates or attends conference calls and email exchanges in months leading up to camp (~biweekly, then weekly as needed)
 +
*Recruits key staff. For example, at Family Camp:
 +
**Education Director
 +
**Assistant Director
 +
**General Affairs Director
 +
**Sports Coordinator
 +
**Crafts Organizer
 +
**Food Services Director (Head Cook)
 +
**Recruits 1 or 2 lifeguards
 +
**Nurse
 +
*With Education Director
 +
**Coordinates with the education director to provide quality spiritual growth for participants and lets him/her do the assignments for those who will be presenters or group leaders
 +
**Makes sure the presenters know about their assignment and age group at least 1 month before the program starts
 +
*With core team:
 +
**Develops the overall theme of the camp, if desired
 +
**Develops a camp program and schedule and brings printed copies to camp so that they can be added to the registration packet
 +
**Develops a kitchen serving and cleanup schedule and brings printed copies to camp so that they can be handed to cleanup coordinators, group leaders and posted in a public place
 +
**Updates or creates a new reflection form, prints it and brings enough copies to camp for all participants
 +
**Ensures that group leader manuals and education materials, as well as HDK materials get printed and brought to camp
 +
***Makes use of templates and examples from previous camps
 +
***Works with advisors and camp veterans to develop a comprehensive plan
 +
**Ensure necessary volunteer positions have been filled, ex:
 +
***Hike leader, evening monitor, drink manager, sports director, songleader, etc
 +
***See the [http://shehaquafamily.live4joy.org/wiki/index.php?title=Assignments wiki] for a list of all volunteer positions. Positions may be adjusted as fits the needs of your particular week.
 +
**Up to 1 week prior to camp: Contacts all adults, including young adults, to welcome them to the camp and discuss their volunteer assignment during camp. End with a clear understanding of the volunteer assignment.
 +
***Good communication with every adult & young adult will result in a smoother start of camp and a good foundation to work with them.
 +
*Coordinate with General Affairs Director to meet all staging needs
 +
*Ensures that any safety and security issues have been addressed
 +
*If it's the first week of family camp: Recruits a move-in crew who works with the logistics director and comes ahead of the camp program to move the equipment from the storage and set it up at camp.
 +
*If it's the last week of family camp: Recruits a move-out crew who works with the logistics director and stays after camp to close it down and move the equipment to the storage.
 +
*Sends out a welcome email to all participants with details about what to do after arriving at camp, directions, packing list, etc.
  
The camp director is
+
== During Camp ==
  
=== Before camp: ===
+
*Ensure [[PA State Park Regulations]] are being followed
 +
*Arrives early (~1 day) and checks on preparations to begin the camp program
 +
*Stays at camp for the duration of the program, from the beginning of the arrival time for participants
 +
*Coordinates and prepares staff for the orientation segment of the program 
 +
*Keeps the schedule on time (via the Song Leader for meal times)
 +
**Is one step ahead of the daily schedule and ensures that plans are followed
 +
**Checks in with the educators and activity organizers so they are aware of the schedule
 +
**Coordinates with General Affairs and logistics team so that all staging is completed on time
 +
**Checks in with the cook and kitchen staff so meals are prepared on time
 +
*Makes announcements as needed to gather or mobilize campers (may be delegated)
 +
**Orientation details
 +
**Time to gather for meals
 +
**Meeting places for group activities
 +
**Any program changes requiring relocation of an activity
 +
*Addresses the concerns of campers as they arise
 +
*Checks up on volunteers and their assignments:  
 +
**Verifies that volunteers are fulfilling their assignments and have the resources needed to fulfill their assignments
 +
**Changes or/and fills assignments as needed
 +
*Prepares staff for the schedule of the following day
 +
**Holds a daily/nightly meeting with the key staff and opens it up to any interested adults
 +
***Reflects on what worked and what needs improvement
 +
* Makes sure the move-out crew is ready to assist the logistics director and there are enough people available for the task
  
*Writes an introductory piece for the newsletter by March 15 for opening of registration. If there is any special track planned for a week, it’s good to announce it then.
+
==At the End of Camp==
*Contacts all adults including young adults concerning an assignment for them and gets their agreements for that assignment by the time the registration booklet is going to be printed. Good communication with people will result in a smoother start of camp and a good foundation to work with them.
 
*Coordinates with the education director and lets him/her do the assignments for those who will be presenters or group leaders.
 
*Responds to emails from other staff and from participants.
 
*Has conference calls or phone calls with other staff members.
 
*Makes the schedule with the help of a previous schedule.
 
  
=== During camp: ===
+
* Supports the logistics director in organizing the move out if the program is the last program of the summer
 +
* Makes sure that required cleanup happens even if the program is not the last program of the summer. See the list of necessary cleaning [[Cleaning Between Camps|here]].
  
*Arrives early for camp.
+
== After Camp ==
*Coordinates the orientation and the meetings afterwards.
 
*Is one step ahead of the schedule and makes sure the planning works out. Communicates with those who are in charge of the next activities.
 
*Keeps the schedule on time. Coordinates with the cook about starting time of meals.
 
*Makes announcements or arranges for others to make announcements.
 
*Checks up on people doing their assignments: Makes sure people know how to do them, makes sure they get done, makes sure people are happy with them. Changes assignments, in case of any problems.
 
*Whenever necessary fills in temporarily themselves with what needs to be done.
 
*Has a daily/nightly meeting with the main staff and opens it up to any interested adults.
 
*Listens to all problems and tries to solve them. Involves others, if help is needed.
 
*If there is another program after that week, he/she helps towards an easy transition and communicates with the next camp director about it.
 
  
=== After camp: ===
+
*Responds to any requests for letters of recommendation made by camp volunteers
 +
*Communicates with the camp director of the next week for an easier transition
 +
*Reads all evaluations, reflections and surveys collected during camp
 +
*Submits reports
 +
**Makes a 1-page report for the Council/Representatives of what worked/didn’t work based on evaluations. Makes any suggestions of improvement for next year.
 +
**Writes a brief report about camp using photos and camper quotes that is appropriate to the general public
  
*Responds to any requests from participants/group leaders to write a letter about them having volunteered at camp.
+
[[Category:Staff Descriptions]]
*Reads the reflections and surveys.
+
[[Category:Camp Shehaqua Staff Descriptions]]
*Writes a report for the newsletter.
+
[[Category:Winter Retreat Staff Descriptions]]
*Makes a report for the Council/Representatives which should include what worked well and what could be improved.
 

Latest revision as of 19:11, 24 November 2018

Before Camp

  • With assistance from the Media & Communications Circle, advertises the camp program via newsletters, announcements, and other means of communication before opening of registration
    • Writes an introduction for the Shehaqua newsletter
    • Announces any special programs or tracks planned for a particular week of camp
    • Creates a Facebook Events page
  • Facilitates or attends conference calls and email exchanges in months leading up to camp (~biweekly, then weekly as needed)
  • Recruits key staff. For example, at Family Camp:
    • Education Director
    • Assistant Director
    • General Affairs Director
    • Sports Coordinator
    • Crafts Organizer
    • Food Services Director (Head Cook)
    • Recruits 1 or 2 lifeguards
    • Nurse
  • With Education Director
    • Coordinates with the education director to provide quality spiritual growth for participants and lets him/her do the assignments for those who will be presenters or group leaders
    • Makes sure the presenters know about their assignment and age group at least 1 month before the program starts
  • With core team:
    • Develops the overall theme of the camp, if desired
    • Develops a camp program and schedule and brings printed copies to camp so that they can be added to the registration packet
    • Develops a kitchen serving and cleanup schedule and brings printed copies to camp so that they can be handed to cleanup coordinators, group leaders and posted in a public place
    • Updates or creates a new reflection form, prints it and brings enough copies to camp for all participants
    • Ensures that group leader manuals and education materials, as well as HDK materials get printed and brought to camp
      • Makes use of templates and examples from previous camps
      • Works with advisors and camp veterans to develop a comprehensive plan
    • Ensure necessary volunteer positions have been filled, ex:
      • Hike leader, evening monitor, drink manager, sports director, songleader, etc
      • See the wiki for a list of all volunteer positions. Positions may be adjusted as fits the needs of your particular week.
    • Up to 1 week prior to camp: Contacts all adults, including young adults, to welcome them to the camp and discuss their volunteer assignment during camp. End with a clear understanding of the volunteer assignment.
      • Good communication with every adult & young adult will result in a smoother start of camp and a good foundation to work with them.
  • Coordinate with General Affairs Director to meet all staging needs
  • Ensures that any safety and security issues have been addressed
  • If it's the first week of family camp: Recruits a move-in crew who works with the logistics director and comes ahead of the camp program to move the equipment from the storage and set it up at camp.
  • If it's the last week of family camp: Recruits a move-out crew who works with the logistics director and stays after camp to close it down and move the equipment to the storage.
  • Sends out a welcome email to all participants with details about what to do after arriving at camp, directions, packing list, etc.

During Camp

  • Ensure PA State Park Regulations are being followed
  • Arrives early (~1 day) and checks on preparations to begin the camp program
  • Stays at camp for the duration of the program, from the beginning of the arrival time for participants
  • Coordinates and prepares staff for the orientation segment of the program
  • Keeps the schedule on time (via the Song Leader for meal times)
    • Is one step ahead of the daily schedule and ensures that plans are followed
    • Checks in with the educators and activity organizers so they are aware of the schedule
    • Coordinates with General Affairs and logistics team so that all staging is completed on time
    • Checks in with the cook and kitchen staff so meals are prepared on time
  • Makes announcements as needed to gather or mobilize campers (may be delegated)
    • Orientation details
    • Time to gather for meals
    • Meeting places for group activities
    • Any program changes requiring relocation of an activity
  • Addresses the concerns of campers as they arise
  • Checks up on volunteers and their assignments:
    • Verifies that volunteers are fulfilling their assignments and have the resources needed to fulfill their assignments
    • Changes or/and fills assignments as needed
  • Prepares staff for the schedule of the following day
    • Holds a daily/nightly meeting with the key staff and opens it up to any interested adults
      • Reflects on what worked and what needs improvement
  • Makes sure the move-out crew is ready to assist the logistics director and there are enough people available for the task

At the End of Camp

  • Supports the logistics director in organizing the move out if the program is the last program of the summer
  • Makes sure that required cleanup happens even if the program is not the last program of the summer. See the list of necessary cleaning here.

After Camp

  • Responds to any requests for letters of recommendation made by camp volunteers
  • Communicates with the camp director of the next week for an easier transition
  • Reads all evaluations, reflections and surveys collected during camp
  • Submits reports
    • Makes a 1-page report for the Council/Representatives of what worked/didn’t work based on evaluations. Makes any suggestions of improvement for next year.
    • Writes a brief report about camp using photos and camper quotes that is appropriate to the general public