Shehaqua Council Circle Policies

About the Shehaqua Council

The Shehaqua Council is a governing body representing the larger Shehaqua community. The responsibilities of the Shehaqua Council Circle include establishing and reviewing policies; approving the yearly budget; making large financial decisions; reviewing and responding to reports and proposals from the Operations Team and all other circles; electing a Council Facilitator; and managing the yearly election of Council members.

The current members of the Council are listed on our website: http://www.shehaquafamily.org/about/council

Council Policies

Composition of Council

The Shehaqua Council should have between 7 and 9 members at all times. If the total number of Council members drops below 7, then the empty seat(s) should be filled up to 7 seats by the candidate(s) that achieved the highest votes during the last election. There should always be at least one person on the Council representing each one of these three demographic groups:

• Families with young children (up to 12 years of age)
• Families with older children (13+ years of age)
• Young adults (including couples without kids)

Only one per person per family per generation can serve on the Council at the same time. (For example, a father and daughter is fine; a married couple is not.)

If there is a situation where the only person who would represent one of these three demographic groups is a candidate who didn’t get enough votes to be elected by the number of votes alone, the Council can decide that this person should be given the seat based on this demographic distribution requirement.

Council Duties

The Shehaqua Council is responsible for finding an Operations Director. The new Operations Director automatically becomes a member of the Council and fills the seat of the old Operations Director. If the new Operations Director already is a member of the Council, the old Operations Director can stay on the Council until the next election.

The Council presently meets bi-monthly via Zoom call and for a one day summit meeting in person in spring. The Council facilitator can schedule additional meetings if needed. The Council elects a facilitator, administrator and scribe each year using the sociocracy process of election.

If a Council member misses two meetings in a row, or fails to respond to emails that require a reply twice in a row, the facilitator will get in touch with them and give them an opportunity to recommit to the Council. If that member continues to miss meetings or fail to respond to emails, they will no longer be considered a Council member.

Duration of Council Term

Council member terms last for two years. They are staggered, so that about half of the Council seats open up for election every year. Council members are allowed to run for re-election when their term is up, and there is no term limit.

Council Elections

Call for Nominations and Election Process

The call for nominations for Council candidates should be announced to the community no later than December 1. Nominations can be submitted by anyone to the election coordinator(s) by January 1. Council members up for reelection should be interviewed to find out if they are willing to run for another term or not.

Council elections should take place every year in the beginning of the year, between the beginning of January and the end of February. The newly elected Council members should be informed by March 1. Their turn starts with the first Council meeting/call following March 1.

If the Election Committee requires the help of the webmaster to set up an online voting system, it is important that the webmaster will be informed early on so that (s)he has plenty of time to work on this.

Criteria for Council Candidates

Must have attended at least two Shehaqua programs in the last three years, have demonstrated responsibility at Shehaqua programs (for example helped with a volunteer assignment at camp or as a member of a circle), must be 17 years old or older, and have a sincere desire to serve the Shehaqua Family.

Criteria for Voters

Must have attended at least two Shehaqua programs in the last three years, have demonstrated responsibility at Shehaqua programs (for example, helped with a volunteer assignment at camp or served as a member of a circle), must be 17 years old or older.